Chiller Plant Preventive Maintenance (SDVOSB Set-Aside) Bid Closes 1pm EST on Dec 18, 2024

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) to provide comprehensive chiller plant preventive maintenance services for the Charleston VA Medical Center. The solicitation (RFQ #36C24725Q0129) requires a contractor to perform quarterly preventive maintenance inspections and one comprehensive annual maintenance for the facility's chiller plant equipment, including three 1000-ton water-cooled Trane chillers, cooling towers, pumps, and associated systems. Contractors must provide 24/7 emergency response within 2 hours and be registered in SAM.gov with active SDVOSB certification. The evaluation will be conducted on a Lowest Price Technically Acceptable basis, with quotes due by December 18, 2024 at 1:00 PM EST. Potential bidders must attend one of two mandatory site visits on December 10 or December 12, 2024, and submit any questions to the Contracting Officer by December 10, 2024.

The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 238220 with a size standard of $19 million. The contract will have a base period from April 1, 2025 to March 31, 2026, with four additional option years available. Performance will take place at 109 Bee St, Charleston, South Carolina 29401, covering the Ralph H. Johnson VA Medical Center. The solicitation requires the contractor to take full responsibility for equipment maintenance, develop a maintenance service plan for Contracting Officer approval, and handle refrigerant management with proper licensing and documentation. While specific budget details are not disclosed, the contract encompasses comprehensive maintenance services including corrective repairs, emergency response, and full system management for the medical center's critical chiller infrastructure.