19EC3026Q0006 RFQ Letter.pdf
PDF 623 KB Posted
- Solicitation number
- 19EC3026Q0006
- Issued by
-
Department of State
About this file
This is a Solicitation for preventive and corrective maintenance services for residential backup generators located at U.S. Government-leased and -owned residences in Guayaquil, Ecuador, operated by the Consulate General of the United States. The Contracting Officer is Matthew Madden. Interested vendors must submit proposals that include a detailed cost breakdown of recommended services. The Government intends to award a firm fixed-price contract to the lowest priced technically acceptable offeror who is a responsible contractor and may award based on the initial offer without discussion.
Mandatory submission requirements include proof of SAM (System for Award Management) registration and Defense Base Act (DBA) insurance, which must be obtained from Department of Labor-approved providers. A pre-quotation conference and site visit is scheduled for September 15, 2026, at 10H00 at Puerto Azul, Portofino, and Laguna Club. Offerors planning to attend must submit representative names, company affiliation, identification numbers, and nationality to PenafielCD@state.gov no later than September 14, 2026, at 12H00 local time, with attendance limited to two persons per company. Proposals must be submitted by email to the Contracting Officer at QuitoContracts@state.gov before 14H00 local time on September 21, 2026. The period of performance is one year with payment terms of net 30 days after delivery. All times are specified in Ecuadorian time.
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Text version
Consulate General of the United States of America Guayaquil, Ecuador
SENSITIVE BUT UNCLASSIFIED
The United States Consulate General in Guayaquil, Ecuador has a requirement for preventive and corrective maintenance services for residential backup generators located alongside Via a la Costa at U.S. Government-leased and -owned residences in Guayaquil, Ecuador. Interested and capable vendors are invited to submit proposals in accordance with the terms of this solicitation. The Contractor's proposal shall include a detailed cost breakdown of the recommended services to be performed.
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed-price type contract.
In order for a quotation to be considered, you must submit the following:
1. Proof of SAM Registration.
SAM REGISTRATION
Pursuant to FAR 4.1102, bidders are required to be registered in SAM (System for Award Management) at the time a quotation is submitted.
To register to SAM, please follow the instructions detailed in the following link: https://sam.gov/content/entity-registration. Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.
INSURANCE
Vendor shall contract a DBA Insurance (Defense Base Act) that will be required upon the work commencement. The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section I.12, FAR 52.228-3 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL (Department of Labor) approved insurance carrier. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm https://sam.gov/content/entity-registration https://www.sam.gov/ http://www.dol.gov/owcp/dlhwc/lscarrier.htm
Consulate General of the United States of America Guayaquil, Ecuador
SENSITIVE BUT UNCLASSIFIED
PRE-PROPOSAL CONFERENCE AND SITE VISIT
The Consulate intends to conduct a pre-quotation conference and site visit on September 15, 2026, at 10H00, at the Puerto Azul, Portofino and Laguna Club.
Offerors planning to attend the site visit must submit the complete names, company, ID or Passport No. and nationality, of their representatives to PenafielCD@state.gov no later than September 14, 26, 2026, at 12H00, local time. This information must be provided to ensure access to the sites. No substitutes or additional persons may attend the site visit. Attendees are requested to carry copy of the Statement of Work and their Photo ID along with them.
Attendance is limited to two persons per company.
Questions regarding the project must be made during the site visit.
Your quote must be submitted, by e-mail, to the Contracting Officer, Matthew Madden at QuitoContracts@state.gov before 14H00, local time, on September 21, 2026. No quotation will be accepted after this time.
Please be advised that all times specified in this letter are in Ecuadorian time.
Period of performance
The period of performance for the project is one year.
Project Site Location
The Consulate General residential pool is located in Vía a la Costa - Guayaquil, Ecuador
Payment Terms
Credit. After delivery, 30 days.
Sincerely, Matthew Madden.
Contracting Officer mailto:PenafielCD@state.gov mailto:QuitoContracts@state.gov
File details come from the government source that posted it. Updated .