C1DA--AE, Renovate Ambulatory Care for Specialty Clinic

REQUESTS FOR INFORMATION (RFI)

FOR

AE DESIGN: RENOVATE 3RD FLOOR AMBULATORY CARE FOR SPECIALTY CLINIC

The purpose of this Pre-Solicitation amendment is to provide notice of the Requests for Information (RFIs) for this requirement.

Q.1. In reference to the Solicitation Notice for the Cleveland VAMC Renovate Ambulatory Care

(attached), a NAICS classification of 541310 Architectural Services has been issued. Looking

further into the procurement description, it looks like the service being requested is predominantly Engineering (NAICS classification of 541330). Respectfully requesting the NAICS Classification be changed to match FAR 19.102 direction as Engineering would account for the greatest percentage of the design effort.Â

Q.2. Request the NAICS Code be changed to 541330-Engineering Services.

A.1-2. The primary intent of this project is to design Architectural space for clinical functions. The Interior Design and Engineering services are in support of the Architectural design and are the not the primary function.

Q.3.

a. SSEB Consensus Review Criteria 2.1 (page 2) calls for a summary page with 3 5 recent and relevant projects. Is this in addition to the SF330 Section F Projects? Are we limited to 5 projects for SF330 Section F., or may we provide 10?

A.3.a. The SSEB Consensus Review Criteria 2.1 (page 2) describes the project requirements that are to be included in the SF330 which indicates a minimum of 3 but no more than five (5).

b. SSEB Consensus Review Criteria 2.2 calls for Life-Safety personnel. The Attachment 1 SOW Item 14, states that the VA will employ an independent 3rd party life-safety reviewer. Are we expected to supply this discipline on our team as well?

A.3.b. The successful A/E firm for the Renovate 3rd Floor for Specialty Care Clinic Project will need to design the clinic to comply with the latest codes per SOW, Section 2.0 General, Item 13. The A/E can comply with this requirement with existing staff or an outside 3rd party life-safety reviewer if they so choose. However, the successful A/E Firm is not required to supply a 3rd party life-safety reviewer.

Q.4. The solicitation states a requirement for civil and landscape personnel which would be unusual for an upper floor interior renovation project. Would you clarify the need to these two disciplines?

A.4. For this project, there is no requirement for Civil and Landscape personnel and will not be considered during the evaluations.

Q.5. Please confirm the exact project construction budget (i.e., CCL). The solicitation files document the CCL being up to $10M (Reference: Presolicitation Notice page 2, Section 2. DESCRIPTION). The solicitation files also document the CCL AT $5.5M (Reference: Attachment 1 page 1, Section 1.0 Scope of Work #4).

A.5. In accordance with FAR 36.204, the magnitude of construction projects shall state the magnitude of the requirement in terms of physical characteristics and estimated price range. The estimated price range for this requirement is between $5,000,000 and $10,000,000.

Q.6. Regarding the page count, do the following count toward the 75-page, page count?

Cover Letter

Cover Page, TOC

CPARS

JV Agreement

Part II

A.6. The 75-page count is the page limit for the SF330 and all required attachments evidencing a firm s qualifications.

Q.7. Is there additional information we need as it relates to the scope of work for the Civil Engineer and Landscape Architect? Our understanding is that the work to be completed only involves interior renovation.

A.7. For this project, there is no requirement for Civil and Landscape personnel and will not be considered during the evaluations.

RFIs - PENDING RESPONSE:

Q.8. Could we be provided the list of Master System Integrators please?

Q.9. As it relates to the 3rd Party MSI Firm, which is your preference:

Include MSI Firm and Personnel information within the submittal (i.e., Section E and Part II)

Brief mentioning in Section H

Or not necessary to include at this time

Page 6 of 6

REQUEST FOR SF330

1. INTRODUCTION: THIS IS A TOTAL 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with Public Law 109-461. This is a Request for SF330s for Architect/Engineer (A/E) Design Services for Project Number 541 23 101, A/E Design RENOVATE 3RD FLOOR AMBULATORY CARE FOR SPECIALTY CARE CLINIC at the Louis Stokes Cleveland VA Medical Center, 10701 East Blvd., Cleveland, Ohio 44106.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED via FBO. A request for proposal will be issued directly to the most preferred firm for which negotiations will commence in accordance with FAR Subpart 36.6. The anticipated A/E design services, to be awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Subpart 36.6, and VA Acquisition Regulation Subpart 836.6.

2. DESCRIPTION: The A/E (Architect/Engineer) firm shall provide all Programming, Design Submissions, Site Investigation/Field Verification Services, Asbestos Testing, Construction Documents, Technical Specifications, Cost Estimates, Reports, and Construction Administration Services for the project Renovate 3rd Floor Ambulatory Care for Specialty Care Clinic located at the Louis Stokes Cleveland VAMC, Cleveland, Ohio. This is a multi phased project that will renovate approximately 11,600 square feet of existing Specialty Care Clinic Space located within the Third Floor Ambulatory Care Wing of the Louis Stokes Cleveland VA Medical Center.

Period of Performance: 252 Calendar Days after Contractor s receipt of Notice to Proceed

Contract Type: Firm-Fixed-Price

Estimated Magnitude of Construction: Between $5,000,000 and $10,000,000 (See FAR 36.204)

NAICS Code: 541310

Size Standard: $8 Million

3. VETBIZ & SAM: in accordance with VAAR 819.7003, at the time of SF330 submission and prior to award of any contract, the offeror must represent to the contracting officer that it is a

(a) SDVOSB eligible firm;

(b) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(c) SDVOSB listed as verified in VIP at: https://www.vip.vetbiz.va.gov/

Additionally, all eligible firms must be registered and current in the System for Award Management (SAM) database in order to be evaluated and eligible for contract award. If the firm is not registered in SAM, you may register online at https://www.sam.gov.

4. EVALUATION CRITERIA:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

Experience and Technical Competence (40% weighting)

Professional Qualifications (30% weighting)

Capacity (10% weighting)

Past Performance (15% weighting)

Geographic Location (5% weighting)

A selection board has been appointed to complete the functions required by FAR 36.602-3, under the selection process outlined at FAR 36.602.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL evaluation factors above in order to rank interested and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part IA to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

5. LIMITS ON SUBCONTRACTING: in accordance with VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside under 852.219-10(a)(1)(v), it states:

The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable.

For clarification, 13 CFR 125.6 states in the case of a contract for services (except construction), it (i.e. SDVOSB) will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

6. SUBMISSION REQUIREMENTS: interested and eligible firms should submit their current SF330 as follows:

1) One (1) electronic pdf copy via e-mail:

a. See attachments for procedures (i.e., eCMS Getting Started Guide for Vendors & eCMS Vendors_Guide_v4_2);

b. Size limitation is 20MB;

The SF330s are due on Friday, 15 April 2022, at 4PM EST.

Acceptable electronic formats (software) for submission of SF330 packages:

(a) Files readable using the current Adobe Portable Document Format (PDF);

(b) Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater;

(c) SF330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of seventy-five (75), single-sided, single-spaced, and numbered pages. If more than seventy-five (75) single-sided pages are submitted, all pages after seventy-five (75) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger;

(d) Please note that we can no longer accept .zip files due to increasing security concerns.

The SF330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF330 in the Find a Form block and click on search.

7. No Fax or Telephonic Responses will be accepted: Personal visits or telephone calls for discussing this announcement will not be entertained or scheduled. Questions may be directed only by e-mail to Angie.Carpenter@va.gov.

8. VA Primary Point of Contact:

- Angie Carpenter

- Contract Specialist

- Email: angie.carpenter@va.gov