Ceiling Mounted Exam Lights

The Department of Veterans Affairs Veterans Integrated Service Network 4 is seeking qualified sources for ceiling-mounted exam lights to replace 18 existing Chromophare D300 units in the Emergency Department at Philadelphia VA Medical Center. This Sources Sought Notice solicits information from potential contractors regarding their capabilities to provide and install new ceiling-mounted exam lights that meet specific technical requirements, including units weighing no more than 9 kg, featuring a minimum of 5 intensity levels with maximum 10 LED bulbs, achieving minimum light intensity of 80 klux at 1 meter distance, and providing 36-inch minimum vertical adjustment. The scope of work encompasses de-installation of current equipment, structural verification, complete installation with electrical coordination, and compliance with VHA safety directives and health care accreditation standards. Interested parties must submit comprehensive responses addressing company information, size status, DUNS and CAGE codes, manufacturing and distribution capabilities, pricing information, and answers to 14 specific capability questions. The response deadline is February 10, 2026, at 1:00 PM Eastern Time, with submissions required via email to mcdaniel.brayboy@va.gov.

This is a non-set-aside procurement with no current incumbent identified in the notice. Respondents must include all labor, structural, steel, and electrical components necessary for safe operation, with cable pulling performed by certified technicians only, and provide a project manager for project kickoff and facility coordination. A one-year minimum warranty covering all parts and associated fees is required, with optional extended coverage available. While specific award values or budget ranges are not disclosed in this Sources Sought Notice, the procurement involves replacement of equipment at a single VA medical center facility in Philadelphia. Importantly, this notice is issued for market research purposes only and does not constitute a formal solicitation announcement; no evaluation letters or contract awards will result from responses to this notice, and interested parties must respond to any future formal solicitation to be considered for contract award.