75P00126Q00019 - Final.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

203CODE 16. ADMINISTERED BYCODE

X

X

X

541990

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OROMAS-PS

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

1700 ETSHIVANI PATEL

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75P00126Q00019

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Rockville MD 20852

5600 Fishers Lane

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

OMAS Professional Services WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

Albuquerque Indian Health Service

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

RFQ # 75P00126Q00019 is hereby issued for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices. Personnel staff is required: Senior Writer & Communication Specialist.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

DANIEL R. WEINGARTEN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Total Indian Small Business Economic

Enterprise (ISBEE) and Indian Economic

Enterprises (IEE) Set-Aside. Only quotes from ISBEE/IEE vendors will be considered at this time.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Solicitation No.

75P00126Q00019

Project Title Correspondence Management Support for IHS Executive Secretariat

SECTION B – CONTINUATION OF SF-18

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement is the only solicitation. Quotes are being requested and a separately written solicitation will not be issued.

Solicitation No. 75P00126Q00019 is issued as a Request for Quotation (RFQ) for Executive Secretariat Staff (ESS) for correspondence management tasks including editing, writing, action tasking and tracking, and related records management activities to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices.

This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) and Indian Economic Enterprises (IEE) Set-Aside concerns. The full text of provisions and clauses may be accessed electronically at FAR and Revolutionary FAR Overhaul.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 – All Other Professional, Scientific Technical Services with a small business size standard of $19.5M.

1. PLACE OF PERFORMANCE

Services shall be provided for the IHS Office of Executive Secretariat Staff (ExecSec) under the Office of the IHS Director.

2. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Office of Mission Acquisition Solutions (OMAS) anticipates awarding a single Firm-Fixed-Price contract for the IHS Office of Executive Secretariat Staff (ExecSec) under the Office of the IHS Director.

This requirement is for non-personal services as defined in FAR 37.6 (formerly FAR 37.104).

The Contractor is an independent contractor, and no employer-employee relationship exists between the Government and the Contractor or its personnel. The Government may evaluate the quality and timeliness of services provided but shall not supervise or control the Contractor’s professional medical judgment, including clinical decisions, diagnoses, or treatment recommendations.

In accordance with FAR 52.237-7, the Contractor shall indemnify and hold harmless the Government for liability arising from acts or omissions of the Contractor or its personnel during performance. The Contractor shall maintain medical liability insurance in amounts customary for the applicable specialty and acceptable to the Contracting Officer. These requirements shall apply to any subcontractor providing services under this contract.

https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-10

Project Title Correspondence Management Support for IHS Executive

3. PERIOD OF PERFORMANCE (POP)

The period of performance consists of a one-year base period and one (1) option period, which may be exercised at the Government’s discretion in accordance with FAR 52.217-9 - Option to Extend the Term of the Contract.

Base Year: 07/07/2026 – 07/06/2027 1st Option Year: 07/07/2027 – 07/06/2028

4. PRICING SUMMARY

Payment will be made for services performed and accepted in accordance with the Statement of Work (SOW) at the unit prices quoted in the Pricing Table.

This is a Firm-Fixed-Price contract based on a fixed, fully burdened hourly rate for a specified level of effort. The Government estimates 2,080 hours per year. Payment will be based on actual hours worked at the quoted hourly rate. The total contract value represents the maximum amount payable and shall not be exceeded without prior approval of the Contracting Officer.

Please review attachment 1 and complete the provided table.

5. POINTS OF CONTACT (POC)

a. Contact Information

Contracts Specialist (CS) Contracting Officer’s Representative

(COR)

Shivani Patel TBD (301)-348-3539 Shivani.patel@hhs.gov Contracting Officer (CO) Contractor Point of Contact Daniel Weingarten Name: TBD Phone:

Daniel.Weingarten@hhs.gov Email:

b. Contract Administration and Authority

• The CO is the only individual authorized to bind the Government or modify the contract.

• The CO designates a COR and Alternate COR to provide technical oversight.

• The COR’s authority is limited to performance monitoring and does not include authority to:

o Modify the contract or obligate funds o Authorize additional work o Direct contractor personnel o Change scope, schedule, price, or requirements

• The COR may:

mailto:Shivani.patel@hhs.gov mailto:Daniel.Weingarten@hhs.gov

Project Title Correspondence Management Support for IHS Executive o Monitor technical performance o Review deliverables o Conduct inspections and evaluations o Report performance issues to the CO

• The Alternate COR performs COR duties when the Primary COR is unavailable and may not exceed delegated authority.

6. STATEMENT OF WORK (SOW)

Introduction

The Indian Health Service (IHS), an agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The mission of IHS is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. The IHS, an Operating Division within the Department of Health and Human Services (HHS), operates a comprehensive health services delivery program for American Indians and Alaska Natives, while providing opportunities for maximum Tribal involvement in developing and managing programs designed to meet their health needs. The IHS ExecSec is responsible for handling and coordinating correspondence on behalf of senior executives and ensuring effective communication within the organization and with external stakeholders. The ESS team provides correspondence management support to the IHS Office of the Director (OD), and all IHS Area Offices and Headquarters (HQ) Offices. The objective is to enhance efficiency, accuracy, and timeliness in managing correspondence, thereby improving overall operational effectiveness.

Purpose

The purpose of the contract is to provide non-personal correspondence management support services (writing, editing, and coordination support) to the IHS Office of Executive Secretariat Staff (ExecSec) under the Office of the IHS Director. Contractor services shall include drafting, editing, reviewing, tracking, and managing internal and external correspondence to ensure accuracy, clarity, consistency, and timeliness.

Tasks

The contractor shall provide the following services:

• Correspondence Management:

Receive, review, and process incoming correspondence, including letters, memos, emails, and other forms of communication.

Ensure accurate and complete documentation of all incoming and outgoing correspondence.

Maintain a tracking system for correspondence, including assignment of appropriate action officers and tracking the status of each item.

Project Title Correspondence Management Support for IHS Executive

Document standard operating procedures (SOPs) and guidelines for correspondence management processes.

Finalize approved responses and ensure timely delivery to the appropriate recipients.

Comply with NARA standards for document management.

Maintain a database or electronic filing system for easy retrieval and reference of correspondence.

• Correspondence Writing/Editing/Quality Control:

Conduct thorough reviews of outgoing correspondence to ensure accuracy, clarity, consistency, and adherence to established standards.

Verify the proper use of templates, formats, and styles in correspondence.

Coordinate with relevant stakeholders to gather information and draft responses to correspondence, ensuring adherence to established guidelines and policies.

Perform proofreading, editing, and formatting tasks as necessary.

Cross-reference information and data to ensure consistency and accuracy across different correspondence items.

Prepare (write) draft replies for review and approval by designated officials.

Schedule of Deliverables

The contractor shall deliver the following:

Task(s) Deliverable Medium and Format

Submit to Due Date

1 Deliverable 1.

Monthly report that describes/summarizes the activities performed each month. Report shall include descriptions of issues encountered and proposed solutions and be an aggregate of the daily and weekly reports identified in deliverables 2 and 3 below.

Reports are subject to change based on IHS Leadership requirements.

Electronic PDF Adobe Acrobat or MS Word

Email:

ExecSec Director and attach as supporting documentation with IPP invoice submission for COR review

Monthly on last business day of the month

2 Deliverable 2. Weekly reports summarizing the volume and status of incoming and outgoing

Electronic PDF Adobe Acrobat or MS Word

ExecSec Director

Weekly, by COB on Fridays or the next business

Project Title Correspondence Management Support for IHS Executive correspondence, including metrics on response times and outstanding items.

Reports are subject to change based on IHS Leadership requirements.

day if a Friday is a federal holiday

3 Deliverable 3.

Daily reports summarizing the actions using template from leadership.

Reports are subject to change based on IHS Leadership requirements.

Electronic PDF Adobe Acrobat or MS Word

ExecSec Director

Daily at 4:00 PM or as requested by leadership

4 Deliverable 4. Ongoing completed and reviewed correspondence items including draft responses, final versions, and supporting documentation; composing correspondence as needed.

Microsoft Office Suite;

SharePoint online; Adobe;

MS Teams;

OneDrive;

Internal system

ATS

ESS Director As assigned

5 Deliverable 5. Ongoing updated records of correspondence management activities, including relevant databases, filing systems, and documentation of processes and procedures.

Microsoft Office Suite;

SharePoint online; Adobe;

MS Team;

OneDrive;

Internal system

ATS

ESS Director As assigned

6 Deliverable 6. As assigned, updated manuals and SOPs related to correspondence management.

Microsoft Office Suite;

SharePoint online; Adobe;

MS Teams;

OneDrive;

Internal system

ATS

ESS Director As assigned

Acceptable Quality Level (AQL) and Performance Standards

• Timely

Project Title Correspondence Management Support for IHS Executive

AQL: All correspondence shall be processed and responded to within the established timelines and in accordance with organizational guidelines.

AQL: Documentation shall be completed in compliance with the originating site policies and procedures. The originating site will monitor contractor compliance with this.

• Communication: AQL: The contractor shall maintain regular communication with the ESS

Director to address any concerns, provide updates, and seek clarification as necessary. No more than two substantiated complaints from IHS internal or external customers in any three-month period.

• Reliability: AQL: Contractor shall ensure resources assigned are available at a minimum 40 hours/week during core work hours of 9:00-5:30 EST

• Accuracy: AQL: Correspondence shall be reviewed and edited meticulously to ensure accuracy, consistency, and adherence to HHS, IHS, and Federal Government guidelines and standards.

• Confidentiality: AQL: The contractor shall maintain strict confidentiality and handle sensitive or classified correspondence with utmost discretion. Zero instances of breaches of HIPAA or Privacy Act violations.

Description of Labor Categories

• Senior Writer

General Experience: Four (4) years of related experience.

Functional Responsibilities: Researches, organizes, writes, edits, and produces final products for a wide variety of complex documentation. Recommends overall organization and layout, editorial standards, and information relevance. Coordinates documents with internal and external stakeholders as needed. Develops department editing standards and styles. Checks documents for spelling, grammar, and content problems. Interviews with subject-matter experts and leadership personnel as needed to develop or confirm content and requirements.

Minimum Education: Bachelor’s Degree

• Communications Specialist

General Experience: Two (2) years of related experience.

Functional Responsibilities: Supports the program office, project team, and stakeholders with internal and external communications, planning, tracking, and scheduling of project activities and tasks. Gathers, analyzes, and composes technical information and documentation. Conducts research and ensures the use of proper program and technical terminology. Interprets and reviews reporting documentation for editing and graphics in the preparation of communications, documentation tasks, and reporting deliverables. Establishes schedules for document production and conducts quality assurance/control inspections at specific intervals to ensure standards are met.

Project Title Correspondence Management Support for IHS Executive

Minimum Education: Bachelor’s Degree or equivalent experience

Period of Performance:

BASE YEAR plus one (1) option year.

SERVICE CONTRACT WAGE DETERMINATION

Wage Determination No. 2015-5451, Revision No. 28, dated 5/13/2026, is hereby incorporated.

7. INSPECTION AND ACCEPTANCE

All work performed under this contract is subject to inspection and final acceptance by the Contracting Officer (CO) or by a duly authorized representative acting within the limits of their delegated authority. The Contracting Officer’s Representative (COR) is responsible for monitoring the Contractor’s performance, evaluating the quality of services provided, and conducting technical inspections. The COR shall recommend acceptance or rejection of services to the CO; only the CO may provide final acceptance.

a. Quality Assurance:

The Contractor’s performance is subject to ongoing evaluation under the Service Unit’s Quality Assurance (QA) program to ensure compliance with professional, regulatory, and organizational standards. Reviews may include assessments of work performed, patient safety considerations, documentation accuracy, and clinical quality evaluations. The Contractor shall correct any deficiencies identified. Failure to implement corrective actions may result in termination for cause, particularly where performance endangers patients, staff, or Government property.

b. Contractor Performance Evaluation Report:

In accordance with FAR Subpart 42.15, the Government will prepare interim and final performance evaluations under the Contractor Performance Assessment Reporting System (CPARS). These evaluations will become part of the official contract file and may be used as past performance information for future acquisitions involving the Contractor, its affiliates, or significant subcontractors.

c. Contract Discrepancy Report (CDR):

If the Government identifies deficient performance, the CO may issue a Contract Discrepancy Report (CDR) describing the deficiency and required corrective action. The Contractor shall acknowledge receipt of the CDR and submit a written corrective action plan detailing how the issue will be resolved and prevented from recurring. The Government will review the Contractor’s response for acceptability. Completed CDRs become part of the Contractor’s performance record and may be considered in assessing present and future contractual responsibility and performance.

8. INVOICING AND PAYMENT

Project Title Correspondence Management Support for IHS Executive

Invoices shall be submitted electronically on a monthly basis through the Invoice Processing Platform (IPP) at https://www.ipp.gov.

Each invoice shall include the applicable Contract Line Item Number (CLIN), billing period, hourly rate, number of hours worked, total amount due, and the Contractor’s Unique Entity Identifier (UEI). Approved timesheets shall be submitted with each invoice.

Payment shall be based on actual hours worked at the contract hourly rate. Adjusted rates resulting from revised wage determinations shall not be invoiced until incorporated into the contract by modification.

Invoices shall not be submitted directly to the CO, Contracting Officer’s Representative (COR), or Finance Office unless authorized in writing. Improper submission may delay payment.

Payment will be made in accordance with FAR 52.212-4 and HHSAR 352.232-71.

Form W-9 Requirement The Contractor shall submit a completed Form W-9 to the Albuquerque Area Indian Health Service, Division of Accounting Services, via encrypted email (ALB_AOAPinvoices@ihs.gov) or secure fax ((505) 256-6851). Failure to do so may delay issuance of IRS Form 1099.

Refunds

In the event of an overpayment, the Contractor shall remit payment to the Government as directed by the Contracting Officer.

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more Federal Acquisition Regulation (FAR) clauses by reference and/or in full text, with the same force and effect as if they were provided in full text.

Upon request, the Contracting Officer will make the full text of any clause available. The full text of FAR clauses may also be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul.

Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR

Clause Title Date

52.202-1 Definitions Jun 2020 52.203-3 Gratuities Apr 1984 https://www.ipp.gov/

Project Title Correspondence Management Support for IHS Executive

52.203-6 Alt I

Restrictions on Subcontractor Sales to the Government Jun 2020

52.203-12 Limitation of Payments to Influence Certain Federal Transactions Jun 2020 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management - Maintenance Nov 2025 (DEV) 52.204-14 Service Contract Reporting Requirements Nov 2025 (DEV) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

Nov 2025 (DEV)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2025 (DEV) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Nov 2025 (DEV) 52.219-6 Notice of Total Small Business Set-Aside Nov 2025 (DEV) 52.219-14 Limitations on Subcontracting Nov 2025 (DEV) 52.222-3 Convict Labor Nov 2025 (DEV) 52.222-35 Equal Opportunity for Veterans Nov 2025

(DEV)

52.222-36 Equal Opportunity for Workers with Disabilities Nov 2025 (DEV) 52.222-37 Employment Reports on Veterans Nov 2025 (DEV) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act Nov 2025 (DEV) 52.222-41 Service Contract Act Labor Standards Nov 2025 (DEV) 52.222-42 Statement of Equivalent Rates for Federal Hires Nov 2025 (DEV) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment Nov 2025 (DEV) 52.222-50 Combating Trafficking in Persons Nov 2025 (DEV) 52.222-54 Employment Eligibility Verification Nov 2025 (DEV) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 Nov 2025 (DEV) 52.222-62 Paid Sick Leave Under Executive Order 13706 Nov 2025 (DEV) 52.224-1 Privacy Act Notification Apr 1984 52.224-2 Privacy Act Apr 1984 52.224-3 Privacy Training Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest After Award Nov 2025 (DEV) 52.233-4 Applicable Law for Breach of Contract Claim Nov 2025 (DEV) 52.237-2 Protection of Government Building, Equipment, and Vegetation Apr 1984 52.237-3 Continuity of Services Jan 1991 52.240-91 Security Prohibitions and Exclusions Nov 2025 (DEV) 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Nov 2025 (DEV) 52.242-13 Bankruptcy Jul 1995 52.244-6 Subcontracts for Commercial Products and Commercial Services Nov 2025 (DEV) 52.245-1 Government Property Sep 2021 52.245-9 Use and Charges Apr 2012 52.252-6 Authorized Deviations in Clauses Nov 2020

FAR 52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the

Project Title Correspondence Management Support for IHS Executive Secretariat

Page 10 of rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

FAR 52.217-9 - Option to Extend the Term of Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years (Base plus 1 option year).

This contract incorporates the following Health and Human Services Acquisition Regulation (HHSAR) clauses by reference, with the same force and effect as if they were provided in full text. The full text of these clauses is available upon request from the Contracting Officer or may be accessed electronically at: HHSAR.

HHSAR

Clause No. Title Date

352.203-70 Anti-Lobbying Dec 2015 352.224-70 Privacy Act Feb 2024 (DEV) 352.224-71 Confidential Information Feb 2024 (DEV) 352.226-6 Indian Economic Enterprise Subcontracting Limitations Mar 2022

352.226-7 INDIAN ECONOMIC ENTERPRISE

REPRESENTATION

Dec 2015

The following HHSAR clauses are included in this contract in full text:

HHSAR 352.232-71 - Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/index.html

Project Title Correspondence Management Support for IHS Executive Secretariat

Page 11 of otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

HHSAR 352.237-70 - Pro-Children Act (Dec 2015)

(a) Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.

(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all subcontracts awarded under this contract for the specified children's services. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation.

HHSAR 352.237-71 - Crime Control Act-Reporting of Child Abuse (Dec 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.

(b) The Act designates "covered professionals" as those persons engaged in professions and activities in- eight different categories including, but not limited to, teachers, social workers , physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists , optometrists, podiatrists, emergency medical technicians , ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term "child abuse' as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.

(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about

Project Title Correspondence Management Support for IHS Executive Secretariat

Page 12 of where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A- CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.

(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-72 - Crime Control Act-Requirement for Background Checks (Dec 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of childcare services to children under the age of 18 undergo a criminal background check. "Child care services" include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.

(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care of the newly-hired person, the person is within the sight and under the supervision of a previously investigated staff person.

(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-73 - Indian Child Protection and Family Violence Act (Dec 2015)

(a) This contract is subject to the Indian Child Protection and Family Violence Act, Public Law 101-630 (25 U.S.C. 3201 et seq.) The duties and responsibilities required by this contract may involve regular contact with or control over Indian children. Public Law 101-630 prohibits employment, including Personal Service Contracts, with anyone who has been convicted of any crime of violence. Any such conviction should immediately be brought to the attention of the Contracting Officer. The contractor will be subject to a character investigation, conducted by the Indian Health Service, Office of Human Resources. Until such time as the contractor has been notified of completion of the investigation, the contractor shall have no unsupervised contact with Indian children. In order to initiate this background investigation, the contractor must provide information as required in this contract or as directed by the Contracting Officer.

(b) As a prerequisite to providing services under this contract, the Contractor is required to complete and sign the declaration found in Section J of this contract.

HHSAR 352.237-75 - Key Personnel (Dec 2015) The key personnel specified in this contract are considered to be essential to work performance.

At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is

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Page 13 of terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances.

The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment No. Description No. of Pages

1 Fillable Table 2

2 Wage Determination No. 2015-5451, Revision No. 28, dated 05/13/2026 7

3 IHS IEE Representation Form 1

SECTION E – SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul (end of provision)

FAR

Clause Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan 2017

52.204-7 System for Award Management - Registration Nov 2025 (DEV) 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation. Jun 2020 52.212-1 Instructions to Offerors-Commercial Items Nov 2025 (DEV) 52.233-2 Service of Protest Sep 2006 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Nov 2025 (DEV) 52.252-5 Authorized Deviations in Provisions Nov 2020

FAR 52.209-2 - Prohibition on Contracting with Inverted Domestic Corporations- Representation (Nov 2025) (DEV)

(a) Definitions. As used in this clause— Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and

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Page 14 of definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

(End of provision)

FAR 52.209-5 - Certification Regarding Responsibility Matters (Nov 2025) (DEV) (a)(1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have □ have not □, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have □, have not □, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied. Federal taxes are considered delinquent if both of the following criteria apply:

(1) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if a pending administrative or judicial challenge remains. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(2) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(ii) The Offeror has □ has not □, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time

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Page 15 of prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the Government will consider the certification in connection with a determination of the Offeror's responsibility.

Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) This provision does not require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a). The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If the Government later determines that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

FAR 52.209-7 - Information Regarding Responsibility Matters (Nov 2025) (DEV)

(a) Definitions. As used in this provision— Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary

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Page 16 of fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

FAR 52.209-11 - Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Nov 2025) (DEV)

(a) The Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR 52.212-2 - Evaluation – Commercial Products and Commercial Services (Nov 2025)

(DEV)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following evaluation factors in the relative order of importance will be used to evaluate offers:

1. Technical Capability

2. Past Performance

3. Price https://www.sam.gov/

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(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

This contract incorporates the following HHSAR provisions by reference, with the same force and effect as if they were provided in full text. The full text of these provisions is available upon request from the Contracting Officer or may be accessed electronically at: HHSAR.

HHSAR

Provision No. Title Date

352.226-1 Indian Preference Dec 2015 352.226-4 Notice of Indian Small Business Economic Enterprise set-aside Nov 2015 352.226-6 Indian Enterprise Subcontracting Limitations Mar 2022

SECTION F – INSTRUCTIONS TO QUOTERS AND EVALUATION

EVALUATION (IHS…