Campus Energy Management System Solicitation Amendment Notice 0003

This Special Notice announces Amendment 0003 to the Campus Energy Management System Solicitation (36C24626B0018) issued by the Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 6, located in Salisbury, North Carolina. The amendment extends the bid opening date to March 30, 2026, at 3:00 PM Eastern Standard Time. This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The project involves installing a comprehensive energy management system at the Salisbury VA Medical Center, requiring coordination with active healthcare facility operations. The solicitation falls under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC code 4130 (Refrigeration and Air Conditioning Components).

The amendment's primary purpose is to extend the bid deadline and provide critical clarifications through posted Requests for Information (RFI) responses and updated specifications, particularly regarding commissioning requirements and general contract scope. All offerors must acknowledge receipt of this amendment by the extended deadline through one of three methods: returning completed copies of the amendment, acknowledging receipt on offer copies, or submitting a separate written communication. Key project requirements include strict work phasing to prevent disruption to patient care areas, full-system testing and balancing of HVAC systems, comprehensive infection control and containment measures (ICRA compliance), and appointment of a Commissioning Agent subject to VA approval. Contractors must comply with detailed specifications covering electrical conduit installation, acoustic ceiling restoration, drywall patching, firestopping, and a three-phase commissioning process with extensive documentation and operational training requirements. The contracting officer has provided a Microsoft Teams meeting link for additional clarifications during the bid preparation period.