Cleaning of HVAC/air ducts

CLEANING OF HVAC/AIR DUCTS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The Solicitation No. is 140A0325Q0003 and is a request for quotes.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07 Effective SEPTEMBER 30, 2024.

AWARD TYPE The Government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

SET A-SIDE This procurement is being set aside 100% for Indian Economic Enterprises (IEE) in accordance with the Buy Indian Act Regulations. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8). Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not Indian economic enterprises will not be considered and will be rejected. When submitting a quote in response to this solicitation, the offeror shall include a signed and completed copy of the IEE Representation Form attached to this solicitation. Failure to submit a complete and signed form may result in the offeror being disqualified from the competition and ineligible for contract award.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE NAICS Code: 561790, Other Services to Building and Dwellings, With a size standard of $9m.

PERIOD OF PERFORMANCE - Contractor is expected to start work and complete all services within 15 days of award. Contractor must notify the point of contact in the award document to confirm start date. All work to be done between Monday through Friday between the hours of 8:00 am and 4:30 pm and closed on Federal Holidays and weekends. Point of Contact is Melinda Warner, phone 785-486-2161.

DESCRIPTION/SPECIFICATIONS Statemen of Work is included as Attachment #1. A map of the building is included as Attachment #2.

CONTACT INFORMATION: Jocelyn Little Chief, Contracting Officer; phone (580) 450-5740. Email: jocelyn.littlechief@bia.gov.

INSTRUCTIONS, CONITIONS AND NOTICES TO OFFERORS: Quotes can be submitted via mail or email. All quotes are due January 10, 2025, 2:00pm Central Standard Time and should include the following:
1. SF-1449
2. Summary of proposed work
3. IEE Representation Form, Attachment #3

All contractors submitting quotes must be registered in the SAM at www.sam.gov at the time quotes are due. To register or learn more about SAM, go to http://www.sam.gov.

FAR CLAUSES The following FAR Clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors.

DIAR CLAUSES
1452.204-70 Release of Claims (JUL 1996)
1452.228-70 Liability Insurance (JUL 1996)
1452.280-2 Notice of Indian Economic Enterprise Set-Aside. (FEB 2021)
1452.280-4, Indian Economic Enterprise Representation.

EVALUATION

Evaluation - Commercial Products and Commercial Services. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made using a Lowest Price Technically Acceptable (LTPA) approach; the Government will award to the lowest priced offeror that is determined to meet or exceed the specifications and provides the best delivery and setup time.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

The Federal Acquisition Regulation clauses and provisions are available on the internet at: http://www.acqusition.gov or may be requested from the Contracting Officer.