Cimarron RD- HVAC Package Unit Replace and Install

The Department of Agriculture Forest Service R2-Rocky Mountain Region seeks replacement and installation of a failed 3-ton HVAC combination heat/cool packaged unit at the Cimarron Ranger District Office in Elkhart, Kansas, with quotations due July 24, 2026. This is a Total Small Business Set-Aside; only small business concerns may bid.

Place of performance is Elkhart, Kansas. The required equipment is a 3-ton unit with 90,000 BTU heat element, single-phase 208/230V power, 1,200 CFM cooling capacity, minimum 13.4 SEER2 cooling efficiency, and 80% AFUE heating efficiency. The unit must use low-GWP refrigerants (R-32 or R-454B/A2L alternatives) compliant with EPA Technology Transitions rules. Period of performance is 30 calendar days from notice to proceed through November 20, 2026, with work restricted to daylight hours excluding weekends and federal holidays. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19.0 million. The PSC code is J041, Maintenance/Repair/Rebuild of Refrigeration, Air Conditioning, and Air Circulating Equipment.

This is a firm-fixed-price commercial items procurement under FAR Part 12. Evaluation uses lowest price technically acceptable methodology: only the lowest-priced offer receives technical evaluation; if unacceptable, evaluation proceeds to the next lowest-priced offer. All quotations must include detailed product literature demonstrating specification compliance, an experience questionnaire documenting HVAC qualifications and licenses, a Certificate of Conformance per FAR 52.246-15, and traceability documentation to the original equipment manufacturer. Questions are due July 21, 2026, at 12:00 PM Mountain Time to Curtis R. Landreth at curtis.r.landreth@usda.gov.