Catering Service

The Department of State seeks catering services for a U.S. Independence Day reception at Villa Richardson, the U.S. Ambassador's Residence to the Holy See in Rome, Italy on June 26, 2026, with quotations due May 14, 2026 at 12:00 noon local time and a pre-quotation site visit scheduled for April 16, 2026.

Place of performance is Rome, Italy (00187). The event will accommodate approximately 900 guests from 19:30 to 22:30 and requires a reception-style menu including hamburgers, hot dogs, bratwurst sandwiches, french fries, corn dogs, coleslaw, potato salad, fruit skewers, brownies, cupcakes, and two decorated cakes. The contractor must provide all food preparation, cooking on three grill stations and one gas fryer station, transportation and delivery with setup by 16:00 on June 25 and removal between 10:00 and 14:00 on June 27, mobile cold rooms and temporary refrigeration, three buffet stations and three bar stations, 22 round tables with 4 chairs each plus standing and service tables with white linens, 88 wicker chairs, 16 umbrellas with lights, and staffing of approximately 35 waiters, 6 bartenders, and qualified chefs. All personnel require security clearance through submission of security questionnaires and background documentation within 15 calendar days of award, and must wear professional uniforms. The contractor assumes full liability for personal injury and property damage, with zero tolerance for intoxicants and narcotics among staff.

Award will be made to the lowest-priced technically acceptable offer on a firm fixed-price purchase order basis. Pricing must be submitted in euros with no VAT reimbursement. Quotations must be submitted electronically to RomeGSO-Offers@state.gov as MS Office, PDF, or ZIP files not exceeding 25MB. Full SAM.gov registration is mandatory prior to submission. Offerors must provide evidence of established catering business status, five years of past performance references with client contact information, curriculum vitae of key personnel, equipment and supply lists, Italian Central Credit Register reports, valid civil liability insurance, required local licenses including HACCP certification, Italian Company Registration documentation, and facility brochures. The NAICS code is 72232, Caterers; PSC is G003, Social-Recreational.