Concessionaire - Galaxy Club
Closed Pre-Solicitation Posted
- Solicitation number
- FA558726N0002
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 722513 Limited-Service Restaurants
- PSC
- Not on record
- Place of performance
- RAF Mildenhall Suffolk United Kingdom
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is seeking a concessionaire to provide hot and cold food and non-alcoholic beverages to authorized patrons at RAF Mildenhall's Galaxy Club, along with catering services for offsite locations. The successful concessionaire must operate a kitchen and restaurant capable of handling 150+ customers per meal period while providing services 24/7, 365 days a year. Key requirements include maintaining proper food temperatures, ensuring cleanliness and sanitation, complying with all labor and health safety regulations, and providing a safe workplace environment. The concessionaire must develop menus for government approval, implement a Point of Sale system, accept credit card payments, and conduct daily cash counts. The pre-solicitation notice was posted on November 25, 2025, with a due date of December 21, 2025 for submissions.
No set-aside designation has been applied to this procurement opportunity. The contract will run from October 1, 2025, through September 30, 2026, with four optional one-year extension periods available through September 30, 2030. The concessionaire will be required to pay the Non-Appropriated Fund Instrumentality (NAFI) 15% of gross sales each calendar month, with payment due by the second business day of the month accompanied by a settlement report. This revenue-sharing arrangement remains consistent throughout all contract years, including all option periods. The opportunity is classified under NAICS code 722513 (Limited-Service Restaurants), and the concessionaire will be fully responsible for all equipment, employee training, and ongoing compliance with contractual and regulatory requirements.
Notice text
The Concessionaire will provide Hot and Cold Food and Non-Alcoholic Beverages to authorized patrons at the RAF Mildenhall Galaxy Club and catering for offsite locations.
The Concessionaire will pay the NAFI 15% of GROSS sales per calendar month. Payment
owed to the NAFI will be paid by the second business day of the month to include
Concessionaire’s Settlement Report (totals sales receipt/tape) for the preceding month.
Option Year 1 (01 October 2026–30 September 2027) – 15% Gross Sales per calendar month
Option Year 2 (01 October 2027–30 September 2028) - 15% Gross Sales per calendar month
Option Year 3 (01 October 2028–30 September 2029) - 15% Gross Sales per calendar month
Option Year 4 (01 October 2029–30 September 2030) - 15% Gross Sales per calendar month
Files
| File | Type | Posted |
|---|---|---|
| Example Contract - Concessionaire Hot Cold Food and Non-Alcholic Beverages (002).pdf |
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