Cape Launch Operations and Infrastructure Services (CLOIS)

Added: Mar 20, 2015 1:26 pm In preparation for the nearing proposal due date, offerors are reminded that the proposal submission address is "45CONS/LGCZR, Attn: Kathy Jackson, 1201 Edward H. White St./Bldg 423, Patrick AFB, FL 32925," as identified in Block 9 of the Standard Form 33, Solicitation, Offer and Award, page 1, and Section L, paragraph 1.2.1. Please also note Section L, paragraph 1.2.2 concerning procedures for delivery of handcarried submissions.

Added: Mar 17, 2015 3:35 pm FA2521-13-R-0019-0004 CLOIS Amendment 4 is issued to update Attachment l-04 TEP Task Ordering Worksheet Amended 17 March 15.
In summary Amendment 4 updates:
Attachment l-04 TEP Task Ordering Worksheet Amended 17 March 15 - Tab FY21 CLIN 7001 and allows for a place to put the Phase-out price.

Please note the deadline for offerors to submit questions and requests for clarifications was no less than ten (10) days prior to the RFP closing date. Therefore, the decision to respond to any further questions and requests for clarifications shall be at the sole discretion of the PCO.

****There are currently only 4 Amendments. FBO automatically numbers changes to the Solicitation; due to postings in both the regular and secure sites FA2521-13-R-0019-0001 CLOIS Amendment 1 is listed as both (Amendment 1 and Amendment 2), FA2521-13-R-0019-0002 CLOIS Amendment 2 will be listed as (Amendment 3), FA2521-13-R-0019-0003 CLOIS Amendment 3 will be listed as (Amendment 4), and FA2521-13-R-0019-0004 CLOIS Amendment 4 will be listed as (Amendment 5). ****

Added: Mar 16, 2015 4:38 pm FA2521-13-R-0019-0003 CLOIS Amendment 3 is issued to update Attachment 1a Appendix X.
In summary Amendment 3 updates:
Attachment 1a Appendix X - Asset Listing

Please note that offerors are encouraged to submit all questions and requests for clarifications no less than ten (10) days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the PCO.

****There are currently only 3 Amendments. FBO automatically numbers changes to the Solicitation; due to postings in both the regular and secure sites FA2521-13-R-0019-0001 CLOIS Amendment 1 is listed as both (Amendment 1 and Amendment 2), FA2521-13-R-0019-0002 CLOIS Amendment 2 will be listed as (Amendment 3), and FA2521-13-R-0019-0003 CLOIS Amendment 3 will be listed as (Amendment 4). ****

Added: Mar 12, 2015 3:15 pm The purpose of this revision to the solicitation notice is to provide Industry with the following document:

1) CLOIS Solicitation QA - Update on 12 March 15

Added: Mar 11, 2015 3:19 pm FA2521-13-R-0019-0002 CLOIS Amendment 2 is issued to update Attachment 1a Appendices C and R and verbiage in section H-3 ordering Procedures to address Certified Cost and Pricing data requirements on Task Orders. Changes to Section H-3 are marked with a change bar to the right.
In summary Amendment 2 clarifies and updates:
Section H-3 ordering Procedures
Attachment 1a Appendix C - Facility Tier Definition
Attachment 1a Appendix R - Performance Requirements Summary
Removes FAR Clauses 52.215-20 and FAR 52.215-20 Alt III from Section I
Adds FAR Clause 52.215-20 Alt IV to Section L

Please note that offerors are encouraged to submit all questions and requests for clarifications no less than ten (10) days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the PCO.

****There are currently only 2 Amendments for this solicitation. FA2521-13-R-0019-0001 CLOIS Amendment 1 is listed as FBO Amendment 1 and Amendment 2. FA2521-13-R-0019-0002 CLOIS Amendment 2 will be listed as FBO Amendment 3. ****

Added: Mar 09, 2015 4:38 pm The purpose of this revision to the solicitation notice is to provide Industry with additional answers to submitted questions. Responses to pending questions will be provided as soon as available. 

Added: Mar 09, 2015 4:24 pm

FA2521-13-R-0019-0001 CLOIS Amendment 1 is issued to address clerical errors throughout the Solicitation and provide specific instructions for counting costs for the Mission Sample (CLIN X018) within the Total Evaluated Price (TEP) worksheet.  The date specified for receipt of Offers IS NOT extended.

Section B language for CLINs X014, X018, X019, and X020 is revised as shown in the amendment.  Changes to CLIN X014 narratives are made to specify that vehicle and vehicular equipment costs are to be included in the Program Management CLIN X001.  Changes to the narrative portion of CLINs X018, X019, and X020 move the work required under PWS paragraphs 1.8.4 and 1.9.2 from CLINs X019 and X020 to CLIN X018.  This resolves numerous questions asked regarding double cost of certain work when calculating the TEP.  Any changes to Section L Instructions to Offerors and Section M Evaluation Factors for Award are shown with a change bar located to the right of any paragraph that was changed by this amendment.  PWS - Paragraph 1.4.11.1 is revised to correct a reference.  PWS Appendix H is updated to show secondary meters.  Attachment 4 DD254 has been revised as indicated on the previous Questions and Answers forms.  SCA WD 2005-2117 is updated and Attachment L-04 TEP Task Ordering Worksheet has been updated.

In summary Amendment 1 clarifies and updates:

Section B Language for CLINS X014, X018, X019, and X020
Section L Instructions to Offerors
Section M Evaluation Factors for Award
Attachment 1 Performance Work Statement (PWS) (restricted access)
Attachment 1a Appendix H - Meters (restricted access)
Attachment 4 DD254
Attachment 5 SCA WD 2005-2117 Rev 16
Attachment L-04 TEP Task Ordering Worksheet

Please note that offerors are encouraged to submit all questions and requests for clarifications no less than ten (10) days prior to the RFP closing date.  The decision to respond to questions and requests for clarifications made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the PCO.

Added: Feb 27, 2015 3:14 pm The purpose of this revision to the solicitation notice is to provide Industry with the following document:

1) CLOIS Solicitation QA - Posted 27 Feb 2015.doc

Responses to pending questions will be provided on the next update.

Added: Feb 19, 2015 3:55 pm The purpose of this revision to the solicitation notice is to provide Industry with the following document:

1) CLOIS Solicitation QA Working Master-Posted 19 Feb 2015

Added: Feb 18, 2015 9:52 am Contractor Responsibility Update: All Contractor Responsibility Information may be submitted via Email to ALL POCs no later than 25 February 2015 at 1:00 P.M. Eastern Time. Hard copy Contractor Responsibility Information should be in the Volume 3 binder at time of proposal submission.

Added: Feb 11, 2015 11:42 am SOLICITATION NOTICE: This is a request for proposal. The 45th Contracting Squadron, Cape Canaveral AFS, FL announces the release of solicitation FA2521-13-R-0019 Cape Launch Operations and Infrastructure Support (CLOIS) program.

SOLICITATION ISSUE DATE: 11 February 2015

CONTRACTOR RESPONSIBILITY INFORMATION: The Government request submission of contractor responsibility information to ALL POCs no later than 25 February 2015 at 1:00 P.M. Eastern Time.

QUESTIONS AND ANSWERS: All questions related to this solicitation must be submitted in writing in the format provided in attachment L-01; via email to ALL POCs no later than 16 March 2015. The Government reserves the right to respond to any questions submitted after this date.

PROPOSAL DUE DATE/TIME: All proposal volumes are due on 26 March 2015 at 1:00 P.M. Eastern Time.

POINTS OF CONTACTS:

Kathy Jackson, email: Kathy.Jackson.2@us.af.mil
Laurie Rowe, email: Laurie.Rowe@us.af.mil
Candon Haynicz, email: Candon.Haynicz@us.af.mil
Nancy Hodges, email: Nancy.Hodges@us.af.mil
Cartama Ramos-Crafton, email Cartama.RamosCrafton@us.af.mil

NOTICE TO OFFERORS: FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS PROJECT. NO AWARD WILL BE MADE UNTIL FUNDS ARE AVAILABLE TO MAKE PAYMENTS UNDER A CONTRACT. THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER RFP CLOSING, WITH NO OBLIGATION TO THE OFFEROR BY THE GOVERNMENT.

Added: Jan 27, 2015 2:04 pm Modified: Feb 11, 2015 11:19 amTrack Changes

PRE-SOLICITATION NOTICE: This is NOT a request for proposal, NO SOLICITATION DOCUMENT EXISTS AT THIS TIME. The 45th Contracting Squadron, Patrick AFB, FL announces the anticipated release of the solicitation FA2521-13-R-0019 Cape Launch Operations and Infrastructure Support (CLOIS).

Description of Services: This acquisition is for contractor support services to assist the 45th Space Wing (45 SW) in providing operations, maintenance, and engineering support for facilities and systems at Cape Canaveral Air Force Station (CCAFS), Florida, and supporting annexes. These facilities and systems are vital to the support of Department of Defense (DoD) civil and commercial space launch processing at CCAFS. The CLOIS contractor will be responsible for planning and executing all preventive and corrective maintenance and performing configuration changes to facilities and systems necessary to achieve the maximize operational availability to ensure mission success. The essential requirement of CLOIS is the prioritization of these efforts within the available funding resources based on mission support, personnel and hardware safety, life-cycle costs, and performance improvements. Without continued support, the 45 SW would be faced with immediate mission failure.

The award will be restricted to 100% Small Business with applicable NAICS Code and size standard for this acquisition 561210/$38.5M.

The estimated ceiling for this contract is $390M. The minimum guarantee will be the Phase-In costs.

The performance period is for an ordering period of six (6) years and six (6) months from time of award.

Contract award will be based on a best value analysis Cost/Price, Technical Capability and Technical Risk factors.

Please note that the Solicitation Documents to follow are For Official Use Only (FOUO) and access request will be required. No person may have access to information designated as For Official Use Only (FOUO) unless that person has been determined to have a valid need for such access in connection with the accomplishment of a lawful and authorized Government purpose. Printed and electronically stored documents must be protected IAW DoDM 5200.01, Vol. 4, Controlled Unclassified Information (CUI). Electronic transmission of FOUO requires the use of encryption.

FOR PREVIOUSLY RELEASED DOCUMENTS TO INCLUDE QUESTIONS & ANSWERS RELATED TO THE CLOIS REQUIREMENT PLEASE REFER TO FBO SPECIAL NOTICE FA2521-13-R-0019. THE GOVERNMENT WILL CONTINUE TO UPDATE THE SPECIAL NOTICE UNTIL THE SOLICITATION IS RELEASED. ALL FINAL DOCUMENTS WILL BE POSTED AT TIME OF SOLICITATION RELEASE.

Interested parties should register on-line and subscribe to receiving procurement announcements related to this solicitation by entering the website at www.fbo.gov.

There will be no paper copies of this solicitation. All solicitation information may be obtained through the above referenced website. Any questions related to this solicitation must be submitted in writing; via email to ALL POCs listed:

Contracting Officers:

Kathy.Jackson.2@us.af.mil
Laurie.Rowe@us.af.mil

Contract Specialists:

Candon.Haynicz@us.af.mil,
Cartama.Ramoscrafton@us.af.mil
Nancy.Hodges@us.af.mil

NOTICE TO OFFERORS: FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS PROJECT. NO AWARD WILL BE MADE UNTIL FUNDS ARE AVAILABLE TO MAKE PAYMENTS UNDER A CONTRACT. THE GOVERNMENT RESERVES THE RIGHT TO
CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER RFP CLOSING, WITH NO OBLIGATION TO THE GOVERNMENT.

Added: Feb 06, 2015 3:16 pm REVISED CLOIS SOLICITATION INFORMATION
The following paragraphs provide the latest status of the CLOIS acquisition. This information is provided in advance of Final RFP release to allow as much time as possible to consider any changed information from previously published notices.

SOLICITATION ISSUANCE AND PROPOSAL SUBMISSION
The official Request for Proposal for CLOIS will be posted to FBO on 11 FEB 15. Proposal closing date will be 26 MAR 15. All solicitation documents will be uploaded in final form on 11 Feb 15. Documents which were under restricted access during draft stages will also be restricted when posted as part of the final solicitation. Bidder's library documents will not be reposted as they are informational only. The library located on FBO will remain accessible throughout the proposal process.

PERFORMANCE PERIOD UPDATE
Throughout the draft RFP stages, the CLOIS team has attempted to provide as much information to industry as soon as it could be released in order to allow you maximum time to prepare for final RFP release. Last week, we posted an update to the performance period of the acquisition in response to your questions. Although the information was current at that time, circumstances have changed and the timeline has been revised. In addition to reducing the proposal submission time from 45 days to 42 days, the final RFP posted on 11 Feb 15, will also contain contract start date and performance period changes. Contract transition is scheduled for 1 Sep through 30 Nov 15 with full performance on 1 Dec 15. The Government team realizes this is a very aggressive schedule and will do everything possible to answer questions and resolve any issues as quickly as possible. Changes to the performance period will be reflected in the solicitation and the Total Evaluated Price Worksheet.

REQUEST FOR EARLY SUBMISSION OF CONTRACTOR RESPONSIBILITY DOCUMENTATION
When the final RFP is released you will notice the majority of documents mirror those posted in draft format. Some will have changes prompted by your questions. The final solicitation document contains a new requirement to provide a copy of your proposal to your cognizant DCAA at the time you submit the proposal to us. Additionally, in order to allow any needed pre-award surveys to proceed as early as possible, the RFP will request early submission of the information requested under the Contractor Responsibility paragraph. The final RFP will contain a change in Section L paragraph 1.2.1 and will read as follows:

1.2.1. Submission: All volumes, paper and electronic, shall be delivered to 45 CONS/LGCZR, Attn: Kathy Jackson, Procuring Contracting Officer, 1201 Edward H. White St. Patrick AFB, FL 32925, Building 423, Room N204 no later than 1:00 PM local time 26 Mar 2015. Concurrent with submission of the documents required in Table 1.3, the offeror shall provide one complete proposal package to their DCAA auditor for use in a pre-award survey. Additionally, the Government requests early submission of the information requested in paragraph 4.1.2.3. Contractor Responsibility Information no later than 1:00 PM local time 25 FEB 15 to permit early determination of pre-award survey needs.

The Section L paragraph which provides instructions for submission of Contractor responsibility information has been further clarified and will read as follows:

4.1.2.3. Contractor Responsibility Information: Provide a listing of contracts performed by the prime contractor within the last three years. For each contract, include contract number, title, whether you were the prime contractor or subcontractor, contract amount and point of contact (email and phone number) for the Contracting Officer or Program Manager. For contracts performed as a subcontractor, provide point of contact information for the prime contractor. For offerors proposing as a Joint Venture (JV), include the contract number, title, whether the contract was performed by the same JV or a single partner, contract amount and Contracting Officer or Program Manager point of contact (email and phone number) for each. Provide a copy of the prime contractor financial statements for the last three completed fiscal years. For offerors proposing as a JV, provide a copy of the JV agreement identifying the financial structure and financial statements for the last three completed fiscal years. If the JV does not have financial statements for three completed fiscal years, provide the information of each JV partner. The Government may collect additional information from additional sources to include, but not limited to, the Past Performance Information Retrieval System, Federal Awardee Performance and Integrity Information System, Electronic Subcontract Reporting System, or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Officials; the Defense Contract Management Agency, and commercial sources. See Paragraph 1.2.1 requesting early submission of the information requested in this paragraph.

Factor 2, Technical Risk will require additional information than previously stated in the draft version. The factor has a new paragraph number and will read as follows:

2.2. Factor 2 - Technical Risk Specific Instructions

Technical risk will be assessed for each Technical Capability subfactor. As a part of each Technical Capability subfactor, the offeror shall address any Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with Section M, Table 2.2, Technical Risk Rating. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements. Propose a realistic "work around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

FINAL SOLICITATION DOCUMENTS vs DRAFT DOCUMENTS
Offerors are reminded that the final documents posted on 11 Feb 15 must be used in preparing the proposal. Highlighting the Section L paragraph changes in this notice is not intended to relieve the offeror from reviewing the final documents and does not indicate that other documents are identical to the draft. Final documents do have some changes from the drafts. It is the offeror's responsibility to review final documents for proposal preparation.

Please direct questions via email to Kathy Jackson (Kathy.Jackson.2@us.af.mil) and Laurie Rowe (Laurie.Rowe@us.af.mil).

Added: Jan 29, 2015 11:27 am Information to Offerors: The following paragraphs address numerous questions asked in response to the recently posted presolicitation notice.

Period of Performance and Final RFP date: The anticipated period of performance for CLOIS has changed from the original draft versions which showed a 1 Oct 15 start date. You may have noticed this in your review of the updated TEP worksheets. At this time, it is anticipated that the phase in period for CLOIS will begin 1 Dec 15 and run through 29 Feb 16. Full performance of CLOIS would then begin 1 Mar 16. While the performance period is changing, this does not mean the RFP will be delayed. The presolicitation notice was issue in anticipation of being able to issue the final solicitation in the very near future. In order to allow industry to be prepared for issuance of the Final RFP, the notice advices that you should not expect it any earlier than 15 days from the date the notice was posted. As discussed during industry days, the proposal period has been set for 45 days. Combining these two facts, you can deduce that the earliest date proposals may be due would be 60 days from 27 Jan 15.

Draft Documents versus Final Documents: Numerous documents have been previously uploaded to FBO. These documents were draft and cannot be used as the final solicitation. This DOES NOT mean the information in them is invalid. Final documents should mirror very closely with the documents you received in draft form. Several PWS appendices are undergoing minor revisions in response to industry questions. In most cases, the responses to the questions will allow you to see where the change was made. All documents must be reposted in final form with the final solicitation. The same type of documents which were in the restricted area of FBO for the draft documents will be in the restricted area for the final solicitation. If you do not already have access to a restricted access document and anticipate needing it for the final solicitation, you should request access now to speed the process once final documents are released.

Instructions for requesting access to the FINAL Solicitation Documents:

1) All parties interested in viewing the Solicitation documents must be registered on FBO.
2) Parties must request access via FBO to view/download the restricted access portion of the Solicitation package.
3) Parties who have already provided a completed Restricted Access Request Form will not need to go any further. If FBO requires a new authorization, we will use your previously submitted form to grant access once you request it. However, you must request access to the restricted access area documents when they are posted in order for us to have a means to give you access. If you do not do this step, we have no means of connecting you to the restricted documents.
4) Parties who have not previously provided a completed Restricted Access Request Form and received access MUST send an email to cartama.ramoscrafton@us.af.mil AND candon.haynicz@us.af.mil requesting the FBO Restricted Access Request form.
Fill the form out, sign it and return it in order to receive access. You must request access to the restricted access area documents in order for us to have a means to give you access. If you do not do this step, we have no means of connecting you to the restricted documents. Completing the process from form initiation to obtaining documents can take several business days. Please plan accordingly so your access is in place before the final documents are released.

Questions: Answers to previously asked questions on the DRAFT documents are continually being worked and will continue to post to the Special Notice leading up to the posting of the FINAL Solicitation documents. Once the Solicitation is posted all Questions must be pertaining to the Final Documents.

Added: Jan 27, 2015 2:04 pm

PRE-SOLICITATION NOTICE: This is NOT a request for proposal, NO SOLICITATION DOCUMENT EXISTS AT THIS TIME. The 45th Contracting Squadron, Patrick AFB, FL announces the anticipated release of the solicitation FA2521-13-R-0019 Cape Launch Operations and Infrastructure Services (CLOIS).

Description of Services: This acquisition is for contractor support services to assist the 45th Space Wing (45 SW) in providing operations, maintenance, and engineering support for facilities and systems at Cape Canaveral Air Force Station (CCAFS), Florida, and supporting annexes. These facilities and systems are vital to the support of Department of Defense (DoD) civil and commercial space launch processing at CCAFS. The CLOIS contractor will be responsible for planning and executing all preventive and corrective maintenance and performing configuration changes to facilities and systems necessary to achieve the maximize operational availability to ensure mission success. The essential requirement of CLOIS is the prioritization of these efforts within the available funding resources based on mission support, personnel and hardware safety, life-cycle costs, and performance improvements. Without continued support, the 45 SW would be faced with immediate mission failure.

The award will be restricted to 100% Small Business with applicable NAICS Code and size standard for this acquisition 561210/$38.5M.

The estimated ceiling for this contract is $390M. The minimum guarantee will be the Phase-In costs.

The performance period is for an ordering period of six (6) years and six (6) months from time of award.

Contract award will be based on a best value analysis Cost/Price, Technical Capability and Technical Risk factors.

Please note that the Solicitation Documents to follow are For Official Use Only (FOUO) and access request will be required. No person may have access to information designated as For Official Use Only (FOUO) unless that person has been determined to have a valid need for such access in connection with the accomplishment of a lawful and authorized Government purpose. Printed and electronically stored documents must be protected IAW DoDM 5200.01, Vol. 4, Controlled Unclassified Information (CUI). Electronic transmission of FOUO requires the use of encryption.

FOR PREVIOUSLY RELEASED DOCUMENTS TO INCLUDE QUESTIONS & ANSWERS RELATED TO THE CLOIS REQUIREMENT PLEASE REFER TO FBO SPECIAL NOTICE FA2521-13-R-0019. THE GOVERNMENT WILL CONTINUE TO UPDATE THE SPECIAL NOTICE UNTIL THE SOLICITATION IS RELEASED. ALL FINAL DOCUMENTS WILL BE POSTED AT TIME OF SOLICITATION RELEASE.

Interested parties should register on-line and subscribe to receiving procurement announcements related to this solicitation by entering the website at www.fbo.gov.

There will be no paper copies of this solicitation. All solicitation information may be obtained through the above referenced website. Any questions related to this solicitation must be submitted in writing; via email to ALL POCs listed:

Contracting Officers:

Kathy.Jackson.2@us.af.mil
Laurie.Rowe@us.af.mil

Contract Specialists:

Candon.Haynicz@us.af.mil,
Cartama.Ramoscrafton@us.af.mil
Nancy.Hodges@us.af.mil

NOTICE TO OFFERORS: FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS PROJECT. NO AWARD WILL BE MADE UNTIL FUNDS ARE AVAILABLE TO MAKE PAYMENTS UNDER A CONTRACT. THE GOVERNMENT RESERVES THE RIGHT TO
CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER RFP CLOSING, WITH NO OBLIGATION TO THE GOVERNMENT.