PWS PROPANE CRREL 15 Jan 2026.docx

PERFORMANCE WORK STATEMENT

PROPANE DELIVERY

COLD REGIONS RESEARCH AND ENGINEERING LABORATORY

HANOVER, NEW HAMPSHIRE

1. DESCRIPTION OF SERVICES. This is Contract is for automatic delivery of propane to various tank sites at the U.S Army Engineer Research and Development Center (ERDC) - Cold Regions Research and Engineering Laboratory (CRREL), 72 Lyme Road, Hanover, New Hampshire 03755. Work shall be in accordance with the Scope of Work outlined below.

Reoccurring Propane delivery is required to promote a healthy and safe work environment for heating buildings at the CRREL. The pricing for this contract will be set using a fixed margin cost per gallon of propane delivered on an auto-fill status. Pricing per gallon will be set at the Selkirk Wholesale Propane terminal cost the day of the delivery and the fixed margin cost will be added to each wholesale gallon cost of propane. It is not required that propane be purchased from the Selkirk Wholesale pipeline it will only be used as the price basis for the propane sold under this contract. (The fixed price margin cost shall be demonstrated in U.S. Currency per gallon $.00) The estimated propane usage per year is 15,000 gallons with the Option to increase the amount due to weather or added equipment that utilizes propane fuel.

CRREL requires the filling of seven (7) propane tanks at the Hanover, New Hampshire facility. Three (3) underground propane tanks are Government owned as specified below. The vender is required to provide 4 above ground propane tanks as specified below, any cost for vender provided tanks shall be included in the per gallon cost of propane. All seven (7) tanks require automatic recurring filling of tanks that shall be monitored by the awarded vendor and filled when the vendor deems necessary in a manner not to allow the Government to run dry of propane, and not to exceed the contracted amount. (AUTO DELIVERY). If any tank runs dry the Contractor will be responsible for filling the tank and restarting all associated equipment at no cost to the government.

Government owned underground tanks:

-Two (2) 500 gallon tanks at the Main Lab and RS/GIS Facilities -One (1) 1,000 gallon tank at the Greenhouse Facility Contractor supplied above ground tanks:

-Two (2) 500 gallon tanks at the Mobility Lab and Asphalt Lab Facility -Two (2) 125 gallon tanks at the E9-1-1 Facility

PRE-PERFORMANCE

The Contractor shall verify all aspects of services and contractor provided tank installation prior to performing any work and shall report any discrepancies to the Contracting Officer Representative (COR) including any resulting impact on the job. Contractor provided tanks shall be provided in a way not to interrupt the supply of propane to the facilities. The contractor shall submit a delivery plan to be approved by the COR for the delivery and installation of contractor provided tanks. Where applicable, the Contractor shall provide Material Safety Data Sheets.

4.4 . SPECIAL EVENTS. The contractor will be notified by the COR of the event dates a week in advance to allow time for rescheduling of services.

4.5. CONTRACTOR LIABILITY. Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

4.6.4.Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4.6.5. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4.6.6. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

APPENDIX A

PERFORMANCE REQUIREMENT SUMMARY (PRS)

FOR

SNOW AND ICE REMOVALSERVICES

INTRODUCTION

SURVEILLANCE: Government quality assurance (QA) is performed by the COR. Contract Deficiencies will be reported to the Contractor’s site supervisor, or Quality Control Inspector (if identified as different from the site supervisor), for correction. Customer complaints, although not considered a method of surveillance, will be investigated to establish validity. All valid complaints will prompt an inspection of the deficiency. It should be noted that the method of surveillance identified in the PRS table is intended to represent the primary method(s) anticipated for each requirement. However, the Government reserves the right to conduct quality assurance by any means necessary to ensure the requirements of the contract are being fully satisfied. See the following table for the further details

Customer Complaints will lead to 100% inspection Immediate service upon notification by the COR of non-compliance; Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections; recurring deficiencies may lead to termination or the option period not being exercised.

Customer Complaints will lead to 100% inspection Immediate service upon notification by the COR of non-compliance; Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections

SNOW REMOVAL SERVICES

COLD REGION RESEARCH AND ENGINEER LABORATORY

HANOVER, NEW HAMPSHIRE

Propane Delivery Services Cold Regions Research and Engineering Laboratory Hanover, New Hampshire

APPENDIX B

ACCIDENT PREVENTION PLAN DATE________________

Accident Prevention Plans shall be job specific and shall address all unusual and unique aspects of the project or activity for which it is written. Plan shall address the how, who, when, what, where for requirements of EM 385-1-1.

MEDICAL CAPABILITIES: ________________________________________________________________

NAME OF HOSPITAL: ________________________________________________________________ AMBULANCE SERVICE: (Ex: 88-911 if calling from a CRREL phone; notify Security via Ex. 4800) _______

NAME OF DOCTOR:________________________________________________________________

FIRE PHONE NUMBER:________________________________________________________________

TRAINING: State what your initial indoctrination for your employees will be, and outline any on-the-job training and continuing training such as “tool box meetings, safety meetings” etc., You must address procedures for the prevention of alcohol and drug abuse in the workplace. __________________________________________

SAFETY DOCUMENTATION: The contractor will provide the following information: _____________________

ACCIDENT REPORTING: All accidents (whether injuries requires lost time or not) requiring medical attention, and property damage accidents in which the property exceeds $2,000 will be reported to the CRREL Safety Officer within 48 hours of accident. Accidents shall be reported using ENG Form 3394 available at http://www.usace.army.mil/inet/usace-docs/forms/engforms.htm. The contractor is also responsible for notifying the COTR who will notify the CRREL Safety Officer when one or more of their employees are severely injured, a fatal injury or when three or more persons are admitted to the hospital. ___________________________________

EMERGENCIES AND DRILLS: During emergencies or drills follow directions of CRREL personnel.

Plan has been reviewed & determined acceptable.