CRREL Propane Delivery Services
Closed Solicitation Posted
- Solicitation number
- W913E526R7469
- Agency
- Engineer Research and Development Center US Army Corps of Engineers, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 325120 Industrial Gas Manufacturing
- PSC
- 6830 Gases: Compressed And Liquefied
- Place of performance
- Hanover, New Hampshire 03755, United States
- Points of contact
-
- LaShanda Areghan lashanda.d.areghan@usace.army.mil (601) 497-7771
- Ethel Denise Grant ethel.d.grant@usace.army.mil (601) 634-2372
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Engineer Research and Development Center's Cold Regions Research and Engineering Laboratory (CRREL) is soliciting proposals for automatic propane delivery services under solicitation number W913E526R7469. The procurement requires the contractor to provide recurring propane delivery to support heating operations at the CRREL facility in Hanover, New Hampshire, with pricing structured as a fixed margin cost per gallon added to the Selkirk Wholesale Propane terminal cost at time of delivery. Key requirements include monitoring and automatically filling seven propane tanks (three government-owned underground tanks and four vendor-supplied above-ground tanks) to prevent service interruption, maintaining a 95 percent compliance threshold to prevent tank depletion, submitting accurate monthly invoices with 100 percent compliance, and ensuring all contractor personnel are U.S. citizens who pass E-Verify verification and obtain security badges. The government will evaluate proposals using a Best Value Trade-off approach, with Technical Capability and Past Performance weighted equally and significantly more important than Price, using an adjectival rating system (Outstanding, Good, Acceptable, Marginal, or Unacceptable) for technical and past performance factors. The proposal submission deadline is March 4, 2026, with a mandatory site visit scheduled for February 27, 2026 at 0900 AM EST, and vendors must register their attendance by February 25, 2026 at 1500 PM EST.
This is an unrestricted procurement with no set-aside designations, using NAICS code 325120 (Industrial Gas Manufacturing) with a 1,200-employee size standard. The contract will run from May 1, 2026 through April 30, 2031, consisting of a base year plus four option years, with an estimated annual propane volume of 15,000 gallons in the base year and up to 20,000 gallons with an additional 7,000-gallon option available annually. Proposals must be submitted in three volumes: a technical proposal limited to 60 pages (including a 20-page Operations Plan and 20-page Key Personnel section), a past performance volume demonstrating relevant experience within the past five years, and a price proposal using Standard Form 1449 detailing margin and cost per gallon figures for each contract year. All proposals must be submitted electronically to ethel.d.grant@usace.army.mil with an active System for Award Management (SAM) registration, and questions regarding the solicitation must be submitted within ten calendar days of the proposal due date. The place of performance is the CRREL facility located at 72 Lyme Road, Hanover, New Hampshire 03755, with normal operating hours Monday through Friday, 0700–1600, excluding federal holidays.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Please find the attached request for proposals (RFP). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation number W913E526R7469 is being issued as a request for proposal (RFP).
The associated North American Industry Classification System (NAICS) code is 325120 which has a size standard of 1200 employees. This is an Unrestricted procurement utilized to receive an adequate competition from capable vendors.
The U.S. Army - Engineer Research and Development Centr (ERDC), Cold Regions Research and Enginering Laboratory (CRREL) has a requirement for automatic delivery of propane to various sites at the Cold Region Research and Engineering Laboratory. The contractor is required to provide reoccurring Propane delivery required to promote a healthy and safe work environment for heating buildings at the CRREL. The pricing for this contract will be set using a fixed margin cost per gallon of propane delivered on an auto-fill status.
CRREL requires the filling of seven (7) propane tanks at the Hanover, New Hampshire facility. Three (3) underground propane tanks are Government owned. The vender is required to provide 4 above ground propane tanks, any cost for vender provided tanks shall be included in the per gallon cost of propane. All seven (7) tanks require automatic recurring filling of tanks that shall be monitored by the awarded vendor and filled when the vendor deems necessary in a manner not to allow the Government to run dry of propane, and not to exceed the contracted amount. (AUTO DELIVERY).
Please reference the attached the Performance Work Statement (PWS), as well as all applicable provisions. The following factors shall be used to evaluate offers: certification and price. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.
Proposal Due: 4 March 2026, NLT 1200 EST.
This procurement is UNRESTRICTED
Delivery shall be FOB Destination.
The base year period of performance is intended to be 1 April 2026 - 31
March 2031 with 4 Option Years.
Please provide responses to this notice, no later than 4 March 2026, by 1200,
Eastern Standard Time (EST) to: Ethel.D.Grant@usace.army.mil
Telephone responses will not be accepted.
*Note: In order to be eligible for award of a Government contract, vendors
must be actively registered in the System for Award Management (SAM),
have no active exclusions, and complete representations and certifications.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Please find the attached request for proposals (RFP). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation number W913E526R7469 is being issued as a request for proposal (RFP).
The associated North American Industry Classification System (NAICS) code is 325120 which has a size standard of 1200 employees. This is an Unrestricted procurement utilized to receive an adequate competition from capable vendors.
The U.S. Army - Engineer Research and Development Centr (ERDC), Cold Regions Research and Enginering Laboratory (CRREL) has a requirement for automatic delivery of propane to various sites at the Cold Region Research and Engineering Laboratory. The contractor is required to provide reoccurring Propane delivery required to promote a healthy and safe work environment for heating buildings at the CRREL. The pricing for this contract will be set using a fixed margin cost per gallon of propane delivered on an auto-fill status.
CRREL requires the filling of seven (7) propane tanks at the Hanover, New Hampshire facility. Three (3) underground propane tanks are Government owned. The vender is required to provide 4 above ground propane tanks, any cost for vender provided tanks shall be included in the per gallon cost of propane. All seven (7) tanks require automatic recurring filling of tanks that shall be monitored by the awarded vendor and filled when the vendor deems necessary in a manner not to allow the Government to run dry of propane, and not to exceed the contracted amount. (AUTO DELIVERY).
Please reference the attached the Performance Work Statement (PWS), as well as all applicable provisions. The following factors shall be used to evaluate offers: certification and price. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.
Proposal Due: 26 January 2026, NLT 1200 EST.
This procurement is UNRESTRICTED
Delivery shall be FOB Destination.
The base year period of performance is intended to be 1 April 2026 - 31
March 2031 with 4 option years.
Please provide responses to this notice, no later than 26 January 2026, 12 PM,
Eastern Standard Time (EST) to: Ethel.D.Grant@usace.army.mil
Telephone responses will not be accepted.
*Note: In order to be eligible for award of a Government contract, vendors
must be actively registered in the System for Award Management (SAM),
have no active exclusions, and complete representations and certifications.
Attachments
| File | Type | Posted |
|---|---|---|
| CRREL PROPANE DELIVERY SERVICES QUESTIONS AND ANSWERS_2-26-26.pdf | ||
| CRREL PROPANE DELIVERY SERVICES SITE VISIT_23 Feb 26.pdf | ||
| PWS CRREL PROPANE DELIVERY SERVICES 15 Jan 2026.docx | DOCX document | |
| A02.11_PWS Section L Propane Services 12 Jan 2026.docx | DOCX document | |
| A02.11_PWS Section M Propane Services 12 Jan 2026.docx | DOCX document | |
| A02.11_PWS Section M Propane Services 12 Jan 2026.docx | DOCX document | |
| A02.11_PWS Section L Propane Services 12 Jan 2026.docx | DOCX document | |
| PWS PROPANE CRREL 15 Jan 2026.docx | DOCX document |
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