Construction Materials to be delivered in Manta – Ecuador

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RFP Number: PR15472096

The U.S. Embassy in Quito, Ecuador, through the Bureau of International Narcotics and Law Enforcement Affairs (INL), intends to award a Firm Fixed-Price Purchase Order for the acquisition and delivery of construction materials to support the construction of a perimeter wall  in Manta, Ecuador.

1. Task/Scope

1.1 The vendor shall coordinate with the INL-designated point of contact to plan the delivery of the construction materials.

1.2 The vendor shall provide all construction materials as detailed in Appendix A of this document.

1.3 The vendor shall transport, unload and deliver all materials to the designated location at the GEMA base in the city of Manta, Ecuador.

1.4 The vendor shall unload and verify the materials on-site together with the INL-designated point of contact.

1.5 The vendor shall properly stack and secure all delivered materials at the designated area within the GEMA base.

1.6 The vendor shall provide all required delivery documentation, including the commercial invoice, delivery note, and a signed receipt of delivery.

1.7 The vendor shall provide all required delivery documentation, including the commercial invoice, delivery note, and a signed receipt confirming delivery.

1.8 The vendor shall replace, at no additional cost, any items delivered in error or found to be damaged or defective.

1.9 The vendor shall complete the delivery within a maximum of fifteen (15) calendar days from the date of purchase order approval.

2. Deliverables

2.1 All construction materials listed in Appendix A shall be delivered to the GEMA base in Manta. In the case of imported materials, delivery shall be under Incoterm DDP (Delivered Duty Paid), inclusive of all applicable taxes, duties, and customs clearance.

3. Requirements

3.1 All materials must be new, unused, and in good condition, with proper packaging to prevent damage during transport.

3.2 The vendor must provide a designated point of contact to coordinate with INL throughout the process.

3.3 The vendor must replace any defective or incorrect materials within five (5) business days of notification, at no additional cost.

4. Place of performance

4.1 The place of performance for all tasks and deliveries under this contract shall be in the city of Manta, Manabí Province, Ecuador.

5. Schedule

5.1 Kickoff: Project will begin immediately after the purchase order is approved. 

5.2 Delivery: All materials must be delivered within fifteen (15) calendar days from the date of purchase order approval.

5.3 Completion: The project will be considered complete once all materials have been delivered, inspected, and verified by the INL-designated point of contact. 

6. Special Terms and Conditions

6.1 INL may inspect materials during the delivery process.

6.2 All delivery details and logistics must remain confidential until the delivery is completed.

6.3 Security Requirements

6.3.1 The vendor must comply with standard safety procedures during transport, unloading, and handover.

6.3.2 The vendor shall not disclose any project-related or delivery information to third parties.

6.4 Industry standards. 

6.4.1 All materials must comply with applicable construction quality standards in Ecuador.

6.4.2 All items must be factory new; used, reconditioned, or expired materials are not permitted.

6.4.3 No hazardous materials shall be included in this procurement.

7. Warranty

7.1 Warranty must match original manufacturer’s terms and be valid in Ecuador.

8. Goods and prices

8.1 The Contractor shall provide and deliver to the U.S. Government the construction materials described in the specifications for the stated firm-fixed price. The firm-fixed price shall include delivery to the location set forth under Section 2.

8.2 The price shall include all direct and indirect costs.  The price will not be subject to adjustment after the award of the contract.   

8.3 Offerors shall include specific details and delivery dates in their responses to this Synopsis.  All prices shall be listed in USD.   

8.4 Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

8.5 The payment method used by the Embassy of the United States of America is: 100% payment in 30 days once the goods are received and the invoice is submitted. No advance payment is considered, no payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract.   

9. Nonpayment for unauthorized work

9.1 No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein.  This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO).  Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract. 

10. Evaluation Criteria

Best price offered

FAR 15.101-2

Lowest price technically acceptable (LPTA) Source Selection Process

To be deemed technically acceptable, all offers must include a proposal fully aligned with Appendix A, clearly indicating the brand, description, quantity, and unit of measure for each item, as well as specifying the warranty and delivery time. Foreign vendors must explicitly state DDP delivery terms.

Offers failing to meet technical acceptability will be rejected without clarification or opportunity to revise.

Reference: FAR 15.305(a)(3)

11. Process Schedule

We will evaluate offers based on the best value to the US Government, please see below the following schedule:

• Questions regarding this bid will be received by August 07,2025.
• Responses to all the questions will be provided by August 13, 2025.
• Final offers will be received by August 18, 2025.

12. Point of contact

• Direct any questions regarding this project to Valeria Rueda Procurement Agent, at telephone number +593 99-202-8803, Email: ruedavj@state.gov, in writing to same e-mail addresses.

13. SAM requirement

• Pursuant to FAR 4.1102, bidders are required to be registered in SAM (System for Award Management) at the time a quotation is submitted. In order to register to SAM, please follow the instructions detailed in the following link: https://sam.gov/content/home

APPENDIX A – Technical Specifications (attached)