Conference Rooms, Audio-Visual Support for Dental Symposium in Colorado Springs, CO
Closed Solicitation Posted
- Solicitation number
- HT940725R0004
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Colorado Springs, Colorado, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency (DHA) Healthcare Contracting Division - Central is seeking conference rooms and audio-visual services in Colorado Springs, CO for a three-day Dental Symposium scheduled for March 18-20, 2025. The solicitation requires a vendor to provide one main ballroom, nine breakout conference rooms, an executive meeting room, and comprehensive audio-visual support for over 250 active duty and DoD employees attending a dental laboratory training event. Proposals must be submitted by February 10, 2025, at 0800 ET to lance.a.holmes.civ@health.mil, with all questions due by February 7, 2025. The evaluation will focus on technical submissions detailing how requirements will be met and competitive pricing proposals. The solicitation follows simplified acquisition procedures under Federal Acquisition Regulation (FAR) subpart 13 and is issued as a combined synopsis/solicitation.
The contract is a total small business set-aside under NAICS code 721110 with a $40M size standard, targeting hotels and motels to provide the required facilities. The facility must accommodate specific technical requirements, including electrical capacity for dental laboratory equipment, Wi-Fi for 250 guests, on-site security, and integrated audio-visual support across multiple conference spaces. Rooms are needed daily from 0730-1700, with additional requirements for vendor display areas and social event spaces. The government intends to award a single Firm-Fixed Price Contract for the event, with payment to be processed through Defense Finance and Accounting Services (DFAS) after services are rendered. The place of performance is Peterson Space Force Base in Colorado Springs, Colorado, with attendees arriving on March 17 and departing on March 21, 2025.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, “Simplified Acquisition Procedures,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.
This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02.
The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business size standard of $40M.
The Defense Health Agency (DHA) Healthcare Contracting Division – Central (HCD-C) has a requirement for hotel conference rooms and audio-visual services in Colorado Springs, CO to support a three-day Dental Symposium.
Files
| File | Type | Posted |
|---|---|---|
| QnA_Final.pdf | ||
| QnA_202502060418.pdf | ||
| 5 February 2025_QnA.pdf | ||
| Combined Synopsis Solicitation.docx | DOCX document | |
| Attachment 01 Work Statement.docx | DOCX document | |
| HT940725R0004.pdf |
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