Calibration/maintenance of industrial hygiene & occupational health equipment yokosuka japan

Notice of Intent to Sole Source

HT941023N0058

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES.  The Defense Health Agency Contracting Activity (DHACA), Western Markets Contracting Division (WMCD), San Diego, intends to negotiate and award a firm fixed price contract for various Industrial Hygiene and Occupational Health equipment’s for annual calibration / corrective maintenance service in accordance with Federal Acquisition Regulation (FAR) 13.501(a) Sole Source acquisitions and FAR 13.106-1(b)(1)(i), only one source being available to meet the Government needs, to STANDARD CALIBRATION INC. 501 RESOURCE ROW, CHESAPEAKE, VA 23320-3880.

The North American Industry Classification System (NAICS) code for this requirement is 811210 Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34 millions. The Product Service Code (PSC) is J065 Maintenance, Repair, and Rebuilding of Equipment Medical, Dental, and Veterinary Equipment and Supplies.

The objective of this sole source award is to procure non-personal services to perform comprehensive preventative maintenance, inspection, calibration, system upgrades, adjustments, and safety and operational checks to ensure the Industrial Hygiene and Occupational Health equipment’s being utilized at Navy Medicine Readiness Training Unit (NMRTU), Yokosuka, Japan, and outlying Branch Clinics Iwakuni, Atsugi, and Sasebo. All scheduled servicing shall meet all manufacturer (OEM) specifications and applicable regulatory requirements. The contractor shall be ISO 17025/ ANSI Z540.3 accredited and only allow certified repair personnel to provide calibration/maintenance services on equipment.

Service shall include calibration for each equipment IAW the manufacturer’s OEM specifications.  Corrective maintenance shall be provided when necessary to complete the required calibration.

The anticipated period of performance is for one base year and one option year (30 Sept 2023   29 Sept 2025).

The work shall be performed at the following locations:

NMRTC Yokosuka:

Navy Medicine Readiness & Training Command Yokosuka, Japan

MATERIALS MANAGEMENT DEPT. BLDG E-18

1-CHOME HON-CHO YOKOSUKA

KANAGAWA 238-0041 JAPAN

BHC Atsugi:

Navy Medicine Readiness & Training Unit Branch Health Clinic Atsugi, Japan

INDUSTRIAL HYGIENE DEPT. BLDG #984

FUKAYAOOGAMI AYASE, KANAGAWA PREFECTURE 252-1101 Japan

BHC Iwakuni:

Navy Medicine Readiness & Training Unit Branch Health Clinic Iwakuni, Japan

INDUSTRIAL HYGIENE DEPT. BLDG #110

MISUMI-MACHI, IWAKUNI-SHI, YAMAGUCHI-KEN, 740-0025 Japan

BHC Sasebo:

Navy Medicine Readiness & Training Unit Branch Health Clinic Sasebo, Japan
Occupational Health Dept.

Hirase-Cho, Sasebo City, Nagasaki 857-0056 Japan

Based on market research, Standard Calibration Inc., is the only source that can fully satisfy the government equipment calibration corrective maintenance needs. Three other companies were found however, they were not able to satisfy the government needs. This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement.

Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services for NMRTU YOKOSUKA Japan and outlining clinics and can provide ISO 17025/ ANSI Z540.3 accredited certification to provide service. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Denise Bond at denise.d.bond.civ@health.mil. The closing date for challenges is no later than 1000 Pacific Time, 7 July 2023.

NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.