Centrifugal Chiller Request for Quotation

The Naval Facilities Engineering Command (NAVFAC) is seeking a small business contractor to perform preventive maintenance services for nine centrifugal chillers located in Buildings 1520 and 1700 at NSF Dahlgren in Virginia. The contract requires comprehensive maintenance including visual inspections, leak checks, mechanical and tube cleaning, refrigerant level verification, oil sampling, and electrical system checks. Contractors must provide original equipment manufacturer (OEM) software, complete all programming and reprogramming, and submit detailed reports identifying equipment deficiencies after each maintenance service. The solicitation (N4008025Q9599) requires interested firms to attend a mandatory site visit on March 28, 2025, at 9:00 AM, with requests for information due by April 3, 2025, and final quotes due by 2:00 PM on April 23, 2025. Prospective bidders must have an EM 385 Compliant Safety Program and USACE Quality Control Program to be considered eligible.

The contract is a total small business set-aside, specifically restricted to small businesses served by the Washington DC, Richmond VA, or Baltimore MD Small Business Administration District Offices. The maintenance is scheduled to be performed in November/December 2025, targeting primarily Trane and York model chillers. The NAICS code for this procurement is 561990 (All Other Support Services), with a total small business set-aside value of 19 million dollars. The place of performance is Dahlgren, VA 22448, and the government will provide technician support and chiller switching during the maintenance period. Contractors will be responsible for providing necessary refrigerants and completing all required maintenance activities with minimal disruption to base operations. The contract is anticipated to be a one-year firm fixed-price agreement with potential for future renewals or extensions.