Coagulation Analyzer Preventative Maintenance
Cancelled Pre-Solicitation Posted
- Solicitation number
- HT941025N0073
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- PSC
- Not on record
- Place of performance
- Tokyo Tokyo Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division-West is seeking a firm fixed-price contract for preventative maintenance services on coagulation analyzers at the U.S. Medical Military Treatment Facility (MTF) Yokota, Japan. This is a Notice of Intent to Sole Source award under FAR 13.106-1(b)(1)(i), indicating that market research has determined only one source is reasonably available to provide these specialized services. The contractor must provide on-site preventative maintenance services in accordance with manufacturer instructions, including labor, travel time, mileage, and all related expenses necessary to calibrate the equipment. Service personnel must be able to demonstrate training and experience in repairing and maintaining the required coagulation analyzer equipment. The deadline for interested sources to submit a capability statement (not to exceed four pages) is April 14, 2025, at 10:00 AM PDT, to be sent to Marcela Cervantes. No formal evaluation criteria or competitive selection process will be applied, as this is a sole-source procurement announcement rather than a competitive solicitation.
This procurement carries no set-aside designation and identifies Instrumentation Laboratory Japan Co., LTD. as the intended sole-source contractor based on exclusive licensing agreements and their status as the only authorized service provider for the specific Instrumentation Laboratory ACL TOP 350 CTS coagulation analyzer currently in use. The previous contractor, Mitsubishi Chemical Medience Incorporated, lost authorization to obtain repair parts in 2014, establishing Instrumentation Laboratory Japan as the sole qualified source. The contract period of performance runs from May 1, 2025, through April 30, 2030, consisting of a base year plus four option years, with services including two semi-annual preventive maintenance visits and on-call remedial maintenance support. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a business size standard of $34,000,000, and the PSC is J065 (Maintenance, Repair, and Rebuilding of Medical Equipment). While specific award values are not disclosed in the pre-solicitation notice, the multi-year scope of services suggests a substantial contract value over the five-year performance period.
Notice text
Notice of Intent to Sole Source
HT941025N0073
THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division-West (HCD-W), San Diego, intends to negotiate and award a firm fixed price contract for preventative maintenance for coagulation analyzer in accordance with Federal Acquisition Regulation FAR 13.106-1(b)(1)(i), only one source.
Contractor Information:
Instrumentation Laboratory Japan Co., LTD.
1-3-30, MITA
Minato-Ku, Tokyo
108-0073, Japan
The North American Industry Classification System (NAICS) code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34,000,000. The Product Service Code (PSC) is J065 – Maintenance, Repair, and Rebuilding of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.
The objective of this sole source award is to perform the periodical preventative maintenance in accordance with the manufacturer’s instructions. The services shall be performed on site for coagulation analyzers. The contractor shall provide documentation that the service personnel have received training and experience in repairing and/or maintaining the required equipment. Service to include labor, travel time, mileage and all other related expenses necessary to calibrate the equipment. The anticipated period of performance is for a base year and four (4) option years (01 May 2025 – 30 Apr 2030).
Based on market research, Instrumentation Laboratory Japan Co., LTD.
is the only source that can perform these services for U.S. Medical Military Treatment Facility (MTF) Yokota, Japan.
This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services at the above location. Capability statements shall not exceed four (8.5 x 11 inch) pages using a font size no smaller than 12-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order under the authority of FAR 13.
If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Marcela Cervantes at marcela.cervantes.civ@health.mil. The closing date for challenges is no later than 10:00 PDT, 14 Apr 2025.
NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.
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