C04e_Attachment 4 - JA Redacted_1232SA26Q1507.pdf
PDF 217 KB Posted
- Attached to
- Comprehensive Mail Processing Services Program Federal contract opportunity
- Solicitation number
- 1232SA26Q1507
About this file
This is a Decision to Restrict Competition document issued by the United States Department of Agriculture for a simplified acquisition threshold contract.
The requisition (1177425) is for Comprehensive Mail Processing Services Program to be provided to USDA locations in the District of Columbia and Beltsville, Maryland. The requesting activity is the National Agriculture Library and Administrative and Financial Management, with the ARS Contracting Operations Branch serving as the contracting activity. The contract comprises a one-month base period and two one-month options, all in Fiscal Year 2027, with a total estimated value of $67,999.47 ($22,666.49 per month). The suggested contractor is CTR Management Group LLC (UEI: NGBLAH7NGBA9), located in Tysons, Virginia. The justification for restricting competition cites CTR's status as the incumbent contractor under contract 1232SA21C0003 (expiring 09/30/2026), which is currently enrolled in the SBA 8(a) program. Because the existing contract cannot be awarded to another vendor while under the 8(a) program restriction, and service cannot lapse during the transition to a new Ability One contract, only CTR can provide the required continuity of operations. CTR possesses location-specific expertise, trained personnel, security clearances, established routing protocols, and facility-specific knowledge that cannot be replicated on short notice. Market research indicates the new contract will be competed under Ability One as the mandatory priority source once CTR is released from the 8(a) program. The document has been certified by Jermaine Winstead (Facility Operation Specialist/EPM/COR II) and approved by Nicole McKenzie (Contracting Officer).
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Appendix B.pdf | ||
| Appendix A.pdf | ||
| C04d_Attachment 2 - Statement of Work_1232SA26Q1507.pdf | ||
| C04b_Attachment 1 - Terms and Conditions_1232SA26Q1507.pdf | ||
| C04c Attachment 3 - Wage Determination_1232SA21Q1507.pdf |
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Text version
United States Department of Agriculture Decision to Restrict Competition under the Simplified Acquisition Threshold
Identification Number:
Rev. 3/4/26
In accordance with the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR
12.102 (a), the following documents the decision to restrict competition for this acquisition.
(1) Mission Area and Contracting Activity.
Requisition Number: 1177425
Requesting Activity Agency: National Agriculture Library and Administrative and Financial Management
Contracting Activity: ARS Contracting Operations Branch, Acquisition and Property Division
(2) Estimated Value
Period Fiscal Year Total BASE 1-Month FY27 $ 22,666.49
Option 1 1-Month FY27 $ 22,666.49 Option 2 1-Month FY27 $ 22,666.49
Grand Total $67,999.47
(3) Brief Description of Supplies or Services Comprehensive Mail Processing Services Program
(1) Suggested Source
The suggested contractor is:
CTR MANAGEMENT GROUP LLC
1775 TYSONS BLVD FL 5
TYSONS VA 22102-4285
UEI: NGBLAH7NGBA9
(4) Justification for Restricting Competition and the Basis for that Decision.
A. Explain the unique qualifications/characteristics of the proposed contractor or product and why no other contractor or product/service can meet the Government's need.
CTR is the incumbent contractor for 1232SA21C0003 which expires 09/30/2026. This is currently awarded under the 8(a) program and is in review by the SBA for release from the 8(a) program to set up a new contract under ability one. This is a priority service for mailroom services for USDA locations in the District of Colombia and Beltsville, Maryland. These services are required and service cannot lapse while a new contract is being worked. Due to the 8(a) program we cannot award to another vendor prior to release from the 8(a) program.
CTR brings established, location-specific expertise to ARS mail room operations that cannot be replicated on short notice. As the incumbent contractor, CTR already maintains trained personnel, cleared staff, established routing protocols, package-handling workflows, and security-sensitive
United States Department of Agriculture Decision to Restrict Competition under the Simplified Acquisition Threshold
Identification Number:
Rev. 3/4/26 mail processing procedures at these sites. Replicating this level of operational readiness requires time-intensive onboarding, facility familiarization, and security compliance steps that a new vendor could not complete within the narrow window required for uninterrupted service. As a result, only CTR possesses the unique capability to continue providing mail room services without disruption during the bridge period, ensuring continuity of operations while the new competitive award is finalized.
B. Describe market research conducted and the results or the reason why no market research was conducted.
Market research show this can be competed under priority source Ability One as the mandatory source. Ability One will be working a new contract as soon as the current vendor (CTR) is released from the 8(a) program on 1232SA21C0003.
Certifications & Approvals
(5) Technical / Requirements Personnel Certification I certify this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.
Jermaine Winstead Facility Operation Specialist/ EPM/ COR II
(6) Contracting Officer’s Certification I certify that the data supporting the recommended use of other than full and open competition accurate and complete to the best of my knowledge and belief. I hereby approve this justification.
Nicole McKenzie Contracting Officer
| (1) Mission Area and Contracting Activity. |
| (2) Estimated Value |
| (3) Brief Description of Supplies or Services |
| (4) Justification for Restricting Competition and the Basis for that Decision. |
| (5) Technical / Requirements Personnel Certification |
| (6) Contracting Officer’s Certification |
File details come from the government source that posted it. Updated .