A02.11_PWS Section L Propane Services 12 Jan 2026.docx

Section L

PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS.

1. INTRODUCTION:

a. Offerors should carefully examine the specifications and fully inform themselves as to all conditions and matters which can in any way affect the work or the cost thereof. Should an offeror find discrepancies in or omissions from the specifications, other documents, or should he or she be in doubt as to their meaning, the offeror should notify the Contracting Officer at once and obtain clarification prior to submitting their offer.

b. Offeror's Responsibility. It is the offeror's responsibility to ensure the completeness and accuracy of his or her proposal. Corrections will not be made by the Government.

c. Offerors are required to have an active System for Award Management (SAM) registration, with no active exclusions. Representation and certifications should be completed by the proposal due date to avoid any unnecessary delays in contract award.

d. Proposals shall be submitted via email with the subject line reading CRREL Propane Delivery Services to: ethel.d.grant@usace.army.mil Only electronic submissions will be accepted. All questions concerning this solicitation must be submitted to the Government via email to ethel.d.grant@usace.army.mil. The Government will accept questions up to ten (10) calendar days of the due date. Comment by Brown, Scott L CIV USARMY CEMVK (USA): CT Update specialist

2. PROPOSAL PREPARATION INSTRUCTIONS

A. Offerors are required to submit the proposal in the format as shown below. All proposal materials shall contain a table of contents. All pages shall be numbered to correspond with a table of contents.

B. Volume I - Technical Proposal shall be limited to no more than 60 pages total (20 pages Operations Plan, 20 pages Key Personnel, 20 Pages Past Performance, note; past performance questionnaires do not count toward the page limitation). Pages should have a one-inch margin on all sides. Text should be 12-point, Times New Roman. Pages exceeding the page limit will be removed and not evaluated. No mention of price shall be included in Volume I.

A. Factor 1 – Subfactor 1: Operations Plan Offeror’s Operation Plan should include the following:

a. The plan must adhere to the proposal submission instructions and address the Offeror’s approach and methodology and depth of understanding of the contract performance requirements associated with these services.

Factor 2 - Past Performance

(1) Copies of Contractor Performance Assessment Reports (CPARs – also commonly referred to as CCASS reports) for projects performed for the U.S. Government. If the project provided has a CPAR, it must be used by the Offeror to demonstrate past performance. If CPAR submission is used to validate past performance, it shall be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPAR shall be provided). If the Offeror submits a CPAR, they are not required to submit a separate Past Performance Questionnaire for the specific project.

(2) If CPAR information is not available for a project provided for experience, a completed Past Performance Questionnaire (PPQ), attached at the end of this section (Attachment 01) must be provided per the following guidance:

a. The Past Performance Questionnaire included in the solicitation is provided for the Offeror to submit. Ensure correct phone numbers and email addresses are provided for the client point of contact.

b. Completed Past Performance Questionnaires should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should still submit Form PPQ-0 with their proposal, only with blocks 1-6 filled out, which will provide contract and client information for the respective project(s).

c. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Ethel D. Grant, via email to: ethel.d.grant@usace.army.mil, with the subject reading “ERDC Fire Alarm and Suppression PPQ” prior to the proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Comment by Brown, Scott L CIV USARMY CEMVK (USA): CT Update specialist

3.2 VOLUME II, PRICE PROPOSAL

a. Tab A, Standard Form (SF) 1449 and Price Schedule attached at the end of this section (attachment 2)

Attachment 01: Past Performance Questionnaire:

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: |_| Prime Contractor |_| Sub Contractor |_| Joint Venture |_| Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: |_| Firm Fixed Price |_| Cost Reimbursement |_| Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work |_| High |_| Med |_| Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

TO BE COMPLETED BY CLIENT PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

3. CUSTOMER SATISFACTION:

4. MANAGEMENT/ PERSONNEL/LABOR

5. COST/FINANCIAL MANAGEMENT

6. SAFETY/SECURITY

7. GENERAL

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

Attachment 02 Pricing Schedule

PROPANE SUPPLY CONTRACT 01 May 2026 through 30 April 2031, CRREL, Hanover New Hampshire

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4