Caribbean Regional Intelligence Conference (CARIC) Lodging+ Meals, Conference rooms
Closed Solicitation Posted
- Solicitation number
- PAN41026P0000025501
- Agency
-
Army Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Barbados
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Materiel Command, Army Contracting Command is soliciting quotes for lodging, meals, conference facilities, and related services to support the Caribbean Regional Intelligence Conference (CARIC) in Bridgetown, Barbados. The contractor must provide comprehensive hotel services including 64 government-funded room-nights with breakfast included, 189 self-pay room-nights, meals for contracted and self-pay personnel, and multiple conference spaces to accommodate approximately 70 senior-level participants. Key requirements include passing Food and Water Risk Assessment (FWRA) and Force Protection inspections before award, providing secure Wi-Fi connectivity of at least 35 Mbps, maintaining ten parking spaces, and designating a liaison representative with sufficient authority to authorize changes and resolve issues. The Government will make award on a Lowest Price Technically Acceptable (LPTA) basis, with technical acceptability defined as meeting all specifications in the Performance Work Statement. Quotes are due by March 20, 2026, at 09:00 AM EST and must be submitted directly from hotels only; third-party agencies and brokers will be deemed nonresponsive and excluded from consideration. Quoters must submit the official Standard Form 1449 (Conformed Copy) to marco.f.deoliveira.civ@mail.mil and be registered in the System for Award Management (SAM) prior to award.
This solicitation is designated as a Women-Owned Small Business (WOSB) set-aside. No incumbent contractor is identified in the available documentation. The contract value is not specified in the solicitation materials, though pricing must be submitted as firm fixed price, all-inclusive line items in U.S. dollars and include credit card processing fees. The services are required for the conference dates of April 18-25, 2026, with the primary event activities occurring April 20-23, 2026. The place of performance is Bridgetown, Barbados, and payment will be made via Government MasterCard with invoices submitted to Christina Tellechea at the 410th Contracting Support Brigade RCO Miami. Prices must be held firm for 30 calendar days following submission, and all invoices must be submitted in English and U.S. dollars with local and federal taxes outlined separately due to the Government's tax-exempt status.
Notice text
2 versions
Update #2 · Latest ·
This a service contract for lodging, meals, conference rooms, and other services to support the Caribbean Regional Intelligence Conference (CARIC) in Bridgetown Barbados. Hotels shall provide lodging, meals, conference facilities, equipment, tools, materials, supervision, and incidental services to the US Southern Command, also referred to herein as “the Government”, in support of the CARIC as defined in this Performance Work Statement (PWS),
NOTE: Quotes will not be accepted from third party agencies. In accordance with the PWS requirements, the successful quoter shall provide a point of contact of sufficient authority to authorize changes. In order for this and other PWS requirements to be met, the Government must maintain privity of contract directly with providers. Quotes from third parties shall be considered non-responsive and will be excluded from consideration for award.
NOTE: The Contractor shall not cite conference names, conference locations, pictures or any other Government information on any website to include their company website.
Update- 3.20.2026
Notice to all potential quoters: An informal Request for Quotation (RFQ) was recently posted as a result of unforeseen system errors and issues. We have since resolved these technical difficulties.
The official Standard Form 1449 (SF1449) for this solicitation is now available. All hotels planning to submit a quote must use the official SF1449 (Conformed Copy) and complete their quote accordingly. Submissions that do not use the correct form will not be considered.
QUOTES WILL NOT BE ACCEPTED FROM THIRD PARTY AGENCIES OR BROKERS. QUOTES WILL BE ACCEPTED DIRECTLY FROM HOTELS ONLY. QUOTES FROM THIRD PARTIES OR BROKERS WILL BE CONSIDERED NONRESPONSIVE AND WILL BE EXCLUDED FROM CONSIDERATION FOR AWARD.
Update #1 ·
This a service contract for lodging, meals, conference rooms, and other services to support the Caribbean Regional Intelligence Conference (CARIC) in Bridgetown Barbedos.
The Contractor shall provide lodging, meals, conference facilities, equipment, tools, materials, supervision, and incidental services to the US Southern Command, also referred to herein as “the Government”, in support of the CARIC as defined in this Performance Work Statement (PWS),
NOTE: Quotes will not be accepted from third party agencies. In accordance with the PWS requirements, the successful quoter shall provide a point of contact of sufficient authority to authorize changes. In order for this and other PWS requirements to be met, the Government must maintain privity of contract directly with providers. Quotes from third parties shall be considered non-responsive and will be excluded from consideration for award.
NOTE: The Contractor shall not cite conference names, conference locations, pictures or any other Government information on any website to include their company website.
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