CRAC Maintenance and Repair Service Offutt AFB Sources Sought
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- CRACMXOFFUTTRFI
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Competitive 8(a)
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Offutt AFB, Nebraska 68113, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking a contractor to provide comprehensive Computer Room Air Conditioning (CRAC) maintenance and repair services at Offutt Air Force Base in Nebraska. The selected contractor will be responsible for managing, supervicing, and executing all maintenance and repair activities for CRAC units, including providing labor, materials, diagnostic equipment, and supplies. Contractors must demonstrate compliance with federal, state, and local regulations, obtain necessary licenses and permits, and follow manufacturer instructions and industry standards. To be considered, interested parties must submit a response by June 18, 2025 at 11:00 AM CDT, which includes a statement of interest, a capability statement, documentation of 8(a) Program status, and 2-3 past performance examples of similar government building maintenance projects. The evaluation will focus on the contractor's ability to effectively manage CRAC unit operations, technical capabilities, and relevant experience in similar complex maintenance environments.
The procurement is specifically set-aside for 8(a) Program participants, with the government intending to award a Firm-Fixed-Price, single-award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. The contract will cover approximately 80+ HVAC units across multiple Air Force facilities, with the potential to add or remove equipment during the contract period. While no specific award value was disclosed, the contract will encompass comprehensive maintenance services for CRAC units in critical areas including data centers, Operation Flight Trainers, and USSTRATCOM spaces. Contractors must have technicians certified in refrigerant handling and HVAC operations, and be prepared to develop and submit multiple administrative deliverables such as a Quality Control Plan, Mission Essential Plan, and monthly progress reports. The contract aims to ensure continuous, efficient operation of sophisticated air conditioning systems critical to military infrastructure and technological operations.
Notice text
This sources sought notice is for market research purposes only. No contract award will be made based off any response to this notice.
SCOPE OVERVIEW
The Contractor shall provide management, supervision, labor, materials, diagnostic equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems for the Computer Room Air Conditioning (CRAC) units located within Offutt Air Force Base (AFB). The Contractor shall comply with all applicable federal, state and local laws, regulations and codes, including any supplements or revisions, manufacturer’s instructions, and industry standards. The Contractor shall obtain and maintain all applicable licenses training and permits.
Please review the attached draft Performance Work Statement (PWS) and Equipment List for an estimated requirement scope. Actual scope of the requirement may increase or decrease prior to contract award.
SET-ASIDE
This requirement will be set-aside under the 8(a) Program.
CONTRACT TYPE
The government intends to award a Firm-Fixed-Price, single award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. The contract will cover all CRAC Maintenance and Repair services at Offutt AFB, Nebraska, and will allow for additions and removals of CRAC equipment needing to be serviced over the life of the IDIQ.
INSTRUCTIONS
Interested parties shall submit a response to this sources sought showing the following:
1. Interest
a. Interested parties shall submit a brief statement showing their interest in a potential future contract of a similar nature and scope.
2. Capability
a.Interested parties shall submit a relevant capability statement or narrative showingthey have capabilities to perform a contract of this scope
b.Interested parties shall submit documentation confirming 8(a) Program status
3.Past Performance
a.Interested parties shall submit 2-3 examples of past performance. These pastperformance examples shall be of a similar size, scope, and complexity.Experience in other State, Local, or Federal government buildings is preferred.Interested parties may send a general company capability statement with pastperformance examples to satisfy this requirement.
4.Questions and Feedback
a.Interested parties may submit questions regarding the requirement and/or industryfeedback on the contents of the draft PWS
Interested parties shall submit a response to this sources sought notice via email to Mr. Daniel Kuchar (daniel.kuchar@us.af.mil) and Mr. Casey Hupton (casey.hupton.1@us.af.mil) no later than 18 June 2025 at 11:00 AM CDT.
Files
| File | Type | Posted |
|---|---|---|
| CRAC Equipment List Draft - 6.3.25.xlsx | XLSX spreadsheet | |
| CRAC Mx Offutt - Sources Sought - 6.3.25.pdf | ||
| CRAC Mx OFFUTT Draft PWS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| CRAC Maintenance and Repair Service Offutt AFB | Solicitation | |
| This notice | Pre-Solicitation |
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| CRAC Maintenance Service | Ohio National Guard | Total Small Business | |
| DCDO - HVAC Maintenance | Pacific Air Forces | No set-aside |
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