19SA7026Q0006.pdf

This is a Request for Quotations (RFQ) for catering services at the U.S. Embassy in Riyadh, Saudi Arabia. The Embassy seeks a firm fixed-price contractor to provide catering for various events including receptions and awards ceremonies with guest counts typically ranging from 20-75 persons for set menu events and up to 75 persons for buffet or cocktail/canapé style parties. Events will primarily occur at the Embassy's Diplomatic Quarter location but may extend to other U.S. Government facilities and locations throughout Riyadh. The base contract period is one year with one optional one-year extension, for a maximum two-year total duration. Quotations are due by March 25, 2026, at 1700 hours Riyadh time, submitted electronically to RiyadhContracting@state.gov in MS-Word or Adobe PDF format not exceeding 30MB. The contractor must submit the completed SF-1449 form, pricing from Section 1 (Block 23), Section 5 representations and certifications, and additional information required in Section 3, along with proof of SAM registration.

The pricing structure includes a set menu with pricing per person across three service level tiers (0-30 servings, 31-50 servings, 51-75 servings) covering salad station, appetizers, bread display, buffet items, desserts, cheese station, and beverages for both the base year and first option year. Value Added Tax (VAT) at 15 percent applies as a separate line item. The contractor must be registered in the System for Award Management (SAM) prior to submission and provide evidence of an established business in Saudi Arabia or plans to establish an office within 30 days of contract award. A Project Manager fluent in English, prior relevant client references with contact information, proof of necessary personnel and equipment resources, and a strategic plan addressing work elements, equipment/supplies identification, quality assurance procedures, and insurance requirements are required. Award will be made to the lowest priced, acceptable, responsible offeror based on initial quotations without discussions unless deemed necessary within the competitive range.