Comprehensive Mail Processing Services Program

The Department of Agriculture Agricultural Research Service seeks comprehensive mail processing services covering base and two one-month option periods, with quotations due September 28, 2026. This is an 8(a) sole-source procurement; the incumbent contractor, CTR Management Group LLC, is enrolled in the SBA 8(a) program and is the only source that can provide the required service continuity without operational lapse.

Place of performance includes the National Agricultural Library at 10301 Baltimore Avenue, Beltsville, Maryland, and the Administrative and Financial Management facility at the George Washington Carver Center in Beltsville, with additional service points at the Whitten Building and South Building in Washington, DC. Services are performed Monday through Friday, 8:00 AM to 4:30 PM EST, excluding federal holidays, and include incoming and outgoing mail processing, sorting of all Postal Service mail classes, metered postage application, daily pickups and deliveries across four primary locations, external mail runs connecting BARC Mailroom, Air & Space Museum, USDA Administration buildings, Library of Congress, National Library of Medicine, and Federal Buildings. The contractor must maintain daily logs for registered and special delivery mail and provide rush services upon request. Contractor employees require government-issued identification badges.

The estimated total contract value is $67,999.47 ($22,666.49 per month). Service Contract Labor Standards wage determinations apply for Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas Park, Prince William), the District of Columbia, and Maryland (Charles, Prince George's counties). The NAICS code is 541611, Administrative Management and General Management Consulting Services; PSC is R604, Support–Administrative: Mailing/Distribution. Government-furnished equipment includes an IS5000 Mailing Solution with Dynamic Scale, EMS Multi Carrier Win 10 software, HP All in One 21" Touch Screen Monitor, scale, and thermal label printer. Evaluation uses lowest price technically acceptable criteria based on technical acceptability, past performance, and price. Quotations are valid for 90 calendar days.