Correspondence Management Support for IHS Executive Secretariat - CSS (ISBEE and ISS set-aside)
Closed Solicitation Posted
- Solicitation number
- 75P00126Q00019
- Agency
- Not on record
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Rockville, Maryland 20857, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service seeks correspondence management support services for its Office of the Director and all Area Offices and Headquarters Offices, with quotes due June 17, 2026 and questions due June 9. This procurement is a total set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) concerns, limiting competition to eligible vendors.
Place of performance is 5600 Fishers Lane, Rockville, Maryland 20857. The requirement calls for a Senior Writer & Communication Specialist with a minimum Bachelor's degree; the Senior Writer position requires four years of related experience and the Communications Specialist position requires two years. Work involves receiving and processing incoming correspondence, maintaining tracking systems, drafting and editing outgoing correspondence, ensuring NARA compliance for document management, and providing daily, weekly, and monthly activity reports. Staff must work onsite at minimum 40 hours per week during core hours of 9:00 AM to 5:30 PM EST, though telework options may be available for a few days per pay period. Background checks at the public trust level are required before work begins, with an approximate 2-week to 3-week timeline if paperwork is submitted promptly. Employees must sign non-disclosure agreements and maintain strict confidentiality of HIPAA and Privacy Act sensitive materials. The Government estimates 2,080 hours annually and processes over 1,000 correspondence packages annually, each containing three or more documents.
The base performance period runs from July 7, 2026 through July 6, 2027, with one optional year available through July 6, 2028. Payment is firm-fixed-price based on fully burdened hourly rates for each labor category, covering all labor, fringe benefits, overhead, G&A, travel, per diem, lodging, and taxes. Service Contract Act Wage Determination No. 2015-4269 (Revision 32, effective May 13, 2026) applies to Maryland. NAICS code is 541990 with a $19.5 million small business size standard. Evaluation ranks Technical Capability first (most important), Past Performance second, and Price third. The Government reserves the right to award without discussions or to select a higher-priced offer if technically superior. Quotations must include signed SF-1449 form, completed IHS Buy Indian Act Indian Economic Enterprise Representation Form, and resumes demonstrating relevant experience. Contract administration contacts are Contracting Officer Daniel Weingarten and Contracts Specialist Shivani Patel (shivani.patel@hhs.gov).
Notice text
4 versions
Update #4 · Latest ·
Amendment 4 - Vendor Questions & Answers; Updated solicitation document
Amendment 3 - Wage Determination for Maryland uploaded
Amendment 2 - Update Place of Performance
5600 Fishers Lane
Rockville, MD 20857
Amendment 1 - Updated RFQ document.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.
Solicitation No. 75P00126Q00019 is issued as a Request for Quotation (RFQ) for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 17.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition.
- See attached RFQ for a list of contract clauses that apply to the acquisition.
- Quotes will be accepted via email to shivani.patel@hhs.gov until 3:00 pm ET on Wednesday, June 17, 2026. Please submit questions no later than 3:00 pm ET on Tuesday, June 9, 2026 This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Update #3 ·
Amendment 3 - Wage Determination for Maryland uploaded
Amendment 2 - Update Place of Performance
5600 Fishers Lane
Rockville, MD 20857
Amendment 1 - Updated RFQ document.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.
Solicitation No. 75P00126Q00019 is issued as a Request for Quotation (RFQ) for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 17.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition.
- See attached RFQ for a list of contract clauses that apply to the acquisition.
- Quotes will be accepted via email to shivani.patel@hhs.gov until 3:00 pm ET on Wednesday, June 17, 2026. Please submit questions no later than 3:00 pm ET on Tuesday, June 9, 2026 This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Update #2 ·
Amendment 2 - Update Place of Performance
5600 Fishers Lane
Rockville, MD 20857
Amendment 1 - Updated RFQ document.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.
Solicitation No. 75P00126Q00019 is issued as a Request for Quotation (RFQ) for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 17.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition.
- See attached RFQ for a list of contract clauses that apply to the acquisition.
- Quotes will be accepted via email to shivani.patel@hhs.gov until 3:00 pm ET on Wednesday, June 17, 2026. Please submit questions no later than 3:00 pm ET on Tuesday, June 9, 2026 This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Update #1 ·
Amendment 1 - Updated RFQ document.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.
Solicitation No. 75P00126Q00019 is issued as a Request for Quotation (RFQ) for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices.
This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns.The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
- See attached RFQ and/or Fillable Table for Contract Line Items (CLINs).
- See attached RFQ for description of requirements.
‘Instructions to Quoters" begins on pg. 17.
- See attached RFQ for a list of solicitation provisions that apply to the acquisition.
- See attached RFQ for a list of contract clauses that apply to the acquisition.
- Quotes will be accepted via email to shivani.patel@hhs.gov until 3:00 pm ET on Wednesday, June 17, 2026. Please submit questions no later than 3:00 pm ET on Tuesday, June 9, 2026 This is a total Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Sources Sought (ISBEE and Small Business Concerns) - Correspondence Management Support for IHS Executive Secretariat | Pre-Solicitation |
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