C-5 Visor Door Actuator Overhaul
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- fa8538-25-R-0003
- Agency
- Air Force Sustainment Center Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Warner Robins, Georgia 31098, United States
- Points of contact
-
- Caiveon Thomas caiveon.thomas@us.af.mil (478) 222-3376
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking depot-level overhaul/remanufacture services for the C-5 Visor Door Actuator, a critical safety component for the C-5 Galaxy cargo aircraft. The solicitation (FA8538-25-R-0003) is a Firm-Fixed Price Indefinite Delivery Indefinite Quantity (FFP IDIQ) contract utilizing Delivery Protection Program (DPP) competitive procedures. Potential bidders are categorized as either Qualified Sources (those with previous successful overhaul experience) or Unqualified Sources (requiring pre-production unit approval). Evaluation will focus on the ability to meet technical requirements, including a 95% on-time delivery rate and passing DCMA inspection with no more than one failure per contract year. The proposal submission deadline has been extended to April 21, 2025, at 5:00 PM EST, with all questions to be submitted via email to Caiveon Thomas and Deborah Manly by specified dates.
The contract will support C-5 aircraft maintenance through the aircraft's anticipated retirement in 2040, with a five-year contract period consisting of two 12-month Ordering Periods and three annual Option Years. The solicitation is not set aside for any specific business category and is open to vendors registered in the Joint Certification Program. The specific item being procured is the C-5 Visor Door Actuator with NSN 1680-00-402-9812 and Part Number 10360-2, with the place of performance located at SOUTH BASE, GA. While no specific award value is explicitly stated, the contract will address quarterly demand for Air Force Field Level requirements and C-5 Programmed Depot Maintenance. Thomas Instrument (CAGE 5H860) is noted as already qualified for the work, potentially giving them an advantage in the competitive process.
Notice text
2 versions
Update #2 · Latest ·
Request For Proposal (RFP): C-5 Visor Door Actuator
This Request For Proposal (RFP) is full and open competition utilizing Delivery Protection Program (DPP) competitive procedures. The Government owns the technical data package.
This RFP (FA8538-25-R-0003) is for a Firm-Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) type contract for depot-level overhaul/remanufacture (overhaul) services applicable to the C-5 Visor Door Actuator for use by the USAF in support of the C-5 Galaxy cargo aircraft. The contract is anticipated to include two (2) 12-month Ordering Periods and three (3) annual Option Years, and is for the overhaul of the following item:
NSN: 1680-00-402-9812 UC
Noun: C-5 Visor Door Actuator
Part Number: 10360-2 (4F90005-109A)
The Visor Door Actuator and motor are C-5 aircraft specific and integrated in order to work harmoniously together in the opening and closing of the forward visor and is a safety critical item. The anticipated overhaul service will provide serviceable assets to meet quarterly demand for Air Force Field Level requirements and C-5 Programmed Depot Maintenance (PDM). The C-5 Visor Door Actuator will support C-5 aircraft until anticipated retirement in 2040.
The FFP/IDIQ contract is anticipated for 5-years in length utilizing DPP Competitive procedures: The DPP is a contractual vehicle which provides the Contracting Officer a means of competing the maximum practical quantity of a requirement while also mitigating risk. The objective of the DPP is to obtain the best possible price and performance while mitigating risk by allowing new unqualified sources to submit a proposal on complex or critical items requiring pre-production unit approval, ensuring the new source can furnish a product that conforms to all requirements for acceptance.
Qualified Source: Offerors which have previously successfully demonstrated the ability to overhaul the Trunnion Bearing. Qualified Sources shall provide a proposal on all BID B CLINs of the RFP, to include the Beyond Economical Repair (BER) CLINs.
Unqualified Source: Offerors which have the capability to perform the overhaul/remanufacture and will be evaluated through, but not limited to, pre-production units to potentially become a Qualified Source. Unqualified Sources shall provide a proposal on all BID A CLINs of the RFP, to include the Beyond Economical Repair (BER) CLINs.
Interested parties shall be registered in the Joint Certification Program and approved to view Export Control, and shall submit evidence of their certification in order to obtain the associated technical data packages.
To obtain copies of the bidset documents, an interested vendor shall be registered in the Joint Certification Program (JCP). Interested vendors are to request copies of the bidsets by providing their CAGE number to both Caiveon Thomas (caiveon.thomas@us.af.mil) and Deb Manly (deborah.manly@us.af.mil) to verify registration in JCP. Upon verification, bidset zip files will be sent via the "DOD Safe" website.
To become registered in the JCP, interested vendors can do so at the website:
https://www.dla.mil/HQ/LogisticsOperations/Services/JCP
ATTACHMENTS: Attachments are included and may be downloaded within the attachments section of this solicitation notice on SAM.gov. Unqualified Sources shall download the “Source Pre-Qualification Requirements.pdf” for information and instructions related to pre-qualification - this document does not comprise all of the pre-qualification requirements...please also see the PWS, CDRLs, and bidset documents.
Questions will ONLY be received via E-mail. Phone calls and voice mails will not be accepted. All questions will be compiled and answered via an Adobe .pdf document included within the attachments area of this solicitation notice on SAM.gov and titled "Q and A for FA8538-25-R-0003".
All communication and/or questions MUST be sent via email to BOTH of the individuals listed below:
TO: Caiveon Thomas: caiveon.thomas@us.af.mil
TO or CC: Deborah Manly: deborah.manly@us.af.mil
Completed Request For Proposal (RFP) is EXTENDED TO due 5:00 PM EST, 21 April 2025
as addressed in the attached amendment.
Update #1 ·
Request For Proposal (RFP): C-5 Visor Door Actuator
This Request For Proposal (RFP) is full and open competition utilizing Delivery Protection Program (DPP) competitive procedures. The Government owns the technical data package.
This RFP (FA8538-25-R-0003) is for a Firm-Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) type contract for depot-level overhaul/remanufacture (overhaul) services applicable to the C-5 Visor Door Actuator for use by the USAF in support of the C-5 Galaxy cargo aircraft. The contract is anticipated to include two (2) 12-month Ordering Periods and three (3) annual Option Years, and is for the overhaul of the following item:
NSN: 1680-00-402-9812 UC
Noun: C-5 Visor Door Actuator
Part Number: 10360-2 (4F90005-109A)
The Visor Door Actuator and motor are C-5 aircraft specific and integrated in order to work harmoniously together in the opening and closing of the forward visor and is a safety critical item. The anticipated overhaul service will provide serviceable assets to meet quarterly demand for Air Force Field Level requirements and C-5 Programmed Depot Maintenance (PDM). The C-5 Visor Door Actuator will support C-5 aircraft until anticipated retirement in 2040.
The FFP/IDIQ contract is anticipated for 5-years in length utilizing DPP Competitive procedures: The DPP is a contractual vehicle which provides the Contracting Officer a means of competing the maximum practical quantity of a requirement while also mitigating risk. The objective of the DPP is to obtain the best possible price and performance while mitigating risk by allowing new unqualified sources to submit a proposal on complex or critical items requiring pre-production unit approval, ensuring the new source can furnish a product that conforms to all requirements for acceptance.
Qualified Source: Offerors which have previously successfully demonstrated the ability to overhaul the Trunnion Bearing. Qualified Sources shall provide a proposal on all BID B CLINs of the RFP, to include the Beyond Economical Repair (BER) CLINs.
Unqualified Source: Offerors which have the capability to perform the overhaul/remanufacture and will be evaluated through, but not limited to, pre-production units to potentially become a Qualified Source. Unqualified Sources shall provide a proposal on all BID A CLINs of the RFP, to include the Beyond Economical Repair (BER) CLINs.
Interested parties shall be registered in the Joint Certification Program and approved to view Export Control, and shall submit evidence of their certification in order to obtain the associated technical data packages.
To obtain copies of the bidset documents, an interested vendor shall be registered in the Joint Certification Program (JCP). Interested vendors are to request copies of the bidsets by providing their CAGE number to both Caiveon Thomas (caiveon.thomas@us.af.mil) and Deb Manly (deborah.manly@us.af.mil) to verify registration in JCP. Upon verification, bidset zip files will be sent via the "DOD Safe" website.
To become registered in the JCP, interested vendors can do so at the website:
https://www.dla.mil/HQ/LogisticsOperations/Services/JCP
ATTACHMENTS: Attachments are included and may be downloaded within the attachments section of this solicitation notice on SAM.gov. Unqualified Sources shall download the “Source Pre-Qualification Requirements.pdf” for information and instructions related to pre-qualification - this document does not comprise all of the pre-qualification requirements...please also see the PWS, CDRLs, and bidset documents.
Questions will ONLY be received via E-mail. Phone calls and voice mails will not be accepted. All questions will be compiled and answered via an Adobe .pdf document included within the attachments area of this solicitation notice on SAM.gov and titled "Q and A for FA8538-25-R-0003".
All communication and/or questions MUST be sent via email to BOTH of the individuals listed below:
TO: Caiveon Thomas: caiveon.thomas@us.af.mil
TO or CC: Deborah Manly: deborah.manly@us.af.mil
Completed Request For Proposal (RFP) is due 5:00 PM EST, 22 March 2025
Attachments
| File | Type | Posted |
|---|---|---|
| AMENDMENT FA853825R0003-0001.pdf | ||
| Q and A.pdf | ||
| Solicitation FA8538-25-R-0003.pdf | ||
| Visor Actuator Pre-Qaulification Statement 5 Sept 2023.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| C-5 Visor Door Actuator Overhaul | Award Notice | |
| C-5 Visor Door Actuator Overhaul | Solicitation | |
| C-5 Visor Door Actuator Overhaul | Pre-Solicitation |
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