CLOIS_Solicitation_-_Final_Q A_Posting_-_18_March.xlsx
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- Solicitation number
- FA2521-13-R-0019
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Please see attached Answers to Questions we have received. Please note the deadline for offerors to submit questions and requests for clarifications was no less than ten (10) days prior to the RFP closing date. Therefore the decision to respond to any further questions and requests for clarifications shall be at the sole discretion of the PCO.
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Sheet1
| Number | Questions/Answers | Answers | RFP Section/ Exhibit/Attachment | Paragraph Number |
| Received 12 Feb - Posted 19 Feb | ||||
| 1 | Pursuant to FAR 52.222-43 (b) included in the solicitation the contractor warrants that the contract prices do not include any allowance for any contingency to cover increased costs for which adjustment is provided under the clause. Paragraph (d)(1) of the clause states that the contract price will be adjusted to reflect changes in wages resulting from wage determinations applicable on the anniversary date of the multiple year contract or at the beginning of the renewal option period. Is it the government’s intent to adjust contract prices annually during the contract base term for wage increases established in applicable collective bargaining agreements? | Section H-4 explains that rates will be updated annually on 1 October. | Section I -- Contract Clauses, Clauses Incorporated by Reference, FAR 52.222-43 | Paragraph (d)(1) of FAR Clause 52.222-43 |
| 2 | In the solicitation documents issued February 11, 2015, paragraph 1.2.1 directs Offerors to submit the information requested in paragraph 4.1.2.3 Contractor Responsibility Information no later than 1:00pm local time on February 25, 2015. Does the Government require a paper copy of this information, or will an electronic submission be sufficient? Can the Government please provide submission instructions for the information requested in paragraph 4.1.2.3 Contractor Responsibility Information? | Please see FBO update on Submission of Contractor Responsibility Information. | Section L-1, 1.2.1; 4.1.2.3 | paragraph 1.2.1; 4.1.2.3 Contractor Responsibility Information |
| 3 | Is the Cross Reference Matrix included in the page count? Page 172, paragraph 1.3.1.1 does not list it as not included in page count | Yes, it is to be included in the page count. | Section L | Paragraph 1.3.1.1 Page limitation; Section L-2 Vol. 1 - Factor 1 Technical Capability, 2.1 |
| 4 | Page 174, paragraph 2.1 specifies the general outline, but does not include "Factor 1 Technical Capability". Should we add "Factor 1 Technical Capability" as item 4 and move the rest down in sequential order? | There is no specific narrative associated with Factor 1 Technical Capability, the narrative should be associated with each of the subfactors. | Section L-2 | Paragraph 2.1 |
| 5 | Section L 2.1.1.2 states: "Provide a listing of required positions/personnel certifications and personnel training requirements, at a minimum." Will the government please clarify: |
a) What is the definition of "required positions" for the purposes of this proposal?
b) What types of certifications are required to be listed? Are these limited to professional certifications required to ensure technical expertise?
c) What personnel training requirements are required to be listed? Is this limited to the training requirements stated in the PWS? a) These are positions the contractor believes necessary to successfully execute the contract.
b) In addition to requirements in the PWS, the contractor should list any and all certifications specified or necessary to meet the PWS requirements.
| c) Minimally the training specified in the PWS and beyond that what the contractor considers necessary. | Section L 2.1.1.2 | Page 6, Paragraph 2.1.1.2 | |||
| 6 | Page 174, paragraph 2.1 (6) lists the Factor 2: Risk Management as a section at the end of the Subfactors. Page 177, paragraph 2.2 states "As part of each Technical Capability subfactor, the offeror shall address any Technical Risk…" Please clarify if each technical risk item should be identified in Factor 2, separate from Factor 1 subfactors; or be placed at the end of each subfactor in Factor 1. | The Government does not have a preference on how this is proposed as long as all Section L requirements are addressed. | Section L 2.1 (6); Section L.2.2 Factor 2 | Pages 174 and 177 | |
| 7 | The answer to Question 21 says; “The CLOIS contractor will need to work with the government and the Maximo contractor to setup the system for any new business rules.” Please explain how the process will be managed for the development of enhancements to Maximo, e.g.: |
a. Who will be the developer of Maximo expanded functions:
b. Will there be a controlled system development methodology; for example, will the CLOIS contractor submit a requirements document to a Government sanctioned Configuration Control Board? What will the approval process include?
c. Will the CLOIS contractor be able to add enhancements to the standard Maximo functions independent of the 3rd party contractor responsible for maintaining and administering Maximo?.
The CLOIS contractor will submit any Maximo change requests to 45 Civil Engineer Squadron (45CES), Cape Engineering Flight. Requests may be submitted via email to the appointed POC. If more information is required, the requestor will be contacted. The government will review the requested change and either approve or deny the request.
a. The government has a separate contract for Maximo administration and development.
b. The CLOIS contractor will submit proposed changes to the government (45 CES) for approval and implementation.
c. No.
| Reference to Questions 21, 23 and 27 and the answers provided | ||
| 8 | Please provide details about which Maximo modules are to be implemented for CLOIS? | The CLOIS contractor will have access to all Maximo modules including the list shown below. The CLOIS contractor must populate all relevant modules to capture complete work effort of CLOIS execution. |
- Asset management
- Work management
- Service management
- Contract management
- Inventory management
- Procurement management
| Reference to Questions 21, 23 and 27 and the answers provided | ||
| 9 | If the standard Maximo product provides modules, such as Purchasing and Inventory, that are exceptional to capabilities that the IOMS instance employs, and which the CLOIS contractor wishes to use for its maintenance management processes, how will these be provided? | The CLOIS contractor will have access to all Maximo modules including the list shown below. |
- Asset management
- Work management
- Service management
- Contract management
- Inventory management
- Procurement management
| Reference to Questions 21, 23 and 27 and the answers provided | |
| 10 | The answers to Question 23 and 24 states; “The CLOIS contractor will be responsible [for] Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together.” The answer to Question 27 states; “The IOMS Maximo instance will become the primary CLOIS database, and the LOSC information integrated separately.” |
a. It is understood that the CLOIS contractor will be responsible for the post transition phase-in maintenance of operational data. However, who will be responsible for initial data load of assets and other data such as maintenance schedules, and PM work order templates if used from the existing LOSC Maximo data.
| The government will provide the initial CLOIS Maximo database with all facilities and assets. All existing maintenance instructions and schedules will be loaded into the CLOIS Maximo database and ready for use. Assets with missing maintenance instructions and schedules may be defaulted to use the Cape Engineering standard (RS Means Facilities Maintenance & Repair, 2014, 21st Edition). | Reference to Questions 21, 23 and 27 and the answers provided | |
| 11 | The question about the data warehouse was not in reference to the EDC. The data warehouse is an archive of production data generated during the course of maintenance work performed and written to an auxiliary database on a separate server. The data warehouse is periodically updated with information as it is developed in Maximo or the contractor’s proprietary financial management system. This capability provides a convenient source of data to the Government and other agents with authorized access. It also supports efficient operation and optimum response to users of the Maximo work management system. Is this a facility that the Government would like to have retained and used for the CLOIS contract? |
a. Answer d) states; “Under LOSC, the government does not have access to Maximo. Under IOMS it does. Under CLOIS the government will maintain Maximo.” Does the Government want direct access to Maximo and the CLOIS contractor’s financial management system, or can the data of interest be provided through a data warehouse capability as described above?
| The CLOIS contractor must use Maximo as a complete computerized maintenance management system (CMMS). All work accomplished for CLOIS execution must be captured in the Maximo system. This includes, but is not limited to, prime and subcontractor labor hours, material costs, work order tracking, asset condition assessments, repair history, service work, collection work, and any other relevant data. Any data or information that cannot be input into the Maximo system must be housed in the Engineering Document Center (EDC). The government will have unlimited access to Maximo and the EDC. | Reference to Questions 29 and the answer provided. | ||||
| 12 | Should the Government’s answer have referenced section 1.1.3 instead of 1.3? | Yes, government's answer is in reference to PWS 1.1.3. | Reference to Questions 102 and the answer provided. | ||
| 13 | Does the EDC use a document management system? Does it provide any capabilities such as those provided by Agile? | No. The EDC does not use a document management system. | Reference to Questions 105 and the answer provided. | ||
| 14 | Can the Government provide a list of the current SRD systems at CCAFS? | Information specific to CCAFS cannot be readily extracted; however, the CLOIS contractor will be required to perform little, if any, direct maintenance on SRD coded systems. | PWS | Page 44 Section 4.2.1 | |
| 15 | In the most recent release of Appendix A, dated 15 Jan 15 and release on 30 Jan 2015 it appears that Tiers 1-5, and 0 have the same corresponding COL level. i.e. All Tier 1 facilities are COL 1; all Tier 2 have COL 2 designators, etc. Does the Government expect all facilities within a Tier level to receive the same level of COL service, or is this latest change an error. If this recent change is the Governments intent, how does this change affect the following wording in Section M: | Yes. The current COLS and Tiers have been matched (i.e. a Tier 1 facility receives COLS 1). | Appendix A | ||
| 16 | Section M, para. 2.1.4.1 states: “The offeror provides an outline for the Engineering Management Plan (EMP) that adequately addresses, at a minimum; all work categories (Appendix E); Facility Tiers (Appendix C); Common Output Level Standard (COLS) (Appendix D); and demonstrates consistency and cohesion throughout……”. In light of the most recent change to Appendix A, how are we to address the subfactor evaluation requirement? | The offeror must still address Tiers and COLS in the Engineering Management Plan. Tiers and COLS represent different areas of operations, maintenance, and repair. This requirement does not change if Tiers and COLS match for a single facility. | Section M | Page 190 2.1.4.1 | |
| 17 | Section L, para 2.1.4.1 Subfactor 4, Engineering Support does not provide specific instructions on how to address Tier’s and COL’s. Will the Government please provide these instructions. | The offeror shall submit an outline of their proposed Engineering Management Plan (EMP). Each offeror's format will vary. The offeror's submittal is part of the evaluation criteria. | Section L | Page 175 2.1.4.1 | |
| 18 | What is the reason for the Governments taking an aggressive approach and moving up the contract start date? | As CLOIS is a combination of two existing contracts that end 1 October 15, the government intends to have a contract vehicle in place prior to the IOMS and LOSC completions. | General Question | ||
| 19 | In section B the unit of measure is in square feet for CLINs 0005 thru CLIN 0009 stating a max quantity for each CLIN identified with respect to the PWS along with facilities identified in Appendix A. However, in Appendix A for those CLINs, not only is the unit of measure in square feet but other various units of measure for those specific Tiered Facilities. Is the Industry required to convert these units of measure? Also, in the TEP the Max Quantity listed does not match section B or the information in Appendix A. Can the Government please clarify these quantities and how the industry should accurately price these CLINS using the data provided in Section B, Appendix A, and the TEP worksheet? | Section B and the TEP worksheet do not match, Section B was built into the RFP as a place holder for CLINs and will be populated with totals after award. Offerors are not required to fill out Section B ONLY the TEP worksheet. |
| CLINS 0005 through 0009 are to be proposed per the TEP worksheet which is Square Foot per month. The quantities listed in Schedule B are built in to provide flexibility in the contract writing system. Offerors are not to fill out section B. | Section B/Appendix A/TEP worksheet | ||
| 20 | Sub paragraph e. lists CLIN 0017 as a fixed price CLIN which requires unit price. Yet, sub paragraph h. list CLIN 0017 as a Government estimated CLIN which only requires indirect costs and fee in the TEP worksheet. Please clarify this apparent conflict. Note, if a fixed unit price is required, specific workload definition of the Sustainment project to be priced will be required. | Concur that CLIN 0017 has no unit price. CLIN 0017's fixed price will be negotiated for each task. Please provide only the indirect costs and profit associated with CLIN 0017 in the TEP worksheet. CLIN 0017 should not have been included in Section L para 3.1.1.7(e). |
| Section L | Page 181 3.1.1.7 | ||||
| 21 | For CLIN xx18, Mission Support, the TEP worksheet refers to the sample mission. The sample mission is defined in Attachment L-02. The implication is that the unit price for mission support to be given in the TEP worksheet should include all the activity given in L-02. Looking closer at L-02, there are tabs for “SV-LV Ordnance Mission Support” and “Comm Mission Support Tasks”. This work would be covered by PWS sections 1.8 and 1.9, respectively. However, those PWS paragraphs are to be priced under CLINs xx19 and xx20, respectively. The TEP worksheet requires an estimated cost for those CLINs. It appears that if L-02 is priced for CLIN xx18, and CLINs xx19 and xx20 are priced for all of the respective PWS requirements, there will be a duplication of cost in the TEP. Please resolve this apparent duplication. If munitions and comm mission support is to be excluded from TEP CLIN xx19 and xx20 pricing, please specify which PWS paragraphs are to be excluded. | The Mission Sample costs in the TEP worksheet are for Evaluation Purposes only. The Government understands that the Mission Sample will pull from PWS paragraphs associated with work under other CLINs. This will be clarified in RFP Amendment 1. | TEP Worksheet, | ||
| Attachment L-02 (Sample Mission) | Page 181 3.1.1.7 | ||||
| 22 | Should the Contractor Responsibility Information that is due 25 FEB 15 be submitted in a binder as a separate volume? If so, is the requirement the same as for Volume 3 - Administrative Documents , an original and 1 hard copy, plus 3 CD-ROMs? Can the information be excluded from Volume 3, since it is being submitted earlier? Does it get submitted to the cognizant DCAA by that same date? | Please see FBO update on Submission of Contractor Responsibility Information. | Section L | Page 183 4.1.2.3 | |
| 23 | In the past offerors have only submitted the Price/Cost Volume to their cognizant DCAA. Please confirm that the requirement now is to submit all volumes of the offeror's proposal to the DCAA, and not just Volume 2 - Cost/Price. | Please submit all volumes to the DCMA. | Section L | Page 171 1.2 Receipt of Proposals | |
| 24 | Should the offeror include proof of the required Secret Facility Clearance with Volume 3 - Administrative Documents. | Yes. | Section L | Page 184 Clauses Incorporated by Reference 5352.215-9000 Facility Clearance | |
| 25 | Regarding the answer to question #95, the Government’s response is that Offerors are not required to fill out SCHEDULE B. |
• Will the Government confirm that SCHEDULE B and Section B are one in the same?
Section L Paragraph 4.1.1 Indicates that Sections A through K constitute the model contract therefore requiring all “fill-ins” be completed and submitted in Volume 3 Administrative Documents. If Section B is required to be completed, Section B and attachment L-04, TEP worksheet do not directly correlate.
• If it is determined that Section B is required to be completed could the Government please clarify what and how information, if any, is to be populated in that section?
Additionally, CLINs 6001-6025, the six month extension, are not calculated by the Offeror.
• If Section B is to be filled out, what is the expectation for the Offeror to address these CLINS in Section B?
| Yes, Section B and Schedule B are one in the same. The offeror is not required to complete Section B, ONLY the TEP worksheet. | Section B , Q&A #95 | Pages 2 - 93 | |||
| 26 | Can the Government please clarify that CLIN X023 (Phase in) is NOT Fixed Price, and that CLIN X026 (CDRL) is? | CLIN X023 (Phase In) is FFP and CLIN X026(CDRL) is Not Separately Priced | Section L | Page 183 4.1.1 | |
| 27 | Regarding the Contractor Responsibility Delivery Requirements; |
• What method of delivery is required for this information to be provided on 25 February – Hard copy in a binder with an electronic copy (CD), Email, or other Electronic method?
• Is this information required to be submitted to DCAA early (on 25 February), and if so using which method of delivery – Hard copy with CD, Email, Electronic?
• Is this information still required to be included in the final proposal submission of Volume 3 being submitted on 26 March 2015?
| Please see FBO update on Submission of Contractor Responsibility Information. | Section L | Page 182 4.1.2.3 | |
| 28 | In Attachment L-06 the Government asks for two separate plans. An Activation plan and a Deactivation plan. The requirements (Labor) for these two plans can vary widely which means so could the cost. In Attachment L-04, TEP Worksheet, CLIN X025 does not delineate between the Activation and Deactivation cost. |
• As the cost can vary widely between the two plans, what cost does the Government expect to see in the TEP Worksheet for CLIN X025 - The most expensive plan cost? The combined cost of both plans? Or the cost of a single plan, and if so, which plan?
• Additionally, if material is required to support either or both plans, does the Government expect these costs to be included in CLIN X025 or does the Government expect to see those costs in CLIN X014?
| The cost used on the TEP Worksheet should include the combined labor for both one (1) activation and one (1) deactivation. Materials will be captured under CLIN X014. | Attachment L-06 | N/A | |
| 29 | The Government requests early submission of the information requested in paragraph 4.1.2.3. Contractor Responsibility Information no later than 1:00 PM local time 25 FEB 15. |
1. Does the Government want the information submitted in accordance with the instructions Section L paragraph 1.3 - one original and one copy submitted in three ring binders, plus a CD?
| 2. Should this information also be included in the final submission of Volume 3? | Please see FBO update on Submission of Contractor Responsibility Information. | Section L | 1.2.1 | |||
| 30 | Will the USG provided the number of work orders by craft for each Tier? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.3.1 | ||
| 31 | Will the USG provide the number of work orders for Facility Finishes? | A sample 12 month work order history has been provided in the bidder's library. | PWS | 1.3.2 | ||
| 32 | Will the USG provide the number of Ladders to be maintained? | This information is not available. | PWS | 1.3.4 | ||
| 33 | Will the USG provided the number of work orders by Plumbers for each Tier? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.3.5 | ||
| 34 | Will the USG provided the number of work orders by HVAC Mechanics for each Tier and the number size and location of each HVAC system? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. Major HVAC systems are identified in Appendix F (real property report) and Appendix X (Asset Listing). | PWS | 1.3.6 | ||
| 35 | Will the USG provided the number of work orders for boilers for each Tier and the number and location of each boiler? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. Major boiler systems are identified in Appendix F (real property report) and Appendix X (Asset Listing). | PWS | 1.3.7 | ||
| 36 | Will the USG provided the number of pressurized systems for each Tier and location of each? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. Pressurized systems are identified in Appendix X (Asset Listing). | PWS | 1.3.8 | ||
| 37 | Will the USG provided the number of work orders by Electricians for each Tier and locations of each electrical system by facility? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. Major electrical systems are identified in Appendix F (real property report) and Appendix X (Asset Listing). | PWS | 1.3.9 | ||
| 38 | Will the USG provided the number of work orders for Elevators for each Tier and location of each elevator? | See Appendix X, Asset Listing. | PWS | 1.3.10 | ||
| 39 | Will the USG provided the number of Cathodic Protection Systems for each Tier? | See Appendix X, Asset Listing. | PWS | 1.3.11 | ||
| 40 | Will the USG provided the number of fixed cranes along with sizes and locations? | See Appendix X, Asset Listing. | PWS | 1.3.12 | ||
| 41 | Will the USG provided the number of Fire Protection System by location, size and type? | See Appendix X, Asset Listing. | PWS | 1.3.13 | ||
| 42 | Will the USG provided the number of all POL systems along with size and type? | See Appendix X, Asset Listing. | PWS | 1.4.5 | ||
| 43 | Will the USG provided the number Utility Meters? | See Appendix H, Meters | PWS | 1.4.4 | ||
| 44 | Will the USG provided Appendix K for review? | Appendix K has been provided | PWS | 1.4.6 | ||
| 45 | Will the USG provided the number of work orders by craft for each Tier for Pavement and Site improvements? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.4.7 | ||
| 46 | Will the USG provided the size if the airfield, number and location of all lights and access gates? | See Appendix Z for size/location of airfield. | PWS | 1.4.8 | ||
| 47 | Will the USG provided the number of work orders for Infrastructure Support for each Tier? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.4.9 | ||
| 48 | Will the USG provided the number of work orders for Corrosion Control for each Tier? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.4.10 | ||
| 49 | Will the USG provided the number of work orders/ job orders for Heavy Equipment and Mobile cranes for each Tier? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.4.11 | ||
| 50 | Will the USG provided Appendix G for review? Will the USG provide the number of Towers to be maintained and the number of work order for each Tier | See Appendix G, See 12 month work order history. | PWS | 1.4.12 | ||
| 51 | Will the USG provided the number of facilities with Asbestos and locations of Asbestos in each facility? | Not available at this time. | PWS | 1.4.15 | ||
| 52 | Will the USG provided the number of work orders for Generators for each Tier along with type, size and location of each? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. See Appendix F and Appendix X. | PWS | 1.4.17 | ||
| 53 | Will the USG provided the number of work orders Crane and lifting Services? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.5.1 | ||
| 54 | Will the USG provided the number of work orders for Locksmith and Key Services? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.5.2 | ||
| 55 | Will the USG provided the number of work orders and or job orders for Portable Lighting Systems? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. See Appendix X. | PWS | 1.5.3 | ||
| 56 | Will the USG provided the amount of Hazardous waste managed yearly ? | Not available at this time. | PWS | 1.5.4 | ||
| 57 | Will the USG provided the number HAZMAT Response and Clean up Annually? | A sample 12 month work order history has been provided in the bidder's library. This will not be broken out further. | PWS | 1.5.5 | ||
| 58 | Will the USG provide and updated CBA with labor categories and hourly wages as it is missing from current post? | Attachment 10 is current and contains labor categories and hourly wages | Attachment 10 | N/A | ||
| 59 | As a listing of contracts performed within the last three years can be in the hundred’s, would the Government prefer a listing of 20-25 relevant contracts? | Section L Paragraph numbers references are incorrect. Please be sure you are using the final RFP documents posted to FBO on Feb 11, 2015. The Government requests a list of contracts performed in the last three years for the entity (CAGE Code) submitting the proposal. If that entity has hundreds of contracts provide the full list. The Government is not requesting an entire list of all parent/sister company contracts nor those of subcontractors or teammates. | Section L | L-2 Specific Instructions, 2.3 Volume 3 – Administrative Documents, Paragraph 2.3.2.3 | ||
| Received After 19 Feb - Posted 27 Feb - Updated 9 March | ||||||
| 60 | With the change to the Period of Performance for each year changing from Oct. 1, 20XX to Dec. 1, 20XX, there is now a cross over between Fiscal Years. | |||||
| RFP Section F | ||||||
| a) Is it the Government’s intent for the L-04 TEP Task Ordering Worksheet Final to be based on Government Fiscal Year rates, Oct. 1 – Sep. 30, and then blended to reflect the corresponding Contract Base and Option Years? | ||||||
| No, there will be a cross over between fiscal years. Rates will be adjusted in accordance with H-4. Contractors should propose to the period of performance shown in Section F for each CLIN. | L-04 TEP Task Ordering Worksheet Final | |||||
| b) Is Table 3.1.1.5A to be completed for each year during the Period of Performance resulting in six tables? | ||||||
| Table 3.1.1.5A Example Cost Summary by Cost Elements, is a table which demonstrates the application of your rates. It is not required for multiple years assuming you do not plan to change your rate structure. If your proposal is based on a change in application of rates, creation of new rates or bases during the life of the contract, a table depicting rate application for each method is required. | RFP Section L | 3.1.1.5 | ||||
| c) Are Table 3.1.1.5A costs to be for the corresponding Fiscal Year or Contract Year? | ||||||
| If all proposal years use the same application of rates, complete Table 3.1.1.5.A using Government FY 16 only. If the application of rates varies, identify the changes in the appropriate Government FY. | RFP Section L | 3.1.1.5 | ||||
| d) Are Table 3.1.1.5B rates to be for the Fiscal Year or blended rates to reflect the corresponding Contract Base and Option Years? | ||||||
| For purposes of TEP evaluation, Rates provided on Table 3.1.1.5B should reflect the rate of the stated Government FY. If the offeror needs to blend Contractor FY rates to accomplish this, it should be explained in the narrative. During contract performance, the successful offeror will work with DCAA/DCMA to establish forward rate projections/agreements for Cost CLINS which will be finalized under an incurred cost audit. | RFP Section L | 3.1.1.5 | ||||
| e) With Option Year 1 ending on Nov. 30, 2021, does the Government intend Indirect Rates for FY22 in Table 3.1.1.5B to reflect rates covering two months in Fiscal Year 2022 or eight months to include the Six Month Option to Extend? | ||||||
| Although the six month Option to Extend is not guaranteed, the Government has the unilateral right to use the extension if needed. It is up to the offeror to determine what impact this has on the rates proposed. | RFP Section L | 3.1.1.5 | ||||
| 61 | In section L - 2.1.2.3, Offerors are instructed to, "At a minimum, address pump stations, wastewater treatment facility, sewage lift-stations, power dispatch, power plants, high-voltage switch stations, and distribution sub-stations." Upon examination of the PWS, there does not seem to be a requirement for power plant operation. Would the Government please clarify the Offeror's responsibility for power plants at CCAFS? | There is no power plant at CCAFS. The power plant mention in Section L is referring to the MOC generator building as referenced in Appendix A, where it is called a generator building. It is also referred to in the Real Property Report lines 3116 through 3123. This facility was briefed and pointed out on the industry day tour as well. | Section L | 2.1.2.3 | ||
| 62 | Under Clauses Incorporated by Full Text, page 185, there is a requirement for "Notice of Continuation of Essential Contractor Services(Oct 2010)." Paragraph (b) states: "shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment ----, Mission Essential Contractor Services, dated --------, during periods of crisis." Do you want this included after L.4.1.2 in Volume 3 Administrative Documents? How will it be evaluated? There are 2 blanks in the above sentence - please clarify. | Yes, include your plan in Volume 3 Administrative Documents. The plan will be evaluated for completeness, for the required information per the provision in Section L. Provision 252.237-7024(a) refers to the Clause 252.237-7023 in Section I that explains where in the PWS you can find the Mission Essential Contractor Services for the CLOIS contract. There is no attachment associated with the provision, this was an oversight. | Section L-4.; Clauses Incorporated by Full Text, Page 185 | Notice of Continuation of Essential Contractor Services; paragraph (b) | ||
| 63 | In the final RFP, the Government introduced the deduction schedule in Appendix R. Will the Government further explain how the penalties in the deduction schedule will be applied? | The Dec 2014 and Jan 2015 draft versions of Appendix R introduced the deduction schedule. Failure to meet performance thresholds identified will result in reduced contract price to reflect the reduced value of services provided per FAR 52.246-4 (e) (2). | Appendix R - Performance Requirements Summary | |||
| 64 | In Appendix R - Deduction Schedule, the Government has included some of the penalties in fixed price CLINs. Will the Government consider removing the penalties from the fixed priced CLINs? | No. | Appendix R - Performance Requirements Summary | |||
| 65 | The “general outline” specified in the second paragraph of Solicitation L.2.1 contains a reference to “Factor 2: Risk Matrix”. However there are no other references to a “Risk Matrix", or instructions for its structure, anywhere else in the RFP. | |||||
| Is a "Risk Matrix" a required part of Volume I? If so, does the Government have a specified format for this matrix? | The offeror may use whatever format desired to address the requirements of Factor 2. The term Risk Matrix in the general outline area does not obligate the offeror to use a matrix to provide the requested information. | Section L | ||||
| Section M | L.2.1 |
M.2.2
| 66 | Formulas for Metrics 1, 2, 3, 4, 5, 6, 11, 12, 13, 14 and 15: Our understanding is that the formulas for these metrics are based on the ratio of hours performed versus total hours. This appears to make the associated PWS sections a Fixed Price Level-of-Effort (FPLOE) contract type. However in the schedule, CLINs associated with this work are FFP. To avoid a conflict in contract types, will the Government consider making the formulas for these items be based on actual performance criteria (e.g., how well the contractor performs the PWS work) rather than hours? | Metrics 1 - 13 are not a measure of hours performed, but hours the various facilities/systems are actually fully available for customer use and are therefore a measure of the effectiveness of the contractor's maintenance program. Similarly, metrics 14 & 15 are ratios that reflect the efficiency of the contractor's maintenance effort. | Appendix R | |
| 67 | Do the government estimates provided in the RFP CLINs include the costs for direct staffing and material to support the CLIN activity. If not where do you price these costs? | The Government provided estimates for CLINS X003, X010, X015, X021 and X027 include the direct labor required to perform the work. This estimate does not include any indirect labor, overhead, G&A etc. The estimate for these CLINS do not include material costs as Materials for these CLINs will be acquired under CLIN X014. The Government provided estimate for CLIN X014 contains direct material cost only. Offerors must read the CLIN X014 description in Section B to determine which materials are ordered under this CLIN. Exceptions are noted in Section B. CLINS X016 and X017 are noted in those exceptions. The Government provided estimate for CLINS X016 and X017 contains both the direct labor and materials but do not contain indirect labor, overhead, G&A etc. | General Section B | |
| 68 | This contract contains Service Contract Reporting FAR Clauses for both contracts and IDIQ Contracts. Will contractors be required to report Task Orders separately from the main contract, or will the contractor be allowed to report for the contract as a whole? | IAW FAR 15.204-15 the Contractors will be required to report at the Order Level. The inclusion of FAR 52.204-14 was an oversight and will not be part of the contract. | Reference Section I | page 115, FAR 52.204-14 and 52.204-15 |
| 69 | This section states, "Ensure all legacy data files in the integrated Data Management System are available to the government. Could the Government please define the Data Management System? | The data management system is whatever system the contractor decides to use. | PWS | Section 2.8.4 |
| 70 | Will the Government make phase out plans available? | The plans are not available at this time. | General | General |
| 71 | Appendix A and X do not provide the details for service providers to determine which assets must be included in the RCM program. Could the Government please provide the following: |
Facility # and size of electrical panels and service disconnect 600 amps or greater.
Facility # and system supported and motors 10 HP or greater.
Facility # and system supported with HVAC compressors 10 tons or greater.
Facility # and system supported with HVAC chillers 100 or greater.
Facility # and system supported with assets valued over $100,000 estimated total replacement cost. No - Information is not available.
No -Information is not available.
See Appendix F - Real Property Report See Appendix F - Real Property Report See Appendix F - Real Property Report
| PWS | Section 1.7.3 |
| 72 | This section states: "In-house work will generally fall into one of three broad categories based on scope, complexity of the requirement, man-hours, and cost threshold as established by the Government to separate work categories. Work that exceeds scope of CM or SP’s delegated approval authority shall be routed through the WRRB/WORB and the Government to determine method of completion." This statement refers to exceeding scope of CM and SP’s delegated approval authority. |
What is the SP’s scope for CM?
What is the SP’s delegated approval authority?
Are there cost thresholds for the various work categories or only for CM and if so, what are they?
What are the limits of liability for the service provider on emergency, urgent or routine corrective maintenance ?
| These questions do appear to apply to this solicitation. The terms "in-house", "SP" and "WRRB" are not in the CLOIS PWS. In fact, this entire quote is not found in the PWS CLOIS. The reference is also not accurate. Please review question and resubmit identifying what portion of the PWS creates the question. | Reference: 11.1.2.2.4.1.4. WORK ORDER PLANNING: Coordinate with other Operation Engineering | ||
| 73 | CLIN0003 has a Govt should cost value of $93,396 and CLIN0010 has a should cost value of $8,340. Is this the expected annual value that is billed as needed monthly or is this value expected to be the monthly cost. | The Government should cost numbers represent an annual cost/price. | L-04 TEP Task Ordering Worksheet |
| 74 | Are all of the Government should cost values included or excluded from the $62M annual budget? | The $62M annual budget used for affordability evaluation purposes includes all costs in the TEP. This includes the values provided in Government Estimated CLINs as well as the indirect rates and fee/profit where applicable. | L-04 TEP Task Ordering Worksheet |
| 75 | Can the Government provide a percentage of base services (CLIN0015), the planned work (CLIN0016) and sustainment work (CLIN17), NOTU Specific Support (CLIN0021), and NASA specific work (CLIN0022) that is historically labor versus material as they have different indirect costs? | With the exception of CLINs X016 and X017 The Government estimate numbers are strictly labor, all material is to be billed under the material CLIN X014. | L-04 TEP Task Ordering Worksheet |
| 76 | Can we add Rows to the TEP for the CPFF areas to enable subtotaling the indirects and proposed fee given some of these CLINS will have prime and subcontractor involvement, thus potentially different indirect and fee costs? | No. However, offerors can provide back up sheets to the TEP however they deem reasonable. | |
| L-04 TEP Task Ordering Worksheet | |||
| 77 | To confirm the answer to a previously submitted question, you are only expecting cost for the sample mission LV and SV entries? | Detailed Cost data is required for CLINs X018, X019 and X020 as required by Section L Para 3.1.1.7g. As specified in Section L Para 3.1.1.7 b for all other CLINs the offeror must determine what level of data is needed to support their price to be reasonable. | L-04 TEP Task Ordering Worksheet |
| 78 | Are there any exclusions to the Govt should cost value for Material? | See CLIN X014 description in Section B | L-04 TEP Task Ordering Worksheet |
| 79 | No two activations/deactivations are the same, can the Govt explain what cost they expect to see in CLIN0025. Furthermore, what does the annual number of 18 signify? | The activation/deactivation cost is the result of the facility described in Section L, paragraph 2.1.2.4 and in the associated attachments L-06 a/b. The annual number 18 is the multiplier (9 activations and 9 deactivations in a year.) | L-04 TEP Task Ordering Worksheet |
| 80 | What is the likelihood of all of the Government should cost values to be used in each year (i.e. can it be expected that the NOTU support will be $2.2M + indirect and fee costs) or is this to be considered the maximum value likely for each CR of these areas? or will the work will be something less than that value should cost value? | The numbers are estimated values for each CLIN. There is no guarantee the entire amount will be used each year. The estimates are based on historical values. | L-04 TEP Task Ordering Worksheet |
| 81 | To ensure we aren't doubling costs and given sample mission introduction states that the mission communication tasks associated with LV and SV support is included the sample mission costs (CLIN0018), what is the work within PWS 1.9 that remains in for CLIN0020? | This will be clarified in RFP Amendment 1. | L-04 TEP Task Ordering Worksheet |
| 82 | Shouldn't CLIN1023 be blacked out for FY17 tab? | Yes, This is an oversight. Phase-in Price is only in FY16. | L-04 TEP Task Ordering Worksheet |
| 83 | As a follow-up to the response for Question 21, Can the Government clarify the desire to double costs on different CLINS within TEP while simultaneously limiting the yearly budget level and requiring the additional complexity of reducing cost year/year? | This will be clarified in RFP Amendment 1. | L-04 TEP Task Ordering Worksheet |
| 84 | The documents from IOMS related to mission support are in the bidders library but those called out from the PWS and L-02 from LOSC are not. Can the Government provide an example of the Integrated Mission Script and/or the Launch Console Handbook for reference in completing the requirements of the sample mission? | No - Controlled information, not releasable. | L-02 Sample Mission |
| 85 | Does or will the Government indemnify the contractor(s) for any liabilities resulting from a delayed or failed commercial space launch operations that is tied back as a result of our support? For example, power to the launch panel fails at launch which causes an aborted launch hoe worse yet a catastrophic failure. Is the contractor indemnified from liability for United Launch Alliance (ULA) and other commercial vendors by the Government? | No. Absent specific statutory authority, the USAF is prohibited by 31 USC 1341 |
(the Anti-Deficiency Act) from indemnifying private entities.
| 86 | Request clarify the unit for the training course length column? Is this hours, days, or weeks? | Hours | Appendix Q, Training Courses | Table: Length Column | |
| 87 | Please clarify the amount of Sludge removed from the waste water plant, and frequency of removal occurrence? Offertory cannot accurately price this (CLIN 0013) item without additional work load data. | Sludge amounts are not available. The plant processes an average 124 Mgals/year. | PWS | 1.4.2.4 | |
| 88 | Please clarify the annual expected level of required Asbestos abatement activity? This is important to assist in accurate pricing of this FFP CLIN0013 item. | Information not available - reference work order history (in bidder's library) for abatement activity associated with various work orders. | PWS | 1.4.15.4 | |
| 89 | DD Form 254 Block 1.a. requires facility clearance of only Secret, yet PWS 1.9 Communications Section requires personnel with a Top Secret clearance. Please confirm only contractor Secret Level facility requirement in view of PWS 1.9 requirement? | In general, only a Secret Clearance is required for facility clearance; however, some tasks associated with individual communication tech support require TS Clearance. | Attachment 4 DD254 and PWS | DD254 1.a and PWS 1.9 | |
| 90 | Request the government please clarify the difference between launch vehicle (LV) and space vehicle (SV) missions? | Launch Vehicle and Space Vehicle specific information is in the INTRO Page of the Sample Mission L-02. In general, LV missions support activities leading up to all launches while SV missions involve SV processing. | L-04 (TEP Task Order Worksheet) and RFP Section L-2 | 2.1.3.1.1 | |
| 91 | Please clarify if the contractors proposal cost for the sample mission is to be excluded from our total bid price? The current overall cost formula in the TEP does include sample Mission costs. | This will be clarified in RFP Amendment 1. | TEP CLIN 0018, Q21 of Q&A | ||
| 92 | Please confirm that the activation/deactivation cost identified in the TEP is the result of the sample mission L-06? Please confirm that all offerors are pricing as CLIN 0025 as the result of L-06 Sample scenario. | The activation/deactivation cost is the result of the facility described in Section L, paragraph 2.1.2.4 and in the associated attachments L-06 a/b. | TEP CLIN 0025 | ||
| 93 | Please clarify or identify what vehicles and equipment are considered "agency peculiar"? Please define "agency peculiar" and how it affects CLIN 0014. | Agency peculiar is identified in Appendix M. Agency peculiar vehicles are maintained by the government. | PWS, CLIN 0014 | 4.3, 4.3.5 | |
| 94 | Please clarify if it is the Government's intent for all non-agency peculiar vehicles/equipment to transfer to contractor owned by attrition? | Yes. The intent is to eventually eliminate Government furnished vehicles and vehicular equipment. If one breaks beyond repair or reaches end of useable life, it will not be replaced with government funds. At that point, the contractor will need buy or lease with contractor funds if it is required for performance. | PWS | 4.3 | |
| 95 | Could the government identify all "agency peculiar" vehicle and equipment that will be charged against the material CLIN for maintenance and replacement? | None. Agency peculiar vehicles are maintained by the government. | PWS and CLIN 0014 | 4.3 | |
| 96 | For all vehicles and equipment that will be replaced upon failure by the contractor, could the government please provide the expected usage levels and life expectancies (mileage, Hours of Operation, Years) of these items? | The year and make of the vehicle is available in Appendix M, other information is not available. | PWS and CLIN 0014 | 4.3 | |
| 97 | Please clarify DD Form 254, Item 13 Reference to item 10j, as there is no further description/explanation information or caveat. | No further description/explanation of item 10j is required; therefore this point in item 13 will be corrected when the DD Form 254 is finalized. | Attachment 4 DD-254 | ||
| 98 | Request clarify or distinguish which meters in Appendix H are Primary and which are Secondary? | Secondary meters have been highlighted orange (6 total). See Appendix H - Meters - Mar 15 in RFP amendment. | PWS and Appendix H | 1.4.4, 1.4.4.1, 1.4.4.2, Appendix H | |
| 99 | Request clarify why the secondary meter readings are provided quarterly (PWS 1.4.4.2), yet all secondary meters much be read within 30 calendar days? | All secondary meters need to be read quarterly within a 30 day time period (as opposed to spread over the entire quarter). | PWS | 1.4.4.2 | |
| 100 | Could the government please provide a copy of AFMAN 24-307 Supplement 1? This document appears to be outdated and not available from http://www.e-publishing.af.mil | AFMAN 24-307 was replaced by AFI 24-302, which is available at e-publishing. This will be updated in the PWS. | PWS | 1.4.11.1 | |
| 101 | Technical Volume organized to include a (3) Cross-Reference Matrix. Q3 from 19FEB Q&As states the Cross Reference Matrix is to be included in page count. Please clarify and provide details as to the expected content and format of the Cross-Reference Matrix. | Yes, the Cross Reference Matrix is part of the page count. | RFP, Q3 from 19FEB Q&As | L-2 2.1 | |
| 102 | Please clarify or define the "useful life" of all equipment listed in Appendix M. Offeror's are required to replace (and price/cost) replacement costs as part of contract life, but have no way to determine the end of life for equipment in Appendix M. | The year and make of the vehicle is available in Appendix M, other information is not available. | Appendix M, PWS | 4.3, 4.3.5 | |
| 103 | Can the government please define equipment as shown in Schedule B CLIN0014. | The reference to equipment in CLIN X014 refers to vehicular equipment. | PWS | 4.3 | |
| 104 | L.3.1 Price/Cost Specific Instructions – Affordability – Please confirm that downward sloping pricing refers to total annual price only and not to individual CLIN prices. | Downward Pricing is determined based on the total evaluated price and not individual CLINs. | RFP | L-3 .3.1 | |
| 105 | L 3.1.1.7.e Fixed Price CLIN Cost Detail – Please confirm that no additional cost detail other than the unit price for each CLIN in the TEP is required. | Correct | RFP | L-3 3.1.1.7.e | |
| 106 | L 3.1.1.7.e Cost Plus Fixed Fee CLIN Cost Detail - Please confirm that the government intent is for the contractor to submit prices for CLIN0018 in the “Sample Mission Costs” section of the TEP (cells H46 & H47) | Correct | RFP | L-3 3.1.1.7.e | |
| 107 | Please clarify or identify the facilities with FRIABLE Asbestos? | Information not available. | PWS | 1.4.15.8 | |
| 108 | Can the government please clarify the expected amount of annual abatement? | Information not available - reference work order history (in bidder's library) for abatement activity associated with various work orders. | PWS | 1.4.16.3 | |
| 109 | Please clarify or identify the configured systems. | Information in Appendix A. | PWS | 1.7.3.8.14 | |
| 110 | Please clarify or provide work load data (frequency and distance) for explosive pick-up and delivery with a 250 mile radius. | Information in the work order history (in bidder's library) | PWS | 1.8.1.3 | |
| 111 | Please clarify and further explain the "one-time repair limit" if the accident or incident is no fault of the contractor? Please clarify one-time repair in view of FFP CLIN 0001? | The one-time repair limit is the maximum amount that can be expended at any one time for repairing a vehicle or item of equipment and is normally the lesser of either 75% of the acquisition cost or multiplying the replacement cost by 2 and divide the result by the vehicle's age in years. Vehicles and vehicular equipment are covered under CLIN X001 (FFP). If an accident occurs which requires repair of the GF vehicle, beyond the one-time repair limit, the contractor must obtain government approval to either repair or disposition the vehicle/vehicular equipment. If the vehicle/vehicular equipment item is dispositioned and removed from the inventory, the contractor must decide how to execute the terms of the contractor without the vehicle/vehicular equipment. | PWS | 4.3.7.3 | |
| 112 | Do the Information Assurance (IA) requirements identified in PWS 1.1.7 also apply to the mission communications systems in PWS 1.9? PWS 1.1.7 appears to be related only to the administrative (.mil) network and not the operational communication systems. | IA applies to all comm systems under CLOIS. | PWS | 1.1.7, 1.9 | |
| 113 | Can the Govt provide a specific list of UDS requirements so we can get adequate work load factors for bidding labor in this area. | No, this information is covered in the sample mission and flight sheets. | PWS | 1.6.2.1 |
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