Catered Meals for the Montana Army National Guard Warrior Wellness Program
Closed Solicitation Posted
- Solicitation number
- W9124V25QA013
- Agency
-
Montana National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Fort Harrison, Montana 59636, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Montana Army National Guard is seeking catered meals for its Warrior Wellness Program through solicitation W9124V25QA013, requiring high-quality, nutritionally balanced meals to be prepared off-site and delivered to a designated dining hall at Fort Harrison, Montana. The contract period runs from August 15-29, 2025, with meals served buffet-style and emphasizing lean proteins, minimally processed ingredients, and accommodations for dietary restrictions. Contractors must comply with FDA Food Code guidelines and use only USA-sourced food from approved vendors, while also submitting a required 14-day sample menu with their proposals. The government will award a firm-fixed price contract based on best value evaluation considering technical merit, past performance, and price reasonableness. Critical dates include the question submission deadline of July 12, 2025 at 10:00 PM MDT, an optional pre-award facility tour on July 10, 2025, and the quote submission deadline of July 17, 2025 at 10:00 AM MDT via email to michael.davies5.civ@army.mil.
This opportunity is designated as a total small business set-aside under NAICS code 722320 for caterers, with no incumbent contractors identified in the solicitation documents. Amendment 1 increased the daily participant count from 46 to 60, resulting in total meal requirements of 840 breakfast meals, 780 lunch meals, and 840 dinner meals over the two-week training period. The solicitation does not specify award values or budget ranges, leaving contractors to determine competitive pricing for the approximately 2,460 total meals required. Performance will occur at Fort Harrison, Montana, where the contractor must handle all aspects of meal preparation, delivery, serving, and equipment cleaning. Quotes must be submitted in Excel format, and offerors are responsible for ensuring their submissions are received by the contracting officer.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 1
The combined Synopsys-Solicitation is being amended to add additional headcount to the requirement. The projected number of participants for this requirement has increased from 46 daily to 60 daily. Please ensure your quote reflects this increase. A revised copy of the solicitation is attached. All changes are in Section 7.
Section 7.3 Meal Breakdown has been increased to reflect the headcount change. New numbers are as follows:
Breakfast Meals Total: 840
Lunch Meals Total: 780
Dinner Meals Total: 840
End of Amendment 1
*************
1. The Montana Army Nation Guard (MTARNG) has a requirement for catered meals in Fort Harrison, Montana. The period of performance for this requirement is 15 August 2025 through 29 August 2025. Meals shall be prepared at the vendor’s location and delivered to a desiganated dining hall on Fort Harrison. Meals shall be prepared and delivered per the specifications in the attached Request for Quote (RFQ).
2. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format outlined in FAR Subpart 12.6 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
3. Solicitation number W9124V25QA013 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those which will govern this acquisition.
4. All questions shall be submitted in writing. Questions may be emailed to michael.davies5.civ@army.mil. Questions shall be submitted no later than 1000 p.m. MDT, 12 Jul 2025.
5. A pre-award tour of this facility will be given on 10 July 2025 at 1000 MDT, to all interested offerors. If no responses are received, the tour will be canceled. Reply to the POC for this solicitation by 7 July 2025 at 1000 MDT.
6. Closing date for this solicitation is 17 July 2025. All quotes must be received by 10:00 a.m. Mountain Daylight Time on 17 July 2025. Quotes will be accepted by email only. Quotes shall be emailed to michael.davies5.civ@amy.mil. It is the offerors’ responsibility to ensure your quote has been received. Offerors may submit quotes on a company generated document. However, it is requested that your pricing be entered in Excel format.
7. Offerors are reminded that they are required to submit a 14 day sample menu in order for their offer to be considered.
Update #1 ·
1. The Montana Army Nation Guard (MTARNG) has a requirement for catered meals in Fort Harrison, Montana. The period of performance for this requirement is 15 August 2025 through 29 August 2025. Meals shall be prepared at the vendor’s location and delivered to a desiganated dining hall on Fort Harrison. Meals shall be prepared and delivered per the specifications in the attached Request for Quote (RFQ).
2. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format outlined in FAR Subpart 12.6 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
3. Solicitation number W9124V25QA013 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those which will govern this acquisition.
4. All questions shall be submitted in writing. Questions may be emailed to michael.davies5.civ@army.mil. Questions shall be submitted no later than 1000 p.m. MDT, 12 Jul 2025.
5. A pre-award tour of this facility will be given on 10 July 2025 at 1000 MDT, to all interested offerors. If no responses are received, the tour will be canceled. Reply to the POC for this solicitation by 7 July 2025 at 1000 MDT.
6. Closing date for this solicitation is 17 July 2025. All quotes must be received by 10:00 a.m. Mountain Daylight Time on 17 July 2025. Quotes will be accepted by email only. Quotes shall be emailed to michael.davies5.civ@amy.mil. It is the offerors’ responsibility to ensure your quote has been received. Offerors may submit quotes on a company generated document. However, it is requested that your pricing be entered in Excel format.
7. Offerors are reminded that they are required to submit a 14 day sample menu in order for their offer to be considered.
Files
| File | Type | Posted |
|---|---|---|
| WW AUG 25 RFQ Amendment 1.pdf | ||
| WW Meal Count Template.xlsx | XLSX spreadsheet | |
| WW AUG 25 RFQ Final.pdf | ||
| Provisions and Clauses Final1.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Catered Meals for the Montana Army National Guard | Pre-Solicitation |
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