Enclosure (1) Draft Contract 464274.pdf

Enclosure 1

Draft Contract 464274

BSA’s Contractual Representative

Overall Value Amount

Contract Type Contract Number

Ben Furlow $TBD Firm Fixed Price 464274

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the "Contract") is between the party named above (the "Contractor"), and Brookhaven Science Associates, LLC. ("BSA"), the latter acting under Prime Contract with the United States of America (the "Government") represented by the United States Department of Energy ("DOE”).

I. SCOPE OF WORK

The Contractor shall be responsible for liquid phase carbon removal/replacement in accordance with Attachment (A) Brookhaven National Laboratory Scope of Work, Liquid Phase Carbon Removal/Replacement dated May 2025 and Attachment (B) incorporated herein.

II. PERIOD OF PERFORMANCE:

This Contract shall be effective as of September 01, 2025 and remain in effect until August 31, 2026.

BSA will have the unilateral option to exercise four (4) additional one-year terms at the pricing established in Section III of this Contract.

III. CEILING AMOUNT, COMPENSATION, LIMITATION OF COSTS AND PAYMENT:

A. Ceiling Amount: The ceiling amount of this Contract is _______________ Dollars ($0.00). The Contractor shall not be reimbursed in excess of this amount without written authorization from BSA's Procurement and Property Management Division.

B. Compensation:

B.1. Pricing: The Contractor shall be compensated as follows:

September 1, 2025 to August 31, 2026 (Base Year)

TBD – To take the form of Enclosure 2

September 1, 2026 to August 31, 2027 (Option Year 1)

DRAFT

TBD – To take the form of Enclosure 2

September 1, 2027 to August 31, 2028 (Option Year 2)

TBD – To take the form of Enclosure 2

September 1, 2028 to August 31, 2029 (Option Year 3)

TBD – To take the form of Enclosure 2

September 1, 2029 to August 31, 2030 (Option Year 4)

TBD – To take the form of Enclosure 2

Payment terms are Net 10/30.

BSA will pay the Contractor upon receipt and approval of properly certified invoices that sets forth the project performed at the set contractual pricing.

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov .

Hard copy invoices, in duplicate, shall be directed to BSA's Accounts Payable Section, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as "FINAL".

A copy of the final invoice must be submitted to BSA’s Contractual Representative.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: XXXX of the Environmental Protection Division is

BSA's Technical Representative, hereunder. He shall act as liaison between BSA and the Contractor in technical matters only. He can be reached at XXX-XXX-XXXX (phone), (e-mail).

B. BSA’s Contractual Representative: Ben Furlow, telephone no. (631) 344-4070 bfurlow@bnl.gov (e-mail), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this contract shall require the written approval of BSA's Procurement and Property Management Division’s Manager, or his designee.

C. Contractor’s Technical Representative: ________is the Contractor’s authorized

Technical Representative, hereunder. She/He shall act as point of contact between BSA and the Contractor in technical matters only. She/He can be reached at _______ (phone), _______ (e-mail).

D. Contractor’s Contractual Representative: _________ is the Contractor’s authorized

Contractual Representative, hereunder. She/He shall act as liaison between BSA and the Contractor. He can be reached at _______ (phone), _______________(e-mail).

DRAFT

mailto:apinvoices@bnl.gov mailto:bfurlow@bnl.gov mailto:bodo.fritsche@ampegon.com

V. SERVICE CONTRACT ACT REQUIREMENTS AND COLLECTIVE BARGAINING

AGREEMENTS:

The Service Contract Act applies to this contract. This contract incorporates herein and by reference

FAR 52.222-41 Service Contract Act and the Service Contract Act in its entirety. The wage determination for this effort is as described in Wage Determination Number 2015-4157 dated 04/22/2025 (Rev.28), which is attached hereto and made a part herein. All provisions of the Service Contract Act must be adhered to (i.e. Health and Welfare, Vacation, Holidays, etc.) for all applicable labor categories that are not covered by a valid collective bargaining agreement (CBA). The Contractor shall pay, at a minimum, the wage rates and fringes to their employees, and is responsible for ensuring that subcontract employees are similarly paid. Work classifications, wage rates and fringes must be in accordance with the Service Contract Act wage determination requirements for all applicable labor categories that are not covered by a valid CBA.

The Contractor is responsible for adhering to the terms of any collective bargaining agreements

(CBA) in place for utilized labor categories. As noted above, in the event a CBA is in effect for a covered labor classification, it shall take precedence over the aforementioned Wage Determination.

VI. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items and Services, (Rev. 23.0, May 2025) are incorporated herein and made a part hereof.

The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Work by Contractors on Site at Brookhaven National Laboratory (Rev. 23.0, May 2025) are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental Terms and Conditions listed above, which are incorporated herein by reference. The complete text of these terms and conditions can be viewed at PPM | Terms and Conditions. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the Buyer or Contracts Specialist immediately.

The following documents attached hereto and made a part hereof, contain additional provisions of this contract:

Attachment (A) Brookhaven National Laboratory Scope of Work, Liquid Phase Carbon

Removal/Replacement dated May 2025

Attachment (B) BNL Supplier Quality Assurance Requirements (BNL-QA-101)

Attachment (C) Wage Determination https://www.bnl.gov/ppm/terms-and-conditions.php

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

BROOKHAVEN SCIENCE ASSOCIATES, LLC.

By: By:

Name: Name: ____Ben Furlow_________

Title: Title: Sr. Contracts Specialist

Date: Date:

Should you accept this Contract without exception or alteration, one copy of the Contract executed by both parties shall be returned to BSA's Contractual Representative. Should you take any exceptions or attempt to alter the Contract in any manner, BSA's execution thereof shall be null and void. Should you wish to take exception(s)/alteration(s), you shall notify BSA's Contractual Representative. BSA will consider the requested exception(s)/alteration(s) and notify you accordingly. No Contract shall exist unless and until such differences are resolved.

Brookhaven Science Associates, LLC.

Scope of Work

Liquid Phase Carbon Removal/Replacement

May 2025

Prepared by:

Vincent Racaniello

Environmental Engineer Groundwater Protection Group

Reviewed by:

Brian Barth Manager, Groundwater Protection Group

Daniel Sorin Blaj

Quality Representative

Liquid Phase Carbon Removal/Replacement

Scope of Work:

Removal/Replacement of Liquid Phase Carbon

Background

Brookhaven Science Associates, LLC (BSA) operates Brookhaven National Laboratory for the

U.S. Department of Energy (DOE) and is located in the geographical center of Suffolk County on Long Island, New York. The site contains 5,300 acres of which 75 percent are wooded. The remainder is developed and contains office buildings, various research facilities, parking lots, and other areas. There are five groundwater treatment systems which utilize liquid phase granular activated carbon to remove volatile organic compounds from the groundwater and two that remove Per- and Poly-Fluoroalkyl Substances (PFAS). These systems are located both on and off the Laboratory property.

Health and Safety Requirements

Health and safety training will be required for personnel performing carbon changeouts at these facilities. A Job Hazard Analysis (JHA) must be provided to BSA that covers activities associated with this work. This JHA is to be submitted to BNL prior to any work on this contract.

BSA will review and provide any comments on the JHA. The JHA must address all work activities, controls and required Personal Protective Equipment (PPE) used during each carbon changeout. At a minimum, all personnel will require the following:

• Occupational Safety & Health Administration (OSHA) 40-hour HAZWOPER training and refresher classes. (Documentation required)

• For the Tanker Truck driver, Fall Protection Training and documentation that the driver is trained on the fall protection equipment utilized for work on the tanker truck trailer.

• Be qualified as a HazMat Employee per Title 49 Code of Federal Regulations (CFR), Transportation

• Be trained in accordance with Title 40 CFR, Protection of Environment (6NYSCRR 370-

373) for the management of Hazardous Waste.

All personnel must be equipped with all required Personnel Protective Equipment (PPE) to safely perform the work. This would include all PPE identified in the PHA and Safety Harnesses

(For work on carbon trailer only) to perform work. The carbon trailer is to have a safety tie off system.

Scope of Work

The scope of work includes all of the labor, materials and equipment to perform this task. The following description is a summary but not all inclusive of the required work:

For the liquid phase carbon, spent carbon is removed from the Adsorber(s) into a Tanker Truck.

All carbon that is removed and replaced is to be performed via slurry method (i.e. pumped through hoses). The exception for the slurry method is for removal of 55 gallon drums which are vacuumed out. It is assumed that the disposal of drums or the carbon from the 1000 pound portable units will be combined with the disposal of another changeout project at BSA. The contractor is responsible for supplying all equipment and required PPE needed for the change out. BSA will provide a portable air compressor to the job site for each carbon change out when required. Documentation must be provided as to the origin of the replacement carbon. The carbon mesh size is 8 x 30 or 12 x 30 depending on the BNL project for the liquid phase carbon.

All costs associated with transportation and regeneration is to be included in your pricing.

The following requirements apply to this work:

o All vehicles transporting carbon shall possess a valid NYSDEC Part 364 Waste Transport

Permit o The transporter will be permitted to haul hazardous waste in all states traversed.

o The transporter will be a qualified hauler per the DOE Motor Carrier Evaluation Program

(This applies only to carbon designated as a hazardous waste).

o The Vendor will supply a completed typed uniform Manifest or appropriate shipping papers at the time of shipment to BSA personnel for signature.

o All equipment will be in excellent working order and will meet all federal and state requirements for hauling Hazardous Material. Equipment cannot contain any

Suspect/Counterfeit items (S/CIs).

o The vendor will supply all required labels and placards.

o Eight hours of loading time will be allotted per changeout.

o Trucks will arrive by 0830 on the scheduled day; late arrivals may result in trucks being held over at the cost of the vendor.

o The vendor will profile the waste for the designated regeneration facility and supply for

BNL review and approval.

o BNL reserves the right to evaluate the regeneration facility at any time during the performance dates of this contract.

o All waste carbon will be regenerated and the certificate of regeneration will be received by BSA within 30 days after the Carbon has been regenerated.

o The Liquid phase (8 by 30) carbon must be manufactured from bituminous coal by a domestic (United States) manufacturing facility. The Granular Activated Carbon (GAC) shall conform to AWWA B604 standards for GAC and comply with the most recent additional ANSI/NSF standard 61. The liquid phase virgin carbon (8 x 30) needs to meet the following minimum requirements: Iodine (Minimum) 900, Moisture 2% (Maximum), Abrasion number (Minimum) 75, Effective size .8-1 mm, Uniformity coefficient

(maximum 2.1), US Sieve size percent on 8 mesh (maximum 15), Percent thru 30 mesh

(maximum) 4. The (12 x 30) virgin coconut shell carbon Aquacarb 1230CX or approved equal (this is not manufactured domestically as it is not available) needs to meet the following minimum requirements: Iodine (Minimum) 1000, Moisture 2% (Maximum), Abrasion number (Minimum) 75, Effective size .8-1 mm, Uniformity coefficient

(maximum 2.1), US Sieve size percent on 12 mesh (maximum 15), Percent thru 30 mesh

(maximum) 4. The delivered virgin activated carbon must be accompanied by an analysis sheet certifying compliance with the specifications, and indicating point of manufacture. All regenerated carbon shall provide the apparent density and the Iodine number.

o Identify in your submittal where your field crews originate from and what will be your response time once we request a change out.

o It is required that any changes in personnel performing the work be authorized by BNL and BNL be notified at least three business days prior to the exchange of any changes to the scheduled field personnel.

o Submit your specifications for the liquid phase virgin carbon.

o Regenerated carbon will be batched in lots and stored so that BSA receives its own carbon back. All makeup carbon will be virgin carbon, food grade regenerated carbon, or regenerated carbon from another BSA project of the same mesh size and source.

Waste characterization and analysis will be performed by BSA or the contractor. The Contractor shall supply their required analytical parameters for waste characterization. The Contractor will be sent/provide the analytical results and shall perform the proper waste designation with the results supplied to BSA for review. Currently all of the carbon on these projects is being classified as non-hazardous.

All work for liquid phase carbon changeouts is to be performed as per the attached BNL

Procedure EM SOP-312 Carbon Vessel Change Out Procedure.

Attachment 1: EM SOP-312 Carbon Vessel Change Out Procedure DRAFT

BROOKHAVEN NATIONAL LABORATORY

ENVIRONMENTAL MONITORING PROCEDURE

Procedure No. EM-SOP-312

Revision No. 5

Carbon Vessel Change-Out Procedure

1.0 PURPOSE AND SCOPE

2.0 RESPONSIBILITIES

3.0 DEFINITIONS

4.0 PREREQUISITES

5.0 PRECAUTIONS

6.0 PROCEDURE

7.0 IMPLEMENTATION AND TRAINING

8.0 REFERENCES

9.0 ATTACHMENTS

10.0 FACILITY RISK ASSESMENT/ JOB HAZARD ANALYSIS

11.0 EMS INFORMATION

PREPARED BY:

V. Racaniello

Author/Subject Matter

Expert/Date

Filing Code: EC45ER.25

REVIEWED BY:

D. Blaj

Quality Representative/Date

E. Kramer

Groundwater Protection Group

Field Engineer/Date

J. Milligan

Groundwater Protection Group Field Engineer/Date

APPROVED BY:

J. Remien

Environmental Protection

Division Manager/Date

EFFECTIVE DATE:

January 24, 2025

REVIEW CYCLE: 5 YEARS

(Signatures on File)

The only official copy of this file is the one online. Before using this printed copy, verify that it is the most current version by checking the document effective date on this website.

Docusign Envelope ID: 96DACAC8-3C7E-4BEB-907E-5BE8054F155D

4/17/2025 4/17/2025

4/17/2025

4/17/2025

4/22/2025

Procedure No. EM-SOP-312

Page 2 of 9 Carbon Vessel Change-Out Procedure

Revision Log

Section Page # Rev. # Date Reason(s) for Revision 6.12, Attach. #1 6, 4 1/17/2020 Added the sentence; During this step make sure the people on top of the tanker monitoring water levels either avoids any carbon dust or wear a dust mask.

All All 5 1/15/2025 Changed revision number from 4 to 5.

All All 5 1/15/2025 Change reference from Waste Management to Waste

Management and Work Controls Division (WMWCD).

All All 5 1/15/2025 Change reference from JRA to JHA.

All All 5 1/15/2025 Updated SBMS subject areas.

Attachment

10 5 4/14/2025 Updated steps in Attachment 1 to wire brush cam lock fittings and stand away from carbon hose during transfers as corrective actions from event during carbon change out on 4/1/25.

Procedure No. EM-SOP-312

Page 3 of 9 Carbon Vessel Change-Out Procedure

1.0 PURPOSE AND SCOPE

This procedure describes the methods used to change out the carbon vessels used to treat groundwater that has been contaminated with Volatile Organic Compounds (VOCs) and Per-and polyfluoroalkyl substances (PFAS). This procedure applies to the removal of spent carbon from the vessels and refilling the vessels with clean carbon. This is required maintenance to keep the systems operating as designed.

2.0 RESPONSIBILITIES

2.1 The Groundwater Protection Group (GPG) is responsible for the proper operation and maintenance of the groundwater treatment systems. This includes the identification of the need to change out carbon from numerous vessels located at facilities both on-site and off-site and coordination with the vendor supplying the carbon. Waste Profile Forms are to be submitted to the vendor as required.

2.2 The Facilities and Operations Directorate (F&O) provides contract support to the GPG program, as needed, such as plumbing repairs or assistance with carbon exchanges.

2.3 BNL Waste Management and Work Controls Division (WMWCD) is responsible for inspecting the vehicles used to transport the carbon and reviewing shipping papers of the vendor. WMWCD signs the Bill of Lading.

3.0 DEFINITIONS

3.1 Carbon Change-Out Kit – This kit includes fittings, tools and hoses required for the carbon change-out that are supplied by BNL.

4.0 PREREQUISITES

4.1 Field personnel performing the work shall have all required training and have read this procedure prior to starting work.

4.2 Approved and current Job Hazard Analysis (JHA).

4.3 Ensure that BNL support staff and subcontractors have the appropriate training as per the job specific JTA and notify subcontractors if any training has expired.

4.4 Project specific Operation and Maintenance Manuals are available at each location where carbon change-outs are performed. The manuals provide specific valve identification for each system.

4.5 PPE required includes wearing a hard hat, safety glasses, and having work gloves and hearing protection available. Driver/tech wears fall protection prior to working at elevated heights.

Procedure No. EM-SOP-312

Page 4 of 9 Carbon Vessel Change-Out Procedure

5.0 PRECAUTIONS

5.1 An approval for the facility to accept the carbon should be in place with the vendor prior to performing the carbon change-out.

5.2 When hooking up any hoses or lines, they must be secured with a safety clip or other suitable locking mechanism such as duct tape wrapped around the clamps.

5.3 Utilize the Carbon Change-Out Checklist (Attachment 1) throughout the carbon change-out to verify all required steps are performed.

5.4 The tanker truck shall be weighed and inspected pre and post carbon change-out.

6.0 PROCEDURE

6.1 A detailed checklist for carbon change-outs is provided as Attachment 1. This should be reviewed and utilized for each carbon vessel change-out. The following is a summary of the procedure.

6.2 When the work is scheduled, notify the WMWCD representative of the change-out date when the work is scheduled and the amount of carbon to be exchanged. Also check the air compressor to make sure there is enough fuel to perform the change-out. When the tanker truck enters the jobsite on busy roadways, stop traffic to allow the tanker truck to enter. Use flags, vests and vehicle flashing lights to control traffic as needed.

6.3 Verify that that the carbon change-out kit is available and will be at the job site.

6.4 Conduct a Daily Tailgate meeting to review the scope of work. Also have the Job Hazard Analysis (JHA), and the Checklist for Carbon Change-Out (Attachment 1).

Ensure that all required equipment is in place and operational. Review the proper PPE required for the job and make sure everyone involved is wearing a hard hat, safety glasses, and has work gloves and hearing protection with them to don when needed.

6.5 Prior to starting work, verify that all equipment necessary to cleanup any spills of carbon is available. Equipment includes, at a minimum, an empty 5-gallon bucket, broom, dustpan and a shovel. Any carbon collected from a spill is to be placed into the tanker truck for disposal with the rest of the carbon.

6.6 Verify the vessel that is being changed (typically this is the lead vessel) and have a second person verify that it is the correct vessel. Make sure that this vessel is filled with water (Should be from normal operation). If not, proceed to fill vessel and open the valve on top of the vessel, and verify that water exits the top valve. If air comes out, continue filling the vessel until water is observed. Once the vessel is full, make sure all the valves on the valve tree and sample ports are set to a closed position.

Procedure No. EM-SOP-312

Page 5 of 9 Carbon Vessel Change-Out Procedure

6.7 Once all the valves are closed, hook up the carbon transfer hose and air compressor hose. Hook up one end of the carbon transfer hose to the correct port on the tanker as directed by vendor’s field technician. Hook the other end to the carbon drain port as directed by the BNL Field Engineer (FE). Once this is completed, hook up the air compressor line to the port as directed by the BNL FE. Lastly hook up a garden hose to the port as directed by BNL FE to supply “chase water” during the transfer operation. Note: not all systems have potable water supplied, so “chase water” may not be available. Chase water helps the slurry process of transferring the carbon, but this operation can still be accomplished without the use of the chase water.

6.8 Hook up one end of the drain line from the tanker truck and place the other end in nearest drywell or drainage location. Place the cover of the drywell back over the well so that there is a six-inch gap between the hose and the cover. This prevents the hose from coming out of the well during drainage of the tanker truck. Place a barricade around drywell for safety.

6.9 Transfer carbon from the vessel to the tanker truck. Make sure all valves are in the closed position. Turn on the air compressor and open the valve to allow air to flow into vessel. Watch the gauge on valve tree, and when pressure reaches 25-40 Pounds Per Square Inch (PSI) open the carbon outlet valve and transfer the carbon to the trailer. If water is insufficient to complete the transfer of carbon to the tanker, it will be necessary to add more water. To add more water, stop the transfer and then shut all valves. Proceed to fill carbon unit with water. Then repeat above steps to begin transfer of carbon again. During the transfer the truck driver needs to watch the carbon to ensure even distribution throughout the tanker truck. At some point, the transfer hose may need to be switched to a different port on the tanker truck to allow the carbon to go into a different hopper. If the hose is switched, all the carbon slurry needs to be blown out of the line using the air compressor. Once this is completed and the pressure has been relieved from the line, the hose may be safely switched.

6.10 When no more carbon is observed going into the tanker, the transfer operation may be terminated. Shut down the compressor and close the valve on the vessel that is feeding the transfer hose. Hook the air compressor line to the bottom port of the transfer pipe and proceed to use the air compressor to evacuate the remaining water out of the transfer pipe and the hose. Once this is completed, shut off the air compressor and make sure the line is not pressurized. When this is confirmed, unhook air and transfer lines, close all valves and place caps on all appropriate piping.

6.11 Drain water from tanker truck. The tanker truck needs to be drained of water from the transfer of the carbon slurry in the previous steps. To do this the tanker truck needs to be pressurized to approximately 15-25 PSI. The tanker can be either pressurized using the air compressor or by using the truck’s built-in compressor. Once the truck is pressurized, open the correct valve to release the water to the hose that is going down the drywell or drainage location. Continue this process until no water is being discharged from the hose. After the draining is complete have the truck driver release

Procedure No. EM-SOP-312

Page 6 of 9 Carbon Vessel Change-Out Procedure the pressure from all compartments on the truck. When the pressure gauge on the truck reads zero there is no pressure, and the discharge hose can be safely disconnected from the truck.

6.12 Fill hoppers in truck with water. Using the water supply in the building and a fire hose, fill the hoppers in the truck with water that contains the new carbon. Put in as much water as possible without overflowing the truck. If the building does not have a public water supply, then run water from the treatment system or fire hydrant to fill the truck.

This will remove any chemicals in the water prior to use for the exchange. During this step make sure the people on top of the tanker monitoring water levels either avoids any carbon dust or wear a dust mask.

6.13 Transfer fresh carbon from the tanker truck to the empty carbon vessels. First fill the empty carbon unit about one third full of water. Check this by opening the valve located about one third up the vessel and waiting until the air coming out of the valve is replaced by water. After this is completed, hook up the hose from the tanker truck to the carbon fill port and secure each end of the hose. If using the portable air compressor, hook up the hose to the port on the tanker truck or if using the truck compressor, have the truck driver hook it up and utilize hearing protection. Then make sure all valves are in the correct position for the transfer. Start with all of the valves on the valve tree closed. Then open the valve which will vent air from the top of the tank into the drywell. This prevents the tank from pressurizing during the transfer of carbon. The second valve to be opened is the one which lets water drain from the bottom of the tank and goes to the drywell. This lets the carbon slurry water drain from the tank and prevents the tank from filling with water.

6.14 Pressurize the tanker truck to approximately 15 PSI. When this pressure is reached, open the valves on the truck and carbon unit to allow the carbon to slurry from the tanker into the carbon tanks. After a couple of minutes, open the valves on the carbon tank which drain water from the bottom and vent air from the top. Both of these valves are positioned to go to the drywell from the tank. This allows for the carbon slurry to be easily transferred and prevents a pressure build-up on the tanks.

6.15 End Transfer. After all of the carbon has been transferred out of the tanker truck and into the carbon vessel. It is important to bleed all the pressure out of the tanker and all hose lines before disconnection. When there is no pressure remaining, it is safe to disconnect the hoses.

6.16 Cleanup. Pick up any carbon that may have been spilled, materials, hoses, barricades and miscellaneous equipment from the site and store for the next change-out. When the tanker truck leaves the jobsite, stop traffic to allow the tanker truck to exit. Use flags, vests and vehicle flashing lights to control traffic as needed.

6.17 Escort tanker truck back to BNL for weighing and for final check-out by the BNL

WMWCD.

Procedure No. EM-SOP-312

Page 7 of 9 Carbon Vessel Change-Out Procedure

6.18 Small Carbon Vessel Change-Out Procedure. When performing change-out on small carbon vessels (200 lb. units) follow instructions in Attachment 2.

6.19 All records generated are maintained with the appropriate file codes.

7.0 IMPLEMENTATION AND TRAINING

Staff responsible for implementing this procedure should be thoroughly familiar with its contents and requirements. Each staff member shall document that they have read and understood this procedure.

Project managers shall verify that all personnel have the required BNL and OSHA training as specified on the job specific JTA and that the training period has not expired as required by the BNL Training and Qualifications Subject Area.

8.0 REFERENCES

8.1 SBMS Waste Subject Area,

8.2 SBMS Storage and Transfer of Hazardous and Nonhazardous Materials Subject Area

8.3 SBMS Transportation of Hazardous and Radiological Materials Off-site Subject Area

8.4 SBMS Spill Response Subject Area

8.5 SBMS, Liquid Effluents Subject Area

8.6 SBMS Subject Area, Movement by Vehicle of Hazardous and Radiological Materials On-site Subject Area

8.7 SBMS Work Planning and Control Subject Area

9.0 ATTACHMENTS

9.1 Attachment 1 – Checklist for Carbon Change-Out.

9.2 Attachment 2 – Portable Carbon unit Change-Out.

10.0 JOB HAZARD ANALYSIS

10.1 Refer to the carbon change-out JHA which is reviewed during the daily tailgate briefing.

11.0 EMS INFORMATION

11.1 Significant Environmental Aspects Associated with this Procedure

11.1.1 Hazardous Waste Generation

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Page 8 of 9 Carbon Vessel Change-Out Procedure

11.1.2 Liquid Effluents

• Discharge of any chemicals listed on the SPDES permit (b);

• Operations or activities that use engineering controls to reduce the quantity or concentration of pollutant (c).

11.1.3 Chemical Use/Storage

• Storage or use of chemicals or radioactive materials requiring engineering controls specified in the Storage and Transfer of Hazardous and Nonhazardous Materials Subject Area (a).

• Transportation of chemicals or dispersible radioactive materials that meet the criteria for the Movement by Vehicle of Hazardous and Radioactive Materials On-site Subject Area, and Transportation of Hazardous and Radiological Materials Off-site Subject Area (c).

• Storage or use in quantities capable of resulting in a reportable release to the environment, as described in the Spill Response Subject Area (e).

11.1.4 Fuel Consumption – Management of BNL Motor Pool Vehicles.

11.1.5 Power Consumption - Any activity that consumes electrical or steam power related to running BNL facilities and equipment.

11.2 Environmental Impacts Associated with Aspects

11.2.1 Waste mismanagement, hazardous material storage mismanagement, spills, illegal discharges to the storm or sanitary sewer system could pollute water/land and also result in permit violations, fines and other penalties.

11.2.2 Resulting environmental contamination could result in costly remedial activity and/or future legal liability.

11.2.3 Excessive fuel consumption may deplete natural resources, contribute to greenhouse gas emissions, contribute to the nation’s ongoing over reliance on fossil fuels.

11.2.4 All of the above may create negative public perception of the Laboratory.

11.3 Applicable Regulatory Requirements (see Subject Areas)

11.3.1 Storage and Transfer of Hazardous and Nonhazardous Materials Subject Area.

11.3.2 Waste Subject Area.

Docusign Envelope ID: 96DACAC8-3C7E-4BEB-907E-5BE8054F155D

DRAFT

https://sbms.bnl.gov/sbmsearch/subjarea/19/19_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/19/19_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/46/46_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/46/46_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/45/45_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/45/45_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/26/26_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/19/19_SA.cfm https://sbms.bnl.gov/sbmsearch/subjarea/30/30_SA.cfm

Procedure No. EM-SOP-312

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11.3.3 Movement by Vehicle of Hazardous and Radioactive Materials On-site Subject

Area.

11.3.4 Transportation of Hazardous and Radiological Materials Off-site Subject Area.

11.3.5 Spill Response Subject Area.

11.3.6 Liquid Effluents Subject Area.

11.3.7 Pollution Prevention and Waste Minimization Subject Area.

11.3.8 Work Planning and Control Subject Area.

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DRAFT

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Attachment 1 – Checklist for Carbon Change Out

Rev 5, EM-SOP-312

Date: Location:

Action Instructions X

1) PREPARATION AND SETUP

Notify Waste Mgmt. Notify Waste Management and Work Controls Division at least one week in advance.

PPE Preparation Bring Hard Hat, Safety Glasses, Safety Gloves, and Hearing protection Weigh Truck Waste Management tech inspects at scale. As per WM-SOP-425 Hazardous Waste Operations at the

Waste Management Facility.

Traffic Control for Truck entry

Use Flagmen, Vests when directing traffic

Verify unit to be changed

Identify Carbon Unit to be changed and verify according to valve setup. Have second person verify vessel is the correct one for the change-out

Conduct Pre-Job Briefing

Review JHA, Required PPE, Check list, Weather related issues, and Daily Tailgate Report is signed.

Inspect Hoses and fittings

Hoses in good condition, connections in good condition and any locking mechanisms present.

Ensure proper PPE Hard hats, safety shoes, safety glasses, reflective vests, Hearing protection only when Tanker truck compressor is in operation or Tanker Truck is releasing air pressure. Harness is used by driver/technician when working at elevated heights.

Tanker Truck Verify wheels chocked and air brake is set prior to starting work Air Compressor Verify proper operation before starting change out (Do not overfill fuel tank) Equipment BNL Carbon change out kit on site

2) TRANSFER CARBON TO TANKER TRAILER

Verify and Isolate valving for carbon unit to be changed

Verify valve lineup for changing this carbon unit. Close all valves on valve tree including sample valves. Then set valves for transferring carbon to trailer.

Fill vessel with water Vessel should be filled with water from normal operation. Verify vessel is full and add water if necessary.

Hook up carbon and compressor hoses

Use a wire brush or equivelent to clean all cam lock fittings before connecting any lines or hoses.

Verify all connections and make sure all safety clips or alternate locking mechanism are in place on quick connects.

Hookup drain line from tanker to drywell

CAUTION: Set-up Barricade around drywell.

Fill carbon transfer line with water

Utilize hose fitting if available for water connection

Pressurize carbon vessel Watch gauge on valve tree and when pressure reaches 25-40 PSI open carbon outlet valve and transfer carbon to trailer

Transfer carbon This typically takes 20 to 30 minutes. Driver/technician wears proper fall protection prior to working at elevated heights. Driver/technician watches carbon enter tanker and distributes load in tanker.

When a hiss is heard shut the carbon transfer valve and flush vessel with additional water for 2-3 minutes let pressure build to 25-40 PSI open valve until air comes through. Truck driver needs to verify carbon is distributed equally in truck to balance the weight. During all transfers of carbon try to stand away from any connection points of lines or hoses as much as possible.

End Transfer CAUTION: VERIFY pressure gauges on vessel, air compressor, and tanker is at zero before disconnecting any hoses. Wear hearing protection when venting air from the tanker truck. Close the air line valve and vent the tank and lines.

Drain water from tanker Pressurize tanker to approximately15 PSI to expedite drainage then open drain valve from tanker to drain excess water from tanker to drywell.

End Draining CAUTION: Wear hearing protection when venting air from the tanker truck and verify pressure has been released on the tanker truck and air lines prior to disconnecting hoses. Verify by reading gauges

Rev 5, EM-SOP-312 on tanker and vessels. When water is drained close the air line valve on trailer and vent the remaining air until pressure reading on trailer gauge reads zero.

Action Instructions X

3) Transfer Fresh Carbon to Absorber

Verify valve lineup is correct

Valve lineup in correct position for transfer into vessel

Fill vessel with water Fill carbon vessel about one third full with water.

Hook up carbon and compressor hoses

Verify all connections and make sure all safety clips or alternate locking mechanisms are in place.

Fill tanker compartments with water

Fill hoppers to be used in trailer with water. During this step make sure the people on top of the tanker monitoring water levels either avoids any carbon dust or wear a dust mask.

Fill carbon transfer line with water

Utilize hose fitting if available for chase water

Pressurize tanker Pressurize tanker to approximately 15 PSI watching gauge on tanker.

Begin Transfer Open the vessel fill line valve and trailer outlet valve. Repeat this process for the second hopper on the trailer. Shortly after beginning this process open a vessel drain valve to allow excess water to drain.

End Transfer CAUTION: Wear hearing protection when venting air from trailer and do not disconnect hoses until pressure has been released on trailer and hoses. Verify this by checking pressure gauges on the tanker, vessel and compressor. Close the plant air valve and vent the trailer. Then close the vessel fill line and disconnect hoses.

Verify valve lineup Prior to restarting the system verify that the valve lineup is in the correct configuration so that the vessel that was changed is now the lag vessel. Change magnetic signs on the vessels to document this change. Change sample valve setup

Cleanup Pick up all hoses, barricades and cleanup any carbon which may have spilled during the transfers.

Tanker Exit Remove trailer from building area. Stop traffic as needed to pull truck out of building. Use flags, traffic safety vests. Bring tanker back to BNL scale to be weighed; BNL truck has yellow flashing lights to escort tanker over public roads.

Bring tanker to WM after scales to be manifested and sent out.

X --- Indicates that the box next to each action at each step is completed.

Attachment 2 Portable Carbon Unit Change Out

EM-SOP-312 Rev. 5

These steps are for vacuuming out the portable carbon change out units. Steps for change out of the portable carbon units are similar to changing out larger units for the treatments systems. One major difference is that the small portable units are vacuumed out dry while the larger units are slurried out using water and air pressure from a compressor.

1) Order enough carbon from the vendor for the size of the units being changed.

2) Bring the portable carbon units to the location of change out and stage in a safe location.

3) Use a wrench or socket to remove the top cover of the unit(s) being changed.

4) Wear appropriate PPE as outlined in Carbon Change out Procedure Document.

5) Use a step stool or other appropriate ladder to safely reach the top of the units. Use a ladder safety checklist prior to using the ladder.

6) Use a vacuum wand and hose from trailer to vacuum out the used carbon.

7) Put new carbon into the portable units by pouring carbon into the units using a funnel or slurry from tanker.

8) Close the top, replace the bolts and tighten.

SUPPLIER QUALITY ASSURANCE REQUIREMENTS

(BNL-QA-101)

5.2/2d01e011.docx Page 1 of 6 (04/2025)

PO/Contract No.: ______464274______________________________

1.0 PURPOSE & SCOPE

1.1 This document establishes quality assurance requirements to which Suppliers to Brookhaven Science Associates (BSA) must conform when specified in the procurement documentation.

1.2 This document contains two main sections. Section 3.0 covers the general requirements that are applicable to all Suppliers.

Section 4.0 contains special quality requirements that are applicable only when specifically invoked in the procurement documentation.

2.0 DEFINITIONS

2.1 The term Procurement documentation means the purchase order

(PO), contract, subcontract, Request for Proposal (RFP), Request for Quotation (RFQ) or other written agreement with the Supplier (seller) in which the requirements of BSA are incorporated.

2.2 The term Buyer means BSA operating Brookhaven National

Laboratory, acting by and through its Procurement & Property Management Division (PPM) issuing the PO/contract.

2.3 The term Supplier (seller) means the legal entity, which is the contracting party, with the Buyer with respect to the procurement documentation.

2.4 The term article or item means a product and/or a service.

3.0 GENERAL REQUIREMENTS

Unless otherwise specified in the procurement documentation, the following General Requirements apply:

3.1 Supplier’s Quality System and Quality Requirements

The Supplier must have and maintain an effective quality system that will, as a minimum, comply with all of the requirements as designated by the following:

3.1.1 A quality system certified/registered to the ISO

9001 standard: (latest revision as of the date of issuing the procurement documentation).

3.1.2 A quality system that meets the requirements of the

ISO 9001 standard: “Quality Management Systems – Requirements” (latest revision as of the date of issuing the procurement documentation).

3.1.3 Conformance to Supplier’s/Manufacturer’s quality

program or system.

3.1.4 Other: Refer to procurement documentation, (e.g. PO, Statement of Work [SOW], specifications, drawings) for quality requirements.

NOTE: Clauses 3.2 through 3.22 apply to all POs and will be included collectively in other procurement documentation when required/specified.

3.2 Assessment by Buyer

The Supplier’s quality system is subject to assessments by the Buyer’s Representative(s) for conformance with the requirements of the PO. Supplier or Distributor must allow BSA representatives, BSA customers, and regulatory agencies right of entry into the Supplier’s facilities to determine and verify product, processes, records, personnel, material, procedures, and systems.

3.3 Change Approval

No change(s) are permitted to be made to any Buyer requirements, (e.g. part number, model number, etc.) without the prior written approval of the Buyer.

3.4 Responsibility for Subcontractors

It is the responsibility of the Supplier to impose applicable requirements from this document upon their subcontractors.

Additionally, the Buyer reserves the right to disapprove, in writing, any subcontractor. For nuclear facility requirements per NQA-1, the Supplier must incorporate NQA-1 requirements in sub-tier procurement documents.

3.5 Responsibility for Conformance

The Supplier is responsible to provide items that conform to the requirements of the PO regardless of any assessments, surveillances, inspections and/or tests by the Buyer or its representatives at either the Supplier’ or Buyer’s facility. The Buyer reserves the right to request failure analysis and corrective action for non-conforming articles or items submitted or supplied to the Buyer. The Supplier is responsible for notifying the Buyer of any recalls or alerts associated with this

PO.

When NQA-1 requirements are imposed, prior to shipment, the Supplier must report any nonconformance that cannot be corrected to full conformance and obtain approval from BNL for possible Use-As-Is or Repair dispositions. Additionally, for commercial grade services, a service performance record must be provided that documents the adequacy of the service performed to the identified critical characteristics documented in the PO/contract.

3.6 Protection of Material and Equipment

The Supplier must employ procedures that assure adequate protection of material and equipment during shipment and while in storage. Such protection must include special environmental packaging, as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or contract, must comply with the requirements for preservation, packaging and marking as stated in the latest revision of ASTM Standard D 3951 Standard Practice for Commercial Packaging.

3.7 Measuring and Test Equipment (M&TE) Calibration

The Supplier must calibrate any M&TE used in the fulfillment of the PO requirements against certified standards that are traceable to the National Institute of Standards and Technology (NIST), or some other recognized national or international standard, or physical constant. The Supplier must notify the Buyer of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.

SUPPLIER QUALITY ASSURANCE REQUIREMENTS BNL-QA-101

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3.8 Suspect Counterfeit Parts

The Supplier shall verify the procurement source and associated documentation certifying authenticity.

Appropriate incoming inspection and / or test methods shall be used to detect potential suspect counterfeit items.

The Supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of suspect counterfeit items.

Distributors shall not modify, rework or repair any items shipped on this order.

For reference only, a list of authorized/franchised distributors for electronic components can be found at:

https://www.trustedparts.com/

* For more information refer to the following Department of Energy website: https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items

3.9 Electrostatic Discharge Control

Items that are susceptible/sensitive to electrostatic discharge (ESDS) must be handled and packaged to protect them from damage. Items and/or packages must be labeled to indicate the susceptibility to electrostatic discharge.

3.10 Electrical or Fire Protection Equipment, Material, and

Systems All electrical or fire protection equipment, material, and systems delivered to BNL must be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/)

For electrical or fire protection equipment, material, and systems which no NRTL accepts, certifies, lists, labels, or otherwise determined to be safe, the Supplier must determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents must be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction

(AHJ).

In accordance with 29 CFR 1910.147(c)(2)(iii) whenever new machines or equipment are provided with energy isolating devices, those devices must be designed to accept a lockout device.

3.11 Hoisting & Rigging Equipment

All hoisting & rigging equipment used at BNL must meet the requirements of the latest applicable OSHA Regulations and ASME B30 Series standards for design, construction, markings, and proof load testing.

When proof load testing is required by the standards, a certificate must be provided upon delivery documenting the proof test.

3.12 Deleted – requirements were added to each Purchase Order as the “Advance Notification of Delivery.”

3.13 Powered Machine Shop Equipment

All powered machine shop equipment (e.g., lathe) delivered to BNL must meet the requirements of the latest applicable OSHA 1910 Regulations (e.g., part subpart O). Equipment purchased must include an integrated NFPA 79 compliant emergency stop and an anti-restart device.

3.14 Vehicle-Mounted Elevating and Rotating Aerial Devices

All vehicle-mounted and rotating aerial devices equipment used at BNL must meet the requirements of ANSI A92.2.

3.15 Self-propelled Elevating Work Platform Equipment

All self-propelled elevating work platform equipment (e.g., scissor lift) used at BNL must meet the requirements of ANSI A92.6.

3.16 Manually Propelled Elevating Aerial Platform Equipment

All manually propelled elevating aerial platform equipment used at BNL must meet the requirements of ANSI 92.3.

3.17 Boom Supported Elevating Work Platform Equipment

All boom supported elevating work platform equipment used at BNL must meet the requirements of ANSI 92.5.

3.18 Powered Industrial Trucks and Attachments

Powered industrial trucks (e.g. forklifts, hi-lows) must meet the requirements of the ANSI/ITSDF B56 series for design, construction, markings, and test loading. Industrial truck attachments must be approved by the truck manufacturer and supplied with an attachment data plate indicating the new truck capacities.

3.19 Used Industrial Equipment

For used industrial equipment (e.g. scissor lifts, forklifts, etc.), a Certificate of Conformance as defined in clause 4.16 must be provided as objective evidence and must additionally state that all maintenance and manufacturing alerts have been screened and all required repairs and improvements have been completed. The Supplier must provide records of the last year of maintenance.

3.20 Global Harmonized System Compliance

The supplier of chemicals must deliver the chemical in full compliance with the Department of Labor, Occupational Safety & Health Administration (OSHA)’s Globally Harmonized System (GHS) Hazard Communication Standard (29CFR1910.1200), available at:

https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html

All hazardous chemicals delivered to BNL must be accompanied by an GHS Safety Data Sheets (SDS) with the format and content specified in 29CFR1910.1200. For information on the GHS SDS see OSHA Brief- Hazard Communication Standard: Safety Data Sheets Publication 3514 available at:

https://www.osha.gov/Publications/OSHA3514.pdf

All hazardous chemicals delivered to BNL after 12/01/2015 must have a label with the elements specified in 29CFR1910.1200 [product identifier; pictograms; signal…