Combined Synopsis Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

I. General Information

II. Contracting Office Address and Point of Contacts 7700 Arlington Blvd Ste 5101 Falls Church, VA 22042

III. Dates Question and Answer Period: 5 Feb 2025 to 7 Feb 2025 Proposals Due: 10 Feb 2025 at 0800 Eastern Time IV. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, “Simplified Acquisition Procedures,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business size standard of $40M.

The Defense Health Agency (DHA) Healthcare Contracting Division – Central (HCD-C) has a requirement for hotel conference rooms and audio-visual services in Colorado Springs, CO to support a three-day Dental Symposium.

V. Contract Type The government intends to award a single Firm-Fixed Price Contract resulting from this RFP.

VI. Government Provided Information This is non-personal services contract.

VII. Services Peterson Space Force Base, 21 Medical Group (21 MDG) has a requirement to host a dental symposium 18 March 2025 to 20 March 2025. In addition to audio-visual support and services, the Symposium requires one general session conference room, and nine break-out conference rooms.

See Attachment 01 –Statement of Work (SOW) for additional details.

VIII. Period of Performance Base Period: 18 March 2025 to 20 March 2025 (3 days)

List of Documents, Exhibits, and Other Attachments Attachment 01: Statement of Work Attachment 02: Solicitation HT940725R0004 IX. Place of Performance

X. Provisions and Clauses The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars XI. Instructions to Offerors:

All offers must include (1) pricing and (2) a technical submission that describes in sufficient detail how the offer will provide the services described in the statement of work, Attachment 01. Offers should be submitted by email to lance.a.holmes.civ@health.mil by the submission due date, 0800 on 10 Feb 2025. Any discounts offered should be included with the submission.

1. Pricing may be submitted on Attachment 02, or on company letterhead.

a. If the offer is submitted on Attachment 02, then block 17, block 30, the unit price on page 3, and the total amount on page 3 must be completed in full.

b. If the offer is submitted on company letterhead, the offer must include the name, address and telephone of the offeror. The offer must include the signature, name and title of signer, and date of the submission. The offer must include the unit price and total price for contract line items (CLINS) 0001 and 0002. If the offer is not submitted on the Standard Form (SF) 1449 / Attachment 02, the offeror should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

2. Technical submission. Offerors will submit a technical description of the services they are offering. The technical submission must have sufficient detail for the Government to evaluate whether the vendor can fulfill the requirements listed in Attachment 01, the statement of work (SOW). This may include product literature or other supporting documentation.