Attachment 01 Work Statement.docx
DOCX document 15 KB Posted
- Solicitation number
- HT940725R0004
- Issued by
-
Defense Health Agency
About this file
This Statement of Work outlines requirements for conference space and audio-visual support for the Defense Health Agency's Annual Dental Laboratory Training Symposium scheduled for March 18-20, 2025, in Colorado Springs, CO. The event will host over 250 active duty and DoD employees for dental appliance fabrication training.
The requirements are divided into two CLINs: CLIN 0001 covers conference room requirements including hotel accommodations at government per diem rates, a main ballroom with A/V capabilities for 200+ attendees, a stadium-style lecture hall for 30-40 students, 9 breakout rooms with projectors, an executive meeting room, and space for 10-15 vendor booths. Specific facility needs include electrical capacity for 50+ dental laboratory equipment pieces (120-220V), Wi-Fi for 250 guests with 1-2 devices each, on-site security, and meal services. CLIN 0002 focuses on A/V requirements, including on-site technical support for all spaces, hardline connections for virtual meetings in the executive room, and integrated A/V equipment support for all conference spaces over the three-day period. The procurement is classified under NAICS code 721110 with a $40M small business size standard.
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Other files
| File | Type | Posted |
|---|---|---|
| QnA_Final.pdf | ||
| QnA_202502060418.pdf | ||
| 5 February 2025_QnA.pdf | ||
| Combined Synopsis Solicitation.docx | DOCX document | |
| HT940725R0004.pdf |
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Text version
Statement of Work
This document aims to list the specific vendor conference room and audio-visual requirements for the DHA’s Annual Dental Laboratory Training Symposium that will be held 18 to 20 March 2025. This event will host both active duty and DoD employees from around the world to obtain specialized training pertaining to the fabrication of dental appliances.
The specific requirements are:
Contract Line Item (CLIN) 0001 Conference Room:
•Hotel accommodations for 250+ guests with potential for gov’t per diem rates on dates •Integrated on-site audio-visual (A/V), sound, and microphone support for a large ballroom, 9 breakout rooms, Lecture Hall, and an executive meeting room.
•A projector and screen to display a presentation for 200+ guests within a large ballroom.
•Lecture Hall with stadium style seating, capable of supporting 30-40 students, with projector for auditorium style lecture.
•Meeting space for social events separate from other meeting spaces.
•On site security, 24-hour support, and/or locking doors for meeting space(s) •On site meal options for purchase for breakfast, lunch, and dinner for 250+ guests. Breakfast should be available as early as 0630.
•Electrical capacity to power 50+ dental laboratory equipment pieces, simultaneously, with voltage varying from 120-220 Volts, or as required.
•Wi-Fi capability for 250 guests to connect 1-2 peripheral devices.
•9 additional projectors/screens for the small breakout rooms.
•Electrical capacity to host 10-50 laptops in EACH breakout room.
•Electrical support and physical space for 10-15 vendor booths (Separate from other meeting spaces) CLIN 0002 Audio-visual Requirements:
•Executive meeting room with A/V Support, capable of supporting virtual meeting space with hardline connections and projectors/screens.
•On site support for a 3-day conference, to support 250 participants, multiple breakout rooms, large lecture hall, a plenary session, and executive meetings.
•3 days of support for Wi-Fi connectivity for 250 members •Direct support of an executive meeting, occurring concurrently with breakout rooms, capable of hardwire connections to facilitate virtual conferences with up to 10 geographically separated individuals.
•Familiar with floorplan of venue, integrated with hotel preferred.
•Support for projectors, microphones, sound, and ancillary support for plenary session, lecture hall, executive meeting space, and breakout rooms.
File details come from the government source that posted it. Updated .