CAS Education Heat Pump
Closed Solicitation Posted
- Solicitation number
- 12441926Q0047
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Ozark, Arkansas 72949, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service seeks replacement of an existing 7.5-ton air-cooled split heat pump system at the Cass Job Corps Civilian Conservation Center in Ozark, Arkansas, with proposals due October 20, 2026. This is a Total Small Business Set-Aside with a small business size standard of $19 million.
Place of performance is Ozark, AR 72949. The contractor must remove and dispose of the existing indoor and outdoor units, electrical systems, controls, and refrigerant linesets, then install new equipment of equivalent capacity. Three system configurations are acceptable: a matching 7.5-ton split system with auxiliary electric heat kit, twinned indoor units with auxiliary electric heat and twinning controls paired with a 7.5-ton outdoor heat pump, or a 7.5-ton outdoor packaged system. All systems must achieve Energy Star certification, ASHRAE 90.1 compliance, AHRI Standard 340/360 certification, and UL listing with specified efficiency ratings. Interior paints must meet LOW or ZERO VOC standards. Work includes branch circuit wiring replacement back to the electrical panel (120/208V, 3-phase, 4-wire), new programmable thermostat installation, duct modifications per SMACNA standards, third-party electrical inspection by a State-licensed or ICC-certified inspector, and building modifications as required. Work hours are 8:00 AM to 4:30 PM Monday through Friday. The contractor must begin within 10 calendar days of Notice to Proceed and complete all work within 60 calendar days. Construction wage rates per FAR 52.222-6 through 52.222-15 apply.
A mandatory pre-bid site visit was held September 24, 2026; attendance and written confirmation of site condition review is required for award consideration. Bid guarantees of 20 percent estimated contract value (not to exceed $3 million) are required. Performance and payment bonds are required within 10 days of award. All materials and equipment must be delivered before Notice to Proceed; no progress payments are authorized for pre-NTP purchases. Evaluation uses lowest price technically acceptable criteria based on technical approach (project schedule), demonstrated prior experience (acceptable or unacceptable), and price. Offerors must submit verification of existing conditions compatibility, complete equipment descriptions, and an installation narrative, plus demonstration of three relevant projects completed within the past five years and one year of experience. NAICS code 238220, PSC code Z2AA.
Notice text
2 versions
Update #2 · Latest ·
The question and answer period for the subject line effort has closed.
Attached please find a copy of questions submitted with answers.
As a reminder, If you did not attend the Site Visit your offer will be considered non-responsive as “written confirmation that the contractor has reviewed existing site conditions” (Pg 16 of the solicitation)(ie…Your name on the Sign In Sheet from the Site Visit on Thursday, September 24th) is required for award consideration.
As of now, another Site Visit is not planned.
In the event this changes, notification will be posted.
No further technical questions will be accepted beyond this point.
Please fill out the attached RFQ and SOI and have it returned to me by COB on Tuesday the 20th of October, 2026 NLT 1700 EST.
Please see the top of Pg 22 of the solicitation for all required documents to be considered responsive for award.
If you do not comply with the submission instructions within the RFQ your offer will be considered non-responsive and NOT be considered for award (please read the entire RFQ).
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 12441926Q0047 is issued as a Request for Quotation (RFQ) for Cass Job Corps Civilian Conservation Center CAS Education Heat Pump
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 238220. The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
See attachment “12441926Q0047” for applicable clauses, instructions, and evaluation criteria.
The Government is planning a pre-proposal conference (site visit), during which potential offerors may obtain a better understanding of the work required.
Offerors are encouraged to submit all questions in writing at least two (2) days prior to the conference. Questions will be considered at any time prior to or during the conference; however, offerors will be asked to confirm verbal questions in writing.
In order to facilitate conference preparations, contractors must RSVP with the number of attendees no later than 48 hours prior to the start of the site visit. RSVPs must be sent to Michael Fredieu at Michael.Fredieu@usda.gov or (479) 667-0910, and CC Nicholas Zane at nicholas.zane@usda.gov.
Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.
The conferences will be held at the following locations for the corresponding line items and Forests listed in the Schedule of Items:
POC: Michael Fredieu
Date: Thursday, September 24th
Time: 0900 (9:00AM) CST
Location: 21424 AR-23, Ozark, AR 72949
**Please note, if you would like to attend the Site Visit, you are required to RSVP to Michael Fredieu by 1700 CST on 09/22/2026 via Michael.Fredieu@usda.gov or (479) 667-0910.
Questions shall be submitted via email to Angela Rose at angela.rose@usda.gov or Nicholas Zane at nicholas.zane@usda.gov and are due no later than 01 Oct, 2026, at 1700 EST. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email. Questions after this time will not be considered.
Offers submitted in response to this solicitation shall include all items listed in AGAR 452.215-71 (c) listed above. Submit offer by email to nicholas.zane@usda.gov so that it is delivered into this inbox by 20 Oct 2026 at 1700 EST. Offerors will submit all questions in writing by 01 Oct 2026 at 1700 EST. An abstract of the questions and answers, and a list of conference attendees, will be disseminated when appropriate.
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