Consular audio system replacement
Closed Solicitation Posted
- Solicitation number
- 191D8026Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 33431 Audio and Video Equipment Manufacturing
- Place of performance
- Surabaya 60217 Indonesia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks replacement of intercommunication systems at 13 audio system windows at the U.S. Consulate General in Surabaya, Indonesia, with quotations due June 15, 2026, at 4:00 p.m. Surabaya time. Award will be made to the lowest-priced acceptable offer based on initial quotations without discussions, though discussions may occur with firms in the competitive range if needed.
Place of performance is Sambikerep, Surabaya, East Java 60217, Indonesia. Work must be completed within 150 calendar days of receiving the Notice to Proceed, with liquidated damages of $50.00 per calendar day for delays. The scope includes removal of existing intercom equipment and installation of new two-way intercommunication systems comprising microphones, speakers, and control units at specified communication windows, with integration into paging systems for waiting areas. Work is performed during regular business hours (8:00 a.m.–4:00 p.m., Monday–Friday), and all materials and equipment must be new unless otherwise specified.
The estimated contract price is $160,000.00 on a firm fixed-price basis. The contractor must furnish performance and payment security equal to 50% of contract price within 10 days of award, obtain all necessary local permits and licenses, provide personnel security information within 30 days of award, maintain general liability and property damage insurance at $2,500 per occurrence and $25,000 cumulative, and supply an English-speaking project manager and site supervisor. Deliverables include as-built drawings, manuals, warranties, spare parts, and technical training to consulate staff and technicians.
A pre-quotation site visit is scheduled for May 13, 2026, at 1:00 p.m.; prospective quoters should email Marjoko@state.gov to arrange entry. Quotations must be submitted electronically to surabayaprocurement@state.gov in English and in MS-Word, MS-Excel, or PDF format with a maximum file size of 30MB. Required submissions include SF-1449, pricing section, representations and certifications, technical proposal with Gantt chart, business management information, qualifications, past performance documentation, product specifications, and proof of SAM registration. The NAICS code is 33431, Audio and Video Equipment Manufacturing; PSC code is T016.
Notice text
Enclosed is a Request for Quotations (RFQ) for contractor services to replace the intercommunication systems at 13 (thirteen) of its audio system windows at the U.S. Consulate compound in Surabaya. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Consulate intends to conduct a pre-quotation conference at the site; The pre-proposal conference will be held on May 13, 2026, at 01:00 p.m. at the U.S. Consulate General Surabaya. Prospective offerors/quoters should send an email to Marjoko@state.gov for additional information or to arrange entry permit to the building.
Quotations are due by June 15, 2026, at 04:00 p.m. (Surabaya time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to surabayaprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may result in the offeror’s proposal to be considered non-responsible and no further consideration will be given.
Files
| File | Type | Posted |
|---|---|---|
| 191D8026Q0001_CONSULAR AUDIO SYSTEM REPLACEMENT.pdf |
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