Building Maintenance Services, U. S. Embassy Tokyo

The U.S. Department of State Office of Acquisition Management is soliciting comprehensive building maintenance services for U.S. Government facilities in Tokyo, Japan, including the Embassy Chancery, Chief of Mission Residence, Deputy Chief of Mission Residence, Mitsui Housing Compound, and the Japanese Language Training Center in Yokohama. Services required encompass day-to-day building operations, continuous 24/7 perimeter control monitoring, routine preventive maintenance inspections across HVAC, boiler, electrical, plumbing, and fire alarm systems, and unscheduled maintenance and repair services with emergency response times of 30 minutes for main locations and 2.5 hours for Yokohama. Contractor must maintain qualified, licensed personnel including control room operators, boiler operators, HVAC technicians, electricians, and plumbers, and must establish Standard Operating Procedures and a Quality Control Program within specified timeframes. Evaluation will be based on technical capability, past performance and experience with three required references, and price. The deadline for written questions was April 1, 2026, at 15:00 Central European Time, and the proposal submission deadline is April 24, 2026, at 15:00 Europe/Berlin time, with Amendment 0002 incorporating 37 Questions and Answers clarifications.

This solicitation includes no small business set-aside. The contract will be awarded as a single firm-fixed-price Blanket Purchase Agreement with a 60-month term divided into five individual ordering periods, with each BPA call not exceeding USD 1,500,000. Pricing is structured under two Contract Line Items: CLIN 0001 covers monthly comprehensive building operations at a fixed monthly rate, and CLIN 0002 covers unscheduled work orders billed at unit price per discrete repair task with a maximum of 40 labor hours. Historical workload data indicates approximately 180 unscheduled work orders and 600 preventive maintenance inspections monthly. The Government will provide all parts, materials, supplies, and equipment, while the Contractor must supply labor, supervision, management personnel, tools, and all incidental costs, with pricing on a firm-fixed-price basis with no adjustments for cost escalation or currency fluctuations. Performance will take place in Tokyo and Yokohama, Japan, with contract administration by the Regional Procurement Support Office Frankfurt, Contracting Officer Travis C. Keon, and Contract Specialist Patticha Gruenbeck.