Chinle Hospital preventive maintenance agreement (PMA) for Radiology Shimadzu RadSpeed Radiographic X-Ray system equipment

The Indian Health Service Chinle Comprehensive Health Care Facility is soliciting quotes for a preventive maintenance agreement and repair services for Radiology Shimadzu RadSpeed Radiographic X-Ray system equipment. The services include performing annual preventive maintenance on two Shimadzu X-Ray Units and one digital portable unit located in Rooms 2 and 3 of the Radiology Department, with specific requirements for 24/7 emergency coverage, telephone response within one hour, and on-site response within six hours. The contractor must maintain all equipment to factory specifications and perform maintenance that meets or exceeds manufacturer recommendations. This is a commercial item solicitation prepared under FAR subpart 12.6, with quotes being requested directly without a separate written solicitation being issued. The solicitation was posted on June 30, 2025, with quotes due by July 13, 2025 at 1700 MD time.

This opportunity is designated as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34.0 million. No incumbent contractors or specific award values are mentioned in the solicitation documents. The contract period runs from January 1, 2025 through December 31, 2025, with payments to be made monthly in advance and a 2% late charge per month applied to overdue invoices. The services will be performed at the Chinle Comprehensive Health Care Facility located in Chinle, Arizona 86503, specifically targeting the maintenance of Shimadzu and Canon equipment with detailed serial numbers provided in the technical specifications. The facility is situated off US Highway 191 and Hospital Drive in the Navajo Nation territory.