Coding and billing audit services - ocao IHS

UPDATED TO INCLUDE QUESTIONS/ANSWERS UP TO 12/10/2021.  

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 

The solicitation is issued as Request for Quotes (RFQ) 246-22-Q-0033.

This procurement is 100% small business set-aside under NAICS code 541611 with a standard business size of $16.5 million.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07, effective August 11 2021.  The Indian Health Services intends to make a single award for Coding and Billing Audit Services for Oklahoma City Area Indian Health Services.    

Question/clarification submittal(s) can be emailed to Edson.Yellowfish@ihs.gov.  No question/clarification submittal(s) will be taken after December 15 2021 at 4:30 PM CST. All future information concerning this acquisition, including solicitation amendments, will be distributed solely through the Beta Sam site.  Interested parties are responsible for monitoring this site to ensure you have the most up to date information about this solicitation.  No phone inquiries!

The closing date for receipt of quotes is December 22 2021.  Offers shall be submitted to the Oklahoma Area Indian Health Service, 701 Market Drive, Oklahoma City, Oklahoma 73114, no later than 4:30 p.m., on December 22, 2021.  The offer should be submitted in a sealed envelope, addressed to this office, showing the solicitation number, business name, point of contact name, and address.  Emailed quotes can be sent to the following information: Edson Yellowfish, Contract Specialist, Edson.Yellowfish@ihs.gov. 

STATEMENT OF WORK

ATTACHED

CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.farsite.hill.af.mil.

In support to the information in FAR 52.212-1 & FAR 52.212-2 (attached, A.11), prospective contractors shall provide the following:

(1) Dun and Bradstreet Number (note: Contractors must be registered in the System for Award Management (SAM) database prior to award, during performance and through final payment of any contract resulting from this solicitation.  Payments will be made using Electronic Funds Transfer (EFT).

(2) All-inclusive firm fixed-price for Coding and Billing Audit Services to include training.  Vendor shall bill quarterly after each audit.  Pricing to include Option Year pricing for years 2-5.  Entire requirement shall be able to meet Indian Health Service’s need for at least 5 years.  Vendors are free to send pricing freely or on an SF 1449 form.

(3) At a minimum, two (2) relevant past performance references for the most recently performed contracts in which similar or the same services were performed by the offeror. References shall include the agency or customer name and address, contract number (if applicable), contract period of performance, contract description of services, type and quantity of personnel provided dollar value of contract, and point of contact information (name, phone, facsimile, Internet/e-mail address).  Offerors shall be evaluated on performance under the submitted relevant past performances.  Offers who have no record of past performance shall be assigned a neutral past performance rating and shall not be penalized if they do not have a past performance record.

(4) Qualification criteria for vendor and reviewers.  It is the responsibility of the offeror to provide sufficient information/documentation demonstrating technical competence of vendor and key personnel. The Government is not responsible for locating or securing any information which is not identified in the offer. 

THE INDIAN HEALTH SERVICE WILL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO RESPOND TO THESE EVALUATION CRITERIA LISTED ABOVE.  INDIAN HEALTH SERVICES RESERVES THE RIGHT THE AWARD THIS PROCUREMENT WITHOUT DISCUSSION TO OFFERORS.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 

The solicitation is issued as Request for Quotes (RFQ) 246-22-Q-0033.

This procurement is 100% small business set-aside under NAICS code 541611 with a standard business size of $16.5 million.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07, effective August 11 2021.  The Indian Health Services intends to make a single award for Coding and Billing Audit Services for Oklahoma City Area Indian Health Services.    

Question/clarification submittal(s) can be emailed to Edson.Yellowfish@ihs.gov.  No question/clarification submittal(s) will be taken after December 15 2021 at 4:30 PM CST. All future information concerning this acquisition, including solicitation amendments, will be distributed solely through the Beta Sam site.  Interested parties are responsible for monitoring this site to ensure you have the most up to date information about this solicitation.  No phone inquiries!

The closing date for receipt of quotes is December 22 2021.  Offers shall be submitted to the Oklahoma Area Indian Health Service, 701 Market Drive, Oklahoma City, Oklahoma 73114, no later than 4:30 p.m., on December 22, 2021.  The offer should be submitted in a sealed envelope, addressed to this office, showing the solicitation number, business name, point of contact name, and address.  Emailed quotes can be sent to the following information: Edson Yellowfish, Contract Specialist, Edson.Yellowfish@ihs.gov. 

STATEMENT OF WORK

ATTACHED

CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.farsite.hill.af.mil.

In support to the information in FAR 52.212-1 & FAR 52.212-2 (attached, A.11), prospective contractors shall provide the following:

(1) Dun and Bradstreet Number (note: Contractors must be registered in the System for Award Management (SAM) database prior to award, during performance and through final payment of any contract resulting from this solicitation.  Payments will be made using Electronic Funds Transfer (EFT).

(2) All-inclusive firm fixed-price for Coding and Billing Audit Services to include training.  Vendor shall bill quarterly after each audit.  Pricing to include Option Year pricing for years 2-5.  Entire requirement shall be able to meet Indian Health Service’s need for at least 5 years.  Vendors are free to send pricing freely or on an SF 1449 form.

(3) At a minimum, two (2) relevant past performance references for the most recently performed contracts in which similar or the same services were performed by the offeror. References shall include the agency or customer name and address, contract number (if applicable), contract period of performance, contract description of services, type and quantity of personnel provided dollar value of contract, and point of contact information (name, phone, facsimile, Internet/e-mail address).  Offerors shall be evaluated on performance under the submitted relevant past performances.  Offers who have no record of past performance shall be assigned a neutral past performance rating and shall not be penalized if they do not have a past performance record.

(4) Qualification criteria for vendor and reviewers.  It is the responsibility of the offeror to provide sufficient information/documentation demonstrating technical competence of vendor and key personnel. The Government is not responsible for locating or securing any information which is not identified in the offer. 

THE INDIAN HEALTH SERVICE WILL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO RESPOND TO THESE EVALUATION CRITERIA LISTED ABOVE.  INDIAN HEALTH SERVICES RESERVES THE RIGHT THE AWARD THIS PROCUREMENT WITHOUT DISCUSSION TO OFFERORS.