Catered Meal Drop Off at Camp Smith 5JUN25-7JUN25(Breakfast/Dinner, Individually Packaged)
Closed Solicitation Posted
- Solicitation number
- W912PQ25QA023
- Agency
-
New York National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311991 Perishable Prepared Food Manufacturing
- PSC
- 8905 Meat, Poultry, And Fish
- Place of performance
- Cortlandt Manor, New York 10567, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The New York Army National Guard is seeking catered meals for a training event at Camp Smith from 5-7 June 2025, soliciting individually packaged breakfast and dinner meals through a Request for Quote (RFQ) numbered W912PQ-25-Q-A023. The procurement requires a vendor to provide 434 breakfast meals and 816 dinner meals, including specific Halal meal options, with all meals prepared and delivered according to strict Army Food Program and ServSafe sanitation standards. Quotes are due by 27 May 2025 at 8:00 a.m. and must be submitted electronically via email to dolan.p.brammer2.civ@army.mil, with vendors required to quote on all meal items and be registered in the System for Award Management (SAM). The contract will be awarded to the lowest responsible offeror who can meet all RFQ requirements, with meals to be delivered to Building 505 at Camp Smith in Cortlandt Manor, NY. Key evaluation criteria include compliance with the attached 21-day menu, ability to maintain proper food temperatures, and provision of all necessary containers, utensils, and condiments.
The solicitation is designated as a total small business set-aside, targeting vendors within a 60-mile radius of the delivery location who can prepare and package meals meeting military nutritional specifications. The place of performance is Cortlandt Manor, NY 10567, with meals to be distributed by unit personnel to the 0069 IN BN 01 HHC Infantry Battalion. While specific award value is not explicitly stated, the procurement covers three days of meals for 434-816 personnel, depending on the meal type. Contractors must include SAM.gov representations and certifications, provide 52.204-26 documentation, and ensure compliance with all government access control and vehicle documentation requirements. The contract will use a firm fixed-price arrangement, with the government reserving the right to adjust meal quantities as needed during the service period.
Notice text
This solicitation is issued as a Request for Quote (RFQ) from the USP&FO for New York, Purchasing and
Contracting Division, Latham, New York. Place of Performance will be BLDG 505, Camp Smith
Cortland Manor, NY 10567. The solicitation number is W912PQ–25-Q–A023.
The New York Army National Guard is requesting quotes for individually packaged meals per the attached RFQ.
52.204-26 MUST be included with the quote, if not in sam.gov registration.
Award will be made to the lowest responsible offer that can meet all aspects of the RFQ and is registered as a small business in www.sam.gov. Vendors must provide a quote for ALL items required. Partial quotes will not be considered. Quotes are due 27MAY25 8:a.m. via email to dolan.p.brammer2.civ@army.mil.
Please review that attached Feeder Schedule for a breakdown of the required Meals and ensure all quoted meals are incompliance with the provided menu. *(HALAL Meals Included)*
4 Attachments; Solicitation, Statement Of Work (SOW), Feeder Schedule, and Menu
In order to be eligible for award, the successful offeror's System for Award Management (SAM)
(https://www.sam.gov) registration must be active and includes representations and certifications.
The solicitation and all amendments are on www.Sam.Gov Contracting Opportunities.
CAUTION: This solicitation will be issued electronically as will any amendments thereto. Because of this, the Government is under no obligation and is in fact unable to maintain a bidder's mailing list. It is therefore incumbent upon any interested parties to periodically access the above Internet address in order to obtain any amendments that may be issued. Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same. All questions on this posting and quotes must be submitted electronically via e-mail to dolan.p.brammer2.civ@army.mil.
Files
| File | Type | Posted |
|---|---|---|
| NYARNG Catering 21 Day Menu_Updated 2 MAY 2023.pdf | ||
| 1-69th SOW for Catering Jun CSTS 2025.docx | DOCX document | |
| Solicitation - W912PQ25QA023.pdf | ||
| Feeding Schedule.xlsx | XLSX spreadsheet |
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