J048--Clinical Lab Bypass Loop System Install

Sources Sought

Purpose

The Department of Veterans Affairs, Network Contracting Office (NCO) 6 is seeking qualified contractors capable of installing a chilled-water bypass loop system serving the third-floor laboratory space. This Sources Sought notice is issued for market research and acquisition planning purposes only. It is not a solicitation, request for proposal, invitation for bid, or promise to award a contract.

The VA is seeking responses from qualified small and other-than-small businesses, including firms capable of performing the work.

Background

The Central VA Healthcare System is requesting a new chiller to be installed on the roof of the third-floor laboratory. However, a chilled-water bypass loop system was not installed as part of the original work. Because the system lacks the required bypass loop, the chiller shuts down after operating for a period of time or upon reaching a predetermined operating condition. These shutdowns result in inadequate cooling and elevated temperatures within the laboratory space.

The VA requires the installation of a bypass loop system and integration with the existing chiller, air-handling equipment, and Johnson Controls, Inc. (JCI) building automation/control system.

Requested Information

Interested firms are invited to submit a capability statement addressing the following:

Company name, address, point of contact, telephone number, and email address.

Unique Entity ID and CAGE code, if available.

Business size and socioeconomic status, including any applicable:

Small business status

Service-Disabled Veteran-Owned Small Business status

Veteran-Owned Small Business Status

8(a) status

Woman-Owned Small Business status

HUBZone status

Confirmation of the firm s ability to perform the work as a prime contractor.

Relevant experience installing chilled-water bypass loops, chiller piping systems, HVAC controls, or comparable systems.

Experience integrating HVAC equipment with Johnson Controls or similar building automation systems.

At least two relevant projects completed within the past five years, including:

Customer name

Contract or project value

Location

Dates of performance

Description of work performed

Point of contact and telephone number or email address

Identification of proposed subcontractors and the work they would perform.

Applicable licenses, certifications, bonding capacity, and safety qualifications.

Any concerns, assumptions, or recommendations regarding the anticipated scope.

Indication of whether the firm believes the requirement can be set aside for a particular small-business category.

Contracting Specialist: Cedric Frasier

Email: cedric.frasier@va.gov

Response Due Date: November 2, 2026 @ 4PM ET.

The subject line should read:

Sources Sought Response Third-Floor Laboratory Chilled-Water Bypass Loop 36C24627Q0088

Important Notice

This notice is for market research and acquisition planning only. The Government will not pay for information submitted in response to this notice, nor will it reimburse respondents for any costs associated with preparing or submitting a response. A response to this notice does not constitute an offer and will not be considered a proposal or quotation.

The Government is not obligated to issue a solicitation, award a contract, or reimburse respondents for any costs. Respondents will not be notified individually of the results of the market research. Information submitted may be used to determine the appropriate acquisition strategy and solicitation requirements.