Bulk Road Salt and Bagged Ice Melt for Erie VAMC | 2025-2026 Winter Season

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4, through Network Contracting Office 4, is conducting market research for bulk road salt and bagged ice melt supplies for the Erie VA Medical Center during the 2025-2026 winter season. The procurement seeks qualified businesses capable of providing sodium chloride road salt with specific composition and pellet characteristics, along with calcium chloride ice melt capable of melting ice at temperatures as low as -25°F. Contractors must be prepared to deliver supplies within 24 hours of notification and replenish stocks within one week of order, with deliveries scheduled Monday through Friday between 7 AM and 4 PM at the Erie, PA VAMC located at 135 East 38th Street. This Sources Sought Notice represents a market research effort rather than a formal solicitation, with responses due by 12:00 PM Eastern Standard Time on September 8, 2025, via email to the Contract Specialist. The opportunity falls under NAICS code 325998 (All Other Miscellaneous Chemical Product and Preparation Manufacturing) and PSC category 6810 (Chemicals).

This pre-solicitation notice does not indicate any set-aside designation and makes no reference to incumbent contractors or current service providers. The procurement requires approximately 200 tons of bulk road salt and 24 pallets of ice melt for the winter season, with minimum delivery requirements of 5 tons of road salt and 4 pallets of ice melt per order. Maximum delivery limits are established at 25 tons of road salt and 8 pallets of ice melt per shipment. No specific contract value or budget range has been disclosed in the Sources Sought Notice. The timeline spans the 2025-2026 winter season, with the immediate focus on identifying capable suppliers through this market research phase. Interested businesses must demonstrate their ability to meet the rapid response delivery requirements and maintain adequate inventory levels throughout the winter months.