Catering services
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19SA7026Q0006
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72111 Hotels (except Casino Hotels) and Motels
- PSC
- 8970 Composite Food Packages
- Place of performance
- Saudi Arabia
- Points of contact
-
- Riyadh Contracting riyadhcontracting@state.gov +966118354000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking catering services for the Embassy of the United States in Riyadh, Saudi Arabia through a Request for Quotations (RFQ). The contractor will provide catering services for various embassy events, including receptions and awards ceremonies, with guest counts typically ranging from 20 to 75 persons. Key requirements include SAM registration prior to proposal submission, establishment of a business presence in Saudi Arabia or plans to establish an office within 30 days of award, provision of a Project Manager fluent in English, client references with contact information, and a comprehensive strategic plan addressing work elements, equipment and supplies, quality assurance procedures, and insurance requirements. Award will be made to the lowest-priced acceptable and responsible offeror based on initial quotations without discussions, unless the government determines that discussions are necessary within the competitive range. Quotations must be submitted electronically to RiyadhContracting@state.gov by March 25, 2026, at 5:00 PM Riyadh time in MS-Word or Adobe PDF format not exceeding 30MB.
This solicitation does not utilize any set-aside designations. The contract structure includes a one-year base period with one optional one-year extension for a maximum two-year duration. Pricing is based on a tiered set menu structure with per-person costs across three service levels (0-30 servings, 31-50 servings, and 51-75 servings), covering salads, appetizers, breads, buffet items, desserts, cheese stations, and beverages, with Value Added Tax at 15 percent applied as a separate line item. Events will primarily occur at the Embassy's Diplomatic Quarter location but may extend to other U.S. Government facilities throughout Riyadh. No specific budget range or incumbent contractor information is provided in the solicitation notice.
Notice text
Enclosed is a Request for Quotations (RFQ) for Catering for the Embassy of the United States of America. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due on or before closing of business Wednesday, March 25, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to RiyadhContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section I, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3
- Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Direct any questions regarding this solicitation by email to: RiyadhContracting@state.gov Questions should be submitted on or before close-of-business (17:00 hours), Tuesday, March 3, 2026.
Files
| File | Type | Posted |
|---|---|---|
| 19SA7026Q0006.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Solicitation Cancellation of Catering Services | Special Notice | |
| This notice | Solicitation | |
| Catering services | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Amendment 001 - RFQ Number: 19KU2027Q0002- Providing Cooking Services at the Marine Security Guard Residence (MSGR) | Department of State | No set-aside | |
| Third Party Liability (TPL) Insurance for All Embassy Vehicles (OFV) | Department of State | No set-aside |
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