Carbon Changeout Services

Brookhaven Science Associates (BSA), operating under contract to the Department of Energy Office of Science, is seeking carbon changeout services for liquid phase carbon removal and replacement at Brookhaven National Laboratory through solicitation RFQ-464274. The procurement requires a contractor to provide comprehensive carbon changeout services including removal of spent carbon from adsorber vessels using slurry methods and replacement with new carbon, along with regeneration and storage services for future BNL reuse. Vendors must provide three references from government or government-associated clients, submit specifications for both 8x30 bituminous and 12x30 virgin coconut shell carbon, and detail their regeneration facility location and waste approval parameters. The contract will be awarded to the lowest-priced, technically acceptable offeror meeting all qualifications under a firm fixed-price arrangement. Following Amendment 01, proposals are due August 5, 2025 at 5:00 p.m. EDT, with questions accepted through the procurement process and directed to Ben Furlow at bfurlow@bnl.gov.

This procurement is structured for full and open competition with no set-aside designation, operating under NAICS code 562219 with a $47 million size standard for small business eligibility. The contract includes a base performance period from September 1, 2025 through August 31, 2026, with four additional one-year option periods that could extend the agreement through August 31, 2030 at BSA's discretion. Services will be performed across multiple locations at Brookhaven National Laboratory in Upton, NY, including Airport/LIPA, Industrial Park, North Street, EDB, current and former fire houses, portable units, and 55-gallon drums, with carbon volumes ranging from 200 to 20,000 pounds per location. BSA has established ambitious small business subcontracting goals including 49% for small businesses overall, with additional targets for small disadvantaged, women-owned, HUBZone, and veteran-owned businesses. Payment terms are structured as Net 10 for small businesses and Net 30 for large businesses, with a 120-day price firm period required from vendors.