C1DA--668-319 Renovate and Expand Urgent Care Clinic Building 1 Minor Design - Spokane

Closed Pre-Solicitation Posted Jul 5, 2024

This opportunity was awarded. See the award notice from Feb 21, 2025.

Solicitation number: 36C77624R0113
Agency: VA Technology Acquisition Center Headquarters, Department of Veterans Affairs
Responses due: Aug 8, 2024, 1:00 PM ET
Set-aside: Service-Disabled Veteran-Owned Small Business

Opportunity facts

NAICS code: 541330 Engineering Services
PSC: C1DA Architect And Engineering- Construction: Hospitals And Infirmaries
Place of performance: Mann-Grandstaff Vamc 4815 N Assembly St Spokane WA 99205, United States
Points of contact: Samuel Cornwell samuel.cornwell@va.gov (216) 447-8300

Notice details come from SAM.gov. Updated Jul 30, 2024.

About this opportunity

Written by GovTribe AI · Jul 30, 2024

The Department of Veterans Affairs (VA) Program Contracting Activity Central (PCAC) is seeking sources to award a firm fixed-price design contract for Architect-Engineering (A-E) services to renovate and expand the Urgent Care Clinic Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, Washington. The A-E services include the development of complete construction documents, working drawings, specifications, reports, construction period services, and commissioning. The evaluation will be based on factors such as professional qualifications, specialized experience, technical competence, capacity, past performance, and knowledge of the local area. Firms must submit Standard Form 330 qualifications packages by August 8, 2024, and any questions must be submitted by July 24, 2024.

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The NAICS code is 541330 Engineering Services with a $25.5 million annual small business size standard. The anticipated contract award is planned for mid-December 2024, with a 329-calendar-day period of performance for design completion. The estimated magnitude of construction is between $20 million and $50 million.

Notice text

3 versions

Update #3 · Latest · Jul 30, 2024

36C260-24-AP-3029 663-319 AE Reno & Expand Urgent Care B1 - SPOKANE MINOR DESIGN

QUESTIONS RECEIVED TO DATE

Question 1 - I don t see a building envelope consultant on the list. Given that this is a expansion to an existing building envelope consulting with be important. Are you expecting an envelope consultant to be a part of the key positions that need to be filled?

Answer Respond to the Request as written.

Question 2 - In order to include the required information for Factors 3, 4, 5, and 6 on pages 6-7 in the Pre-solicitation notice and all key position disciplines identified, we request that you expand the page requirements to 50 total pages.

Answer Page count will remain at 35 total pages. Please note that any PPQs will not be counted towards the page limitations for this submission.

Question 3 - Will the Mann-Grandstaff Urgent Care Clinic include any ICU s or Operating rooms?

Answer All requirements for the UCC can be found at https://www.cfm.va.gov/til/. Additionally, an UC Design Guide can be found in the TIL under PG-18-12, where you ll find both general planning guidance for Urgent Care and detailed guidance to the various sizes and complexities of UCs that exist currently within VA. The design standards in the TIL have been developed to balance the minimum effective standards and industry best practices.

Question 4 - Is it possible to schedule a site visit for the proposed new clinic area and tour the existing urgent care facility?

Answer In accordance with our SF330 request a site visit will only be arranged with the highest rated firm that is selected in accordance with the RFP. We are not at that stage of the requirement yet and cannot arrange for a site visit at this stage.

Question 5 - Continuous facility operation requirement may mean project permit/construction phasing. Is this anticipated by the VAMC?

Answer Yes.

Question 6 - Has there been any additional discussion regarding a potential covered drop-off area?

Answer No additional discussions have taken place. Please note that PSRDM compliance is required as well.

Question 7 - Is there any information available at this time regarding the space program for the addition or the types of rooms to be renovated on the ground floor?

Answer No further information is available at this time.

Update #2 · Jul 8, 2024

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE, ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports, construction period services and commissioning for Project # 668-319 Renovate and Expand Urgent Care Clinic Building 1 at the Mann-Grandstaff VA Medical Center in Spokane, WA. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 Architectural and Engineering Services, VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual (VAAM) M836.6 Architect-Engineer Services. In accordance with FAR 36.209, Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 Engineering Services and the annual small business size standard is $25.5M. A full design team is required to complete this project. The VA expects to award the anticipated A-E contract by mid December 2024.

The anticipated period of performance for completion of design is 315 calendar days after notice of award (NOA). The VAAR magnitude of construction is between $10,000,000 and $20,000,000. Please note that the 315-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a notice to proceed (NTP) will not be issued for the completion of a design project.

3. A-E SELECTION PROCESS

Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three of the most highly qualified firms will then be notified of the Government s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts.

Discussions will be held with the most highly qualified firms in the form of written responses. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked based on the primary and (if necessary) secondary selection criteria. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations.

The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. SELECTION CRITERIA:

Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria.

Primary Selection Criteria:

Professional Qualifications (Sections C through E): Professional qualifications necessary for satisfactory performance of required service. The A-E shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

A resume for each of these key positions must be provided via Section E in the SF330. Key positions and disciplines required for this project include, but are not limited to:

Architect (LEED certification/US Green Build Council certification)

Cost Estimator

Civil Engineer

Electrical Engineer

Environmental Engineer

Fire Protection Engineer

Industrial Hygienist

Mechanical Engineer

Plumbing Engineer

Project Manager

Quality Assurance Manager

Structural Engineer

Physical Security Specialists

Commissioning Agent

Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement:

I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75.

The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

Specialized Experience and technical competence (sections F, G, and H): Specialized experience and technical competence in the design and construction period services shall be provided for building construction, renovations, or upgrades. Projects experience should include remodel of existing facilities, upgrades to existing facilities, construction of new facilities, MEP design/construction, Civil/Structural design/construction, building management systems/building automation systems (BMS/BAS), and physical security design/upgrades. Other specialized experience to provide should include experience in critical path scheduling, fire protection, construction infection control protocols, energy conservation, transition, and sustainable design practices.

Submissions shall include no more and no less than five (5) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above. Relevant is defined as those task requirements identified in the Statement of Work. Recent is defined as services provided within the past five (5) years. Each project shall include the following:

Project title, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e. prime contract, Teaming Partner or subcontractor

Project Owner, owner s point of contact including telephone number and email address.

Services & Deliverables provided under the contract/task order

Period of Performance, including start and completion dates

Total dollar value of the project

AE Cost Estimate vs. Actual Construction Cost

Contract number associated with the project.

Section G will used to evaluate the prior experience of the prime firm and any key subcontractors working together on the provided relevant projects.

The offeror shall include narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

The management approach

The coordination of disciplines and subcontractors

Quality control procedures, and

Familiarity with VA Design Guides/Manuals, Master Specifications and other applicable standards.

Capacity (section H): The evaluation will consider the firm s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, any federal agency, and private sector, during the previous twelve (12) months or any active projects at PCAC. Include the full potential value of any current indefinite delivery contracts the Prime firm has been awarded from any source. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the award date, completion percentages and expected completion date for the VA projects awarded in the previous twelve (12) months or active at PCAC. The information for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel provided in the SF 330.

Past performance (section H): Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a VA CPARS entry. VA CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted for each project provided in Section F so CPARS can be reviewed in the database. Please note we are unable to review any CPARS from other federal agencies outside of the VA.

For any project that does NOT have VA CPARS data available, a Past Performance Questionnaire (PPQ) is required to be submitted with the SF330. If the firm (Prime or Subcontractor) was not the Prime contractor on any project submitted in the SF330, a PPQ must be submitted listing their specific role (key disciplines) as a subcontractor. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

The Government may consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified. The information for this factor shall be provided in Section H of the SF 330.

For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit.

Knowledge of Locality (section H): Demonstrate and describe experience in the local area and the specific knowledge of certain local conditions or project site features the experience provided. This description may include (if applicable): The information for this factor shall be provided in Section H of the SF 330.

Any prime firm or subcontractor experience within the VISN or at the VAMC

State or local construction codes, laws, or regulations

Climate and seismic related conditions or features

Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Information related to the firm s location shall instead be provided in Section H under Secondary Selection Criterion Factor 1, Geographic Location. See below.

Experience in construction period services (section H): Experience in construction period services must be demonstrated via project experience. These may be the same projects identified above in Factor 1; however, the firm shall clearly delineate the types of construction period services performed for each. Refer to the Statement of Work for review timeline expectations. Project descriptions must include experience with:

Solicitation support services,

Professional field inspections during the construction period

Coordination with commissioning requirements

Review of construction submittals

Support in answering requests for information during the construction period

Support of construction contract changes to include drafting statements of work and cost estimates

Attendance at weekly conference calls

Providing minutes of meetings between the AE, VA, and contractors

Pre-final inspection site visits

Generation of punch-list reports, and

Production of as-built documentation.

The firm shall provide a detailed description of projects worked that illustrate experience in these ten areas. Projects must be within the last ten (10) years.

In addition, the firm must include a description of experience addressing unforeseen conditions and emergent situations, conducting situation evaluations and make midcourse corrections. Include description on how the firm can be proactive or responsive in these situations.

The information for this factor shall be provided in Section H of the SF 330.

Secondary Selection Criterion*:

Geographic location. Location of the firm, as measured by the driving distance (miles) between the Offeror s principal business location and the Mann-Grandstaff VAMC at 4815 N Assembly St, Spokane, WA 99205. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm s SF 330 submission.

5. SUBMISSION REQUIREMENTS:

The below information contains the instructions and format that must be followed for the submission of the SF 330 Statement of Qualifications:

Submit ONE (1) SF 330 Statement of Qualifications to Contract Specialist Samuel Cornwell at Samuel.Cornwell@va.gov. This must include Parts I and II and any applicable attachments.

The submission must include the SF 330, Architect-Engineer Qualifications (form is available online at https://www.gsa.gov/reference/forms/architectengineer-qualifications ).

The SF 330 submission is due by 1:00 PM ET on August 8, 2024.

The SF 330 must be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted.

The subject line of the email must read: SF 330 Submission - 36C77624R0113 Renovate and Expand Urgent Care Clinic Building 1.

The SF 330 submission must not exceed a total of 35 pages. This includes title page, table of contents, and any other relevant information. Any pages submitted by an offeror that exceed the limit will not be considered during the evaluation. Each page must be in Arial size 12 font, single spaced. Part II of the SF 330 and any CPARs or PPQs will NOT count toward the page limitation.

A PPQ obtained for another SF 330 submission may be submitted for this project. However, if significant portions of the project have been completed since the PPQ was filled out, a new PPQ should be submitted to accurately assess the project.

Firms must include the following information in section B of the SF 330 submission:

1) SAM Unique Entity Identifier

2) Tax ID number

3) Cage code

4) Primary point of contact s email address and phone number

All questions must be submitted to Samuel.Cornwell@va.gov with the subject line SF 330 Questions - Renovate and Expand Urgent Care Clinic Building 1. The cutoff for question submission is 1:00 PM ET on July 24, 2024. Questions will be answered through modification to the pre-sol notice posted to Contract Opportunities at SAM.gov.

This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSBs will not be considered. Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and visible in the Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov/) at the time of SF 330 submission, written response submission, and award. Failure to be certified in the VetCert database at these times will result in the offeror being deemed ineligible for award.

All joint ventures must be SBA certified at the time of SF 330 submission, written response submission, and award and must submit agreements that comply with 13 CFR 128.402 prior to contract award.

All prime firms must meet the NAICS code requirement specified in this notice. The Contracting Officer will verify the NAICS code in VetCert. Failure to meet the NAICS code requirement may result in the rejection of the SF 330 submission.

SF 330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF 330 submission package.

It is the offeror s responsibility to check the Contract Opportunities website at SAM.gov for any revisions to this announcement prior to submitting their SF 330.

Update #1 · Jul 5, 2024