Cummins residential generator preventive maintenance

The Department of State seeks preventive and corrective maintenance services for residential backup generators at U.S. Government-leased and -owned residences in Guayaquil, Ecuador, with proposals due September 21 at 14:00 local time and a mandatory pre-quotation conference and site visit on September 15 at 10:00. The procurement is unrestricted with no set-aside.

Place of performance is Guayaquil, Ecuador. The requirement covers one-year maintenance and inspection services for 19 residential diesel standby generators: 18 Cummins units and 1 SDMO unit. The contractor must be factory-certified for both Cummins and SDMO brands, possess authorized diagnostic software and proprietary calibration harnesses, and maintain facility-trained technicians. All consumable materials—filters, fluids, coolants, oils, belts, hoses, grease, sealants, thermostats, and fuses—must meet or exceed manufacturer specifications, with filters sourced exclusively from genuine OEM/Cummins-Fleetguard suppliers and fluids delivered in original sealed containers. The contractor must maintain a local inventory in Guayaquil and provide emergency on-site response within four hours for critical failures. Maintenance includes monthly inspections, semi-annual preventive maintenance with extensive fluid and component testing, and annual comprehensive maintenance including oil sampling and analysis, fuel testing, and radiator cleaning. The contractor must submit a maintenance work schedule for Contracting Officer Representative approval before commencing work and provide written test reports within five business days following each visit. All workers must be affiliated with the Ecuadorian Social Security Institute and hold security clearance approval. The contractor must obtain Defense Base Act insurance from Department of Labor-approved providers and provide general liability insurance naming the United States as additional insured. Proposals must be submitted as two separate documents (cost and technical) via email to QuitoContracts@state.gov. The Government may award based on initial offer without discussion. The contract will be firm fixed-price awarded to the lowest priced technically acceptable offeror. Prospective offerors must be registered in SAM before submitting proposals. The NAICS code is 811310; the PSC code is J061.