Cleaning of water storage tanks
Closed Solicitation Posted
- Solicitation number
- PR15741537
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23822 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- pretoria Gauteng 0001 South Africa
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in Pretoria is requesting quotes for the cleaning of residential water storage tanks and replacement of filtration system filters at the Embassy facility in South Africa. The procurement requires contractors to possess proficiency and adequate financial means to execute the work, which encompasses interior and exterior tank cleaning using pressure washers and approved chemicals, replacement of three-stage filtration system filters, system bleeding to remove airlocks, and assessment of pressure pumps with replacement of faulty units as needed. All contractors must be registered in the System for Award Management (SAM) and submit their SAM unique ID with their quote, comply with National Defense Authorization Act (NDAA) Section 889 requirements regarding telecommunications equipment, submit a comprehensive site-specific safety plan addressing hazards and personal protective equipment, and provide Material Safety Data Sheets for all cleaning chemicals to the Post Occupational Safety & Health Officer prior to commencing work. The solicitation does not specify formal evaluation criteria; however, contractors must demonstrate compliance with federal contracting requirements, South African occupational health and safety regulations, and Embassy standards for potable water safety. The deadline for quote submission is February 9, 2026, with no stated deadline for submission of questions.
This is an unrestricted procurement with no set-aside designation, and no incumbent contractor is identified in the solicitation. The estimated contract value is $1,250 per service, covering materials, labor, and transportation, though the actual award amount will depend on the number of properties requiring service and the contractor's pricing. The work applies to residential properties equipped with one of three tank configurations: two 2500-liter tanks, one 5000-liter tank, or one 2500-liter tank. The place of performance is Pretoria Central, Pretoria, 0001, South Africa, and payment will be made via electronic funds transfer within 30 calendar days after delivery of services and receipt of invoice. The contractor must operate under a fixed-price contract structure with no provision for price fluctuations or exchange rate variations, and all work must be performed with a designated government official present for oversight and inspection.
Notice text
REQUEST FOR QUOTE – CLEANING OF WATER STORAGE TANKS PR15741537
The U.S. Government requests companies with the proficiency and financial means to bid on the CLEANING OF WATER STORAGE TANKS AND FILTRATION
Scope of work includes:
This SOW includes but not limited to cleaning residential water storage tanks and replacing filters on the three-stage filtration system. The work applies to residential properties equipped with one of the following configurations:
Two (2) × 2500L water tanks, or
One (1) × 5000L water tank, or
One (1) × 2500L water tank
A full scope of work is attached.
Due date for quotes is 02/09/2026
All tenders must be accompanied by a SAM registration unique ID www.sam.gov
All interested parties must sent via email to: pretoria_quotations@state.gov & kriekjx@state.gov with reference PR15741537.
U.S Government Payment terms:
Note that NO DEPOSIT payments will be authorized.
The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
Available Payment methods:
EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The attached FAR and DOSAR clauses attached form part of this contract.
- All parties must be registered in System for award management. www.sam.gov. Instructions are attached.
- Please provide your Unique ID once you are registered in SAM.
- Please complete the attached NDAA form and return with the tender.
U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)
The US Government’s Federal Acquisition Regulation (FAR) has been updated with new clauses and provisions, per the National Defense Authorization Act (NDAA) Section 889(a)(1)(B), that impact the U.S. Government entering new or extending current contracts, purchase orders, task/delivery orders, purchase card orders, petty cash purchases, Blanket Purchase Agreement or any other acquisition method. These newly introduced FAR clauses will have impact on any acquisition made by the U.S. Government no matter the acquisition value.
We kindly request you to read FAR clause 52.204-25 (PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) carefully and complete the following FAR Provision 52.204-24 (REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) and 52.204-26 (COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)) on the enclosed form.
Additional information about covered telecommunication equipment or services you may find in FAR subpart 4.21 on the following internet site: https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id19899A00RSK
There are several terms and phrases in Section 889 with which you must be familiar. These are described in 52.204.25(a).
Exclusions are described in clause 52.204.25(c). Complete page 1 and tick the applicable boxes on pages 2 and 4.
Files
| File | Type | Posted |
|---|---|---|
| NDAA_Certificate_for vendor compliance.pdf | ||
| SOW_WATER TANKS.pdf |
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