SOLE SOURCE JUSTIFICATION signed.pdf

DHA PGI 206.3, Attachment 1 (06-21-2018)

Justification and Approval (J&A) for Federal Acquisition Regulation (FAR) Subpart 13.5 Other than Full and Open Competition

Sole-Source Acquisitions

1. Identification of the agency and contracting activity:

The Defense Health Agency, Contracting Office - San Diego Contracting Division. This justification is executed by Defense Health Agency (DHA), San Diego Contracting Division (SDCD), to meet the requirements of the Navy Medicine Readiness & Training Command (NMRTC) Yokosuka and Branch Health Clinics (BHCs), located in Japan.

2. Nature and/or Description of Action being approved:

The Government is seeking approval to Sole Source a Firm-Fixed-Priced (FFP) contract for the procurement of Calibration and Maintenance Se in Industrial Hygiene Department at various location in Japan by only one source Calibrations Incorporated (SCI).

3. Description of Supplies/Services: This is a renewal of an existing contract. Industrial l safety and health surveys for DON commands located in Japan, Korea, and Diego Garcia. To put it simply, protect the health of the worker. IH uses specific types of equipment to identify, evaluate and control occupational health hazards. If this IH equipment is not calibrated annually, IH is unable to conduct these surveys and cannot properly protect the health of the workers for whom we are responsible. Per OPNAVINST

5100.23 and the Industrial Hygiene Field Operations Manual (IHFOM)), all Industrial Hygiene equipment must be calibrated on an annual basis.

Having this contract continuously will allow IH to continue their mission without interruption. It will reduce the workload of many employees (eg, Biomed Repair Techs, Supply Techs, Fiscal Department staff and IH staff at Naval Hospital Yokosuka, BHC Atsugi, BHC Iwakuni, BHC Sasebo).

4. Statutory and Regulatory Authority Permitting Other Than Full and Open Competition 10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This sole source is prepared using the format at 6.303-2 in accordance with 10 U.S.C. 2304(c)(1).

5. Rationale Justifying Use of the Statutory Authority Cited: This requirement is a follow-on contract for existing calibration services for IH equipment to be provided by Standard Calibrations Incorporated (SCI). The calibration service will include equipment assigned to IH Naval Hospital Yokosuka, BHC Atsugi, BHC Iwakuni, and BHC Sasebo. Calibration is required ction and keeping with OPNAVINST 5100. and Industrial Hygiene Field Operations Manual (IHFOM)), that states all Industrial Hygiene equipment must be calibrated on an annual basis. In-house service capability and local service are not available.

The contractor will be required to:

- Include the maintenance and calibration certificate with the equipment shipment.

- Provide all written documentation in a skilled business style. The documentation will conform to established standards for documentation.

- Complete all work within the established and agreed upon time frame.

- Provide highly professional quality of work.

- Confidently perform IH services with all 56 IH devices.

- Have a NIST-traceable appropriate accreditation program.

- Use a reliable shipping carrier account.

- Return each piece of equipment directly to the appropriate hospital or clinic home location from which it originated using their shipping carrier account.

Maintenance performance period is ce and as end user needed.

6. Efforts to Obtain Competition: Request for quote for this service was done in 2020 and only one offer received according to research from FPDSNG. Market research was conducted via emails and response received from three (3) companies, only SCI was able to perform the requested service.

7. Determination that Anticipated Cost to the Government will be Fair and Reasonable: In accordance with the proposal analysis techniques at 15.404-1(b), The Contracting Officer will conduct price analysis by utilizing a comparison of the proposed price found reasonable on similar requirements services and comparison to the Independent Government Estimate (IGCE) provided the requiring activity to determine the vendor's quote price fair and reasonable.

8. Market Research: IAW FAR 8.002(a)(1), market research has been conducted to determine if mandatory Government sources are available. Based on the results of the searches of mandatory sources of services: no other sources were identified. SCI is only source who can perform our requirement. We do not have in-house capability of validation/maintenance for listed items. See attached documents.

9. Other Facts: The contractor shall be qualified to ISO 17025/ ANSI Z540.3 accredited and only allow certified repair personnel to provide calibration/maintenance services on the equipment. The contractor can ship equipment to each facility (OCONUS) upon the completion of calibration/maintenance service.

11. Actions to overcome barriers: The government will continue to seek out potential sources.

NOTE: Review/Approval Requirements are based on dollar threshold and whether or not the action is a Bridge Action (see DHA PGI 206.3 for details). Delete all informational and instructional text (i.e., italicized text) in final draft, prior to review and coordination.

COORDINATION:

12. Technical/Functional Representative:

I certify that the information provided in this justification, is accurate and complete to the best of my knowledge and belief.

6/5/2023

Akihiko Endo Date

Project Manager

14. Fair and Reasonable Cost Determination: I have determined that the anticipated cost to the Government for this contract action is fair and reasonable.

06/05/2023

Date Mariangela Monsalve Contracting Officer