246-22-Q-0033 Questions 12142021.docx

Questions to Government December 15, 2021 Solicitation # 246-22-Q-0033

Questions – Coding and Billing Audit Services, OCAO IHS - Solicitation # 246-22-Q-0033 Submitted to: Edson.Yellowfish@ihs.gov

Question: Is this sampling required to be done by auditors? Yes

Question: Is there a preferred audit tool? There is a not a preference, but the tool should identify descrepancies

Question: Will the A/R backlog begin from the date of the contract or whatever is outstanding? Whatever is outstanding

Question: Are there specific Audit Guidelines to follow that would supersede traditional coding guidelines ie….Facility specific based on contractual obligations? Traditional Coding Guidelines should be used

Question: Will the government provide the random audit pulls? No, Contractor will be given access to perform audit pulls.

Question: Will the government supply a list of those services that are listed under the shared contract At that time they will.

Question: How many per coder? At a minimum 10

Question: Since an auditor will need to be on-site each month, please confirm that we can price travel costs separately. Auditors are not required to be on site each month, audits may be performed remotely

Question: The RFQ states that Technical Capabilities and Qualifications is an evaluation factor, but doesn’t provide any further info on what is to be provided to show technical capabilities. Is a Technical response explaining the offeror’s processes for accomplishing the work described in the SOW required in the proposal? And if so what is the page limit (if any). That is accurate, no page limit.

Question: The SAM description states “Vendors are free to send pricing freely or on an SF 1449 form.” Will the Government provide a SF 1449 form? Yes.

Question: The SAM description states “Vendors are free to send pricing freely or on an SF 1449 form.” Can the Government provide specific details on how to structure our pricing? Can you please provide more guidance on exactly what to submit for pricing. No.

Question: The SAM description states “Vendors are free to send pricing freely or on an SF 1449 form.” Is the Government going to provide a template? Form

Question: The SAM description states: “(4) Qualification criteria for vendor and reviewers. It is the responsibility of the offeror to provide sufficient information/documentation demonstrating technical competence of vendor and key personnel. The Government is not responsible for locating or securing any information which is not identified in the offer.”

Is there a page limit on what is to be provided to demonstrate technical competence of vendor and key personnel? No Are resumes of key personnel who will perform the work sufficient to address this criteria? Yes

Question: Can the Government specify the number and type of resumes that should be provided with the proposal? No

Question: Are offerors required to submit a completed business associate agreement with proposals? No, will be provided to winning bid.

Question: Can the reviews be completed remotely? Yes, but bi-annual site visits are required

Question: Can the education / training be conducted remotely? Yes, two quarters can be done remotely, but two quarters are to be on site.

Question: How many reviews per qtr or per facility? Reviews will be done quarterly for each site

Question: How does the quarterly report needs to be delivered? In person bi-annually and via secure email each quarter

Question: What kind of records need to be reviewed? Medical Records and Claims records

Question: What kind of billing record needs to be reviewed? Claim, EOB, Posting Transactions

Question: Will government provide laptops for contract staff? No

Question: Will the government provide office space for contract staff, if work needs to be performed in-person? Yes

Question: Do we need to provide pricing per reviewed record? No

Question: Do we need to provide pricing separately or quarterly report? Quarterly

Question: Do we need to provide pricing education / training separately? No

Question: Do we need to provide one price for the whole bid, per period of performance? Yes, itemized by facility

Question: Who is the incumbent contractor for this contract? McManis, Monsalve & Assoc

Question: Is the incumbent contract eligible to bid on the new contract? Yes

Question: What is the period of performance for the contract? 01/01/2022-03/31/2022 with 4 option years

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