Chiller Maintenance Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 has issued a Sources Sought Notice for comprehensive chiller maintenance services across three California locations: Palo Alto, Menlo Park, and Livermore. The procurement seeks contractors to provide preventative maintenance, repairs, and emergency services for 67 chiller units, including annual and semi-annual inspections, tube and coil cleaning, refrigerant system checks, and electrical system testing. Contractors must demonstrate at least five years of experience maintaining HVAC chiller equipment in healthcare, industrial, research, educational, and commercial facilities, with specific qualifications to service YORK, TRANE, DAIKIN, AIRSTACK CARRIER, and McQuay products. The evaluation will focus on contractor capability statements that address socioeconomic status, company details, relevant experience, and subcontracting plans. Interested contractors must submit their capability statements by July 12, 2025, at 10:00 AM PST, and must be registered in the System for Award Management (SAM).

This procurement does not utilize any set-aside designation and is classified under NAICS Code 238220 with a small business size standard of $19 million. The contract covers a five-year service period across multiple line items, with chiller units distributed as follows: 28 units in Palo Alto, 6 units in Menlo Park, and 8 units in Livermore. The Performance Work Statement requires emergency response within 4 hours for critical cooling loss in inpatient buildings and includes provisions for unscheduled maintenance with fixed allocated funding. Contractors must provide one-year labor warranties and maintain detailed service reports with photo documentation. The government emphasizes this is a preliminary market research effort and does not guarantee a solicitation or contract award, with procurement strategy remaining at the government's discretion. All contractor technicians must undergo background checks and obtain VAPAHCS identification badges to comply with VA facility access requirements.