19GE5026Q0008-0002.pdf

Document Number: 19GE5026Q0008 DRAFT Page 1 of 10

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

04/10/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

Patticha Gruenbeck

NAME

TEL.

GruenbeckP@state.gov

EMAIL

6. ISSUED BY GAAMCODE

RPSO Frankfurt GA/AM/DMS/FAC RPSO Frankfurt Bureau of Global Acquisitions Frankfurt

DE

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

19GE5026Q0008

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/10/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ___1___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This solicitation is hereby amended to incorporate the following changes:

1. Incorporate Questions and Answers No. 1 through 37; and

2. Extend the deadline for offer submission to April 24, 2026.

CLOSING DATE/TIME:

04/24/2026 - 15:00 Europe/Berlin

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Caroline A Iglesias

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

04/10/2026

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Caroline A IGLESIAS Digitally signed by Caroline A IGLESIAS Date: 2026.04.09 16:43:09 +02'00'

X

Document Number: 19GE5026Q0008 DRAFT Page 2 of 10

Section A - Solicitation/Contract Form Line Item Summary

Solicitation Number:

19GE5026Q0008

Contract Number: Title:

JAP - Tokyo Facility Maintenance Services

Date of Solicitation:

04/10/2026

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1QA

PSC Description: MAINTENANCE OF RESTORATION

OF REAL PROPERTY (PUBLIC OR PRIVATE)

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: First Ordering Period (CLINs 1001-1011)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1QA

PSC Description: MAINTENANCE OF RESTORATION

OF REAL PROPERTY (PUBLIC OR PRIVATE)

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: Second Ordering Period (CLINs 2001-2011)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1QA

PSC Description: MAINTENANCE OF RESTORATION

OF REAL PROPERTY (PUBLIC OR PRIVATE)

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: Third Ordering Period (CLINs 3001-3011)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1QA

PSC Description: MAINTENANCE OF RESTORATION

OF REAL PROPERTY (PUBLIC OR PRIVATE)

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: Fourth Ordering Period (CLINs 4001-4011)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1QA

PSC Description: MAINTENANCE OF RESTORATION

OF REAL PROPERTY (PUBLIC OR PRIVATE)

Type of Contract Pricing: Firm Fixed Price

Original: 0.0

Change: 0.0

Current: 0.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: Fifth Ordering Period (CLINs 5001-5011)

Document Number: 19GE5026Q0008 DRAFT Page 3 of 10

CLIN Funding: Cost:

Base Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Exercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Unexercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Base and Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 RQS 19GE5026Q0008.pdf 03/10/2026

Questions & Answers - Q&A

Question #001: Who will provide the Japanese Consumption Tax Exemption Form? Will it be the Contracting Officer (CO), Contracting Officer’s Representative (COR), or other designated personnel?

Answer #001: The Japanese Consumption Tax Exemption Form will be issued by the U.S. Embassy Tokyo. The Contracting Officer’s Representative (COR) will coordinate the issuance of the form with the appropriate Embassy offices, such as GSO.

Question #002: Will the Japanese Consumption Tax Exemption Form be issued on a monthly basis for all contract-related purchases, or will it be provided with each invoice?

Answer #002: The Japanese Consumption Tax Exemption Form will be issued per invoice, not monthly. A form will be provided for each invoice requiring tax exemption.

Question #003: For Preventive Maintenance Inspections (PMIs), must the English descriptions be handwritten, or can they be submitted in digital format?

Answer #003: They can be submitted in digital format.

Document Number: 19GE5026Q0008 DRAFT Page 4 of 10

Question #004: Is the on-site supervisor required to have a specific level of Japanese language proficiency?

Answer #004:The solicitation requires the on-site supervisor to have English Level 2 (Limited Working Proficiency). There is no Japanese language proficiency requirement in the solicitation. The Contractor is responsible for ensuring the supervisor can effectively coordinate activities with Embassy staff and local contractors, whether directly or through other bilingual personnel. All communication and coordination must be performed in a manner that supports safe and compliant execution of the work.

Question #005: Is 24-hour monitoring required for any sites other than the Perry Tower control room? The BPA refers to “Daily Monitoring.” Please clarify whether this means 24/7 monitoring or monitoring only during business hours. Also, does this requirement apply to all locations?

Answer #005: Section B.1(a) and Section C.3.2(d) of the SOW require the Contractor to provide continuous 24-hour, 7-day monitoring and system operations. This includes control room operations and all monitoring responsibilities described in Section C.3.2. Daily monitoring applies to all facilities and systems within the scope of the BPA. Roving inspections are required at the Chancery, the Mitsui Housing Compound, and the Chief of Mission Residence as specified in Section C.3.2(d)(3). The SOW does not limit monitoring to business hours or to a single location.

Question #006: Are there any changes to coverage requirements during holidays, including differences between U.S. and Japanese holidays?

Answer #006: The SOW does not specify any changes to monitoring or shift coverage during U.S. or Japanese holidays. Sections B.1(a) and C.3.2(d) require the Contractor to provide continuous 24-hour, 7-day monitoring and operational coverage at all times, including holidays. Routine Unscheduled Work Orders are performed during regular working hours, which follow the Embassy’s normal working-day and holiday schedule. Emergency calls and required stabilization actions must be supported 24/7 in accordance with Section C.3.3.

Question #007: Is the Contractor responsible for personal property items that are not directly related to building systems? If yes:

• Is there a limit on the number of routine unscheduled work orders for such items (for example, hanging pictures or installing marker boards)?

• Or are all such requests considered necessary for maintaining safe and functional facilities and must therefore be completed?

Answer #007: Section C.3.3 defines Routine Unscheduled Work Orders as day-to-day corrective actions necessary to maintain safe, reliable, and functional Embassy facilities. The examples listed in the SOW are illustrative and not exhaustive. Any task issued by the Government through GMMS that falls within the definition of a Routine Unscheduled Work Order and does not exceed the 40-hour threshold will be performed in accordance with Section C.3.3.

Post policy, as reflected in the Housing Handbook, does not authorize the hanging of personal items in residential units. Accordingly, the Government will not issue GMMS work orders for those tasks. The Government may issue limited work orders for securing top-heavy items for seismic safety, as required. Hanging items in office spaces is considered standard support and may be issued as Routine Unscheduled Work Orders.

Tasks exceeding 40 labor hours will be handled under the procedures in Section C.7.6(b).

Question #008: Where is the point of demarcation for utility system responsibility?

Answer #008: Attachment 2.1 does not define utility system points of demarcation. Section C.3.2 requires the Contractor to operate and maintain the systems and equipment identified in the BPA and its attachments. As a general practice, utility systems become the responsibility of the U.S. Government once they cross into U.S. Government-controlled property. Utility infrastructure outside the property boundary remains the responsibility of the local utility provider. Any required demarcation points will be identified by the Government during performance or as part of specific work orders.

Document Number: 19GE5026Q0008 DRAFT Page 5 of 10

Question #009: In the event of major outages, who is responsible for contacting external authorities (for example, Authority Having Jurisdiction (AHJ), utility providers, etc.)? Who should be contacted for fire, water, and electrical system issues?

Answer #009: Attachment 2.1 does not assign responsibility to the Contractor for contacting external authorities or utility providers.

In accordance with Section C.3.3, the Contractor is responsible for stabilizing the condition, notifying the Facilities Management Office, and providing required incident documentation. The U.S. Government will contact external authorities (such as the fire department, utility providers, or other AHJs) as needed. The Contractor shall support the Government’s response and coordination efforts as directed.

Question #010: Section C.3.2, Operations, Monitoring, and Inspections, Section D (Shift Operations), Part 3:

a. This section requires roving inspections for the Chancery, Housing Compound, and CMR, but excludes the DCMR and JLTC. Please confirm whether these two locations are excluded from the roving inspection requirement.

Answer #010: Section C.3.2(d)(3) specifies that roving inspections are required at the Chancery, the Mitsui Housing Compound, and the Chief of Mission Residence (CMR). The DCMR and JLTC are not included in this requirement. These locations will still receive the monitoring, inspections, and PMI services described elsewhere in the SOW, but they are not part of the roving inspection program.

Question #011: For personnel qualifications:

• Are U.S. equivalent or higher certifications acceptable?

• Are former U.S. military personnel with documented experience (for example, DD214) considered acceptable substitutes for required certifications?

Answer #011: The Japanese certificates identified in the solicitation serve as the baseline qualification requirements. Equivalent or higher-level certificates from the United States or other countries are acceptable, provided they demonstrate technical competency equal to or greater than the referenced Japanese certificate and are reviewed and approved by the COR. However, in accordance with Section C.3.2(f), the Contractor must have at least one individual holding a Third-Class Chief Electrical Engineer certificate, as this qualification is required to comply with local utility authority requirements for certain electrical operations. Experience alone —including prior U.S. military service or documented experience such as a DD214—cannot be used as a substitute for the required certificates.

Question #012: During the site survey, certain life safety systems connected to generators were identified. These systems may require testing under NFPA 110 (monthly, annual, and triennial testing under load using an automatic transfer switch). Please clarify:

• Does this requirement apply to any or all generators?

• Can this testing be performed during normal working hours, or must it be conducted after hours?

Answer #012: Section C.4.15(2) identifies the specific generator and ATS testing procedures required under this BPA. For all other testing elements not explicitly defined in Section C.4.15(2), the requirements of NFPA 110 shall apply to all generators. Generator testing may be performed during normal working hours, with the exception of one Chancery generator test conducted during the summer season, which shall be performed on a weekend.

Question #013: Do all generators meet the 30 percent load requirement during testing and operation? If not, please identify which generators do not meet this requirement.

Answer #013: All generators shall be tested at a load of 50 percent or greater during required generator testing and operation.

Question #014: The solicitation references both semi-annual generator and ATS testing, and also monthly no-load and annual load testing. Please confirm which testing standard applies, and whether the requirements under NFPA 110 are waived or still required.

Document Number: 19GE5026Q0008 DRAFT Page 6 of 10

Answer #014: The generator and ATS testing requirements under this BPA follow the procedures identified in Section C.4.15(2), together with the NFPA 110 requirements described in Answers #012 and #013. These standards remain applicable and are not waived.

Question #015: Who is responsible for ordering fuel oil?

Answer #015: Section C.3.2(g) requires the Contractor to track fuel consumption, forecast future requirements, and support delivery, receipt, and inspection activities. The Contractor is responsible for advising the Government when fuel is needed and providing consumption-based forecasts. The U.S. Government is responsible for placing fuel orders with the supplier.

Question #016: For typhoon or heavy rain conditions, will sandbags and sand be provided by the Government, or is this the Contractor’s responsibility?

Answer #016: Typhoon preparation is included in the Contractor’s responsibilities under Section B.1(a) and Section C.3.7.

Attachment 2.1, Section C.1, states that the U.S. Government furnishes all tools, consumables, expendable materials, and replacement parts required for day-to-day operator level activities. Accordingly, the Government will provide sandbags and sand as required. The Contractor is responsible for deploying, removing, and storing these materials as part of typhoon preparation activities.

Question #017: Can the Government provide an estimated number of vacant housing units at any given time for planning purposes?

Answer #017: Attachment 2.1 provides a workload assumption for vacant unit inspections. Section C.3.7 states that vacant units typically range from approximately 5 to 10 units at any given time. This figure is provided for planning purposes only and does not represent a guaranteed or fixed number.

Question #018: Can the Government provide the square footage for each facility?

Answer #018: Measurements are captured in square meters. Below are the totals per location:

• JLTC: 830 square meters

• Chancery: 23,027 square meters

• CMR: 2,628 square meters

• DCMR: 1,152 square meters

• McArthur tower: 11,993 square meters

• Harris tower: 11,993 square meters

• Perry tower: 11,993 square meters

• B1 arcade: 2,430 square meters

• B2 tunnel: 352 square meters

• Temple townhouse: 11,775 square meters

• Temple parking: 8,062 square meters

• Mitsui townhouse: 4,767 square meters

• MSGQ: 1,014 square meters

• 1F Gym+B1 Weight room: 474 square meters

• Daly Hall: 668 square meters

• Game room + Change room: 270 square meters

• LGF room + Pump room: 42 square meters

• McArthur LGF booth: 9 square meters

• Gazebo at Perry field: 36 square meters

• Playground toilet: 6 square meters

• Tennis court: 1,240 square meters

• Playground: 566 square meters

Document Number: 19GE5026Q0008 DRAFT Page 7 of 10

Question #019: In occupied facilities, can minor repairs (such as painting, sanding, or light drilling) be performed during business hours, or must they be completed after hours?

Answer #019: Section C.3.3.3 requires Routine Work Orders to be performed during regular working hours unless otherwise approved. Minor repairs such as painting, sanding, or light drilling may be performed during business hours, provided they are coordinated to minimize disruption to occupants. The Government may direct certain tasks to be performed after hours if required to avoid operational impact.

Question #020: Do any roof areas require special equipment (such as lifts) for access, or are all areas accessible by stairs or ladders?

Answer #020: All roof areas included in the BPA are accessible using standard means such as stairs or fixed ladders. No special equipment—such as lifts, manlifts, or aerial platforms—is required for routine access to any roof areas under this BPA.

Question #021: When was the most recent three-year refrigerant leak inspection conducted for heat pump/chiller units (7.5 kW to 50 kW), as referenced in Section C.4.1.4?

Answer #021: The three-year refrigerant leak inspection requirement for heat pump and chiller units (7.5 kW to 50 kW) will be reset at the start of the new Blanket Purchase Agreement (BPA). The Contractor shall perform the required inspection once during the First Ordering Year and then follow the three-year inspection cycle specified in Section C.4.1.4 for the remainder of the periods within which Calls may be made.

Question #022: Are boiler PMIs required to be performed outside normal working hours?

Answer #022:Boiler PMIs are not required to be performed outside normal working hours. Section C.3.3.3 specifies that Routine Work Orders, including preventive maintenance activities, are performed during regular working hours unless the Government directs otherwise. Boiler PMIs will therefore be scheduled during normal working hours, with after-hours work used only if specifically requested by the Government to avoid operational impact.

Question #023: The BPA states that the more stringent code applies, and that U.S. Government standards take precedence in case of conflict. However, U.S. fire protection standards (such as NFPA standards) may differ from Japanese regulations.

Please confirm whether the requirement for semi-annual PMI of fire alarm systems reflects Japanese standards or U.S.

standards.

Answer #023: The fire alarm systems at the Chancery and CMR are no longer included in the Contractor’s PMI scope under this BPA. For these two locations, the Contractor is responsible only for monitoring and operator-level servicing as described in the solicitation. Full PMI services are required only for the fire alarm systems at the DCMR, JLTC, and MHC facilities. These systems are Japanese-manufactured and shall be maintained in accordance with applicable Japanese fire protection standards. The semi-annual PMI frequency specified in the solicitation reflects Japanese requirements for these systems.

Question #024: Japan does not have capability for five-year hydrostatic testing of fire extinguishers in accordance with U.S.

NFPA or DOT standards. Please clarify:

• Should extinguishers be shipped to the United States for testing?

• Or should they be replaced after five years?

• If replacement is required, is the Contractor or the Government responsible?

Answer #024: Japan does not perform five-year hydrostatic testing of fire extinguishers in accordance with U.S. NFPA or DOT standards. The U.S. Government does not ship extinguishers to the United States for testing. Instead, Post practice is to replace fire extinguishers on a five-year cycle. The U.S. Government is responsible for procuring replacement extinguishers. The Contractor supports this process by identifying units due for replacement, collecting and deploying extinguishers as directed, and ensuring accurate inventory and tagging in accordance with Section C.3.3.

Document Number: 19GE5026Q0008 DRAFT Page 8 of 10

Question #025: Will pool chemicals be provided by the Government?

Answer #025: Yes. Pool chemicals are furnished by the U.S. Government. In accordance with Section C.1, the Government provides all consumables and expendable materials required for day-to-day operator-level maintenance activities. The Contractor is responsible for monitoring chemical levels, maintaining inventory records, and notifying the Government when replenishment is required. The Contractor also assists with receiving, storing, and deploying chemicals as directed.

Question #026: Is the emergency generator in the CMR Service Yard operational? During the site survey, it was noted that two 900 kVA generators supporting the Chancery may also support the CMR. Please confirm.

Answer #026: Yes, the emergency generator in the CMR Service Yard is operational. This generator provides backup power to the CMR in the event the two 900 kVA generators supporting the Chancery fail to start or run.

Question #027: Section C.4.15 (Annual inspection, testing, and maintenance of electrical systems) includes generator testing requirements that appear inconsistent with other sections. Please confirm which generator testing requirements apply.

Answer #027: Generator and ATS testing under this BPA shall be performed in accordance with the requirements identified in Section C.4.15(2) and the applicable provisions of NFPA 110, including monthly no-load testing, annual load testing, and triennial testing as required by the standard. In addition, the BPA requires semiannual generator and ATS testing as referenced in Section C.3.2, which supplements but does not replace the NFPA 110 requirements. These combined requirements constitute the full generator and ATS testing standard under this BPA.

Question #028: The BPA states that fire alarm and protection system records must comply with local fire laws. Please confirm whether more stringent U.S. standards (such as NFPA standards) are not required in this case.

Answer #028: For the fire alarm systems included in this BPA, which are the systems at the DCR, JLTC, and MHC facilities, recordkeeping requirements follow applicable Japanese fire protection standards. More stringent U.S. standards, such as NFPA recordkeeping requirements, are not required in this case.

Question #029: Section C.10.3 states that the Government will provide all parts, materials, and supplies. Please confirm that the Contractor is not responsible for purchasing any materials, including items such as motors, paint, or office supplies.

Answer #029: Section C.1 states that the U.S. Government will furnish all tools, consumables, expendable materials, replacement parts, and specialty equipment required for day-to-day operator-level maintenance activities and preventive maintenance inspections.

This does not include specialty tools or diagnostic equipment required solely for factory-level PMIs performed by third-party subcontractors; such specialty items are Contractor-furnished. Accordingly, the Contractor is not responsible for purchasing materials needed to perform work orders or PMIs, including items such as motors, belts, filters, paint, hardware, or other maintenance materials.

In accordance with standard DOS contracting practice, uniforms, uniform upkeep, and administrative supplies are considered part of the Contractor’s normal business operations and are therefore Contractor-furnished. The Government may provide basic office supplies used directly in support of agreement execution to ensure consistency and avoid unnecessary cost assumptions, but this is at the Government’s discretion and does not authorize the Contractor to procure materials on behalf of the Government.

Question #030: Is there a page limit for Volume II (Technical Proposal)?

Answer #030: No, there is no page limit.

Question #031: What content is included in the page limit, and what content is excluded?

Answer #031: There is no page limit established; therefore, no specific content is subject to a page limitation.

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All information included in Volume II, as outlined in the solicitation, is acceptable as long as it is relevant to demonstrating the offeror’s technical capability and complies with the proposal instructions. This includes, but is not limited to, narratives, organizational charts, resumes of key personnel, and supporting documentation.

Question #032: Is a sanitized (redacted) version of the proposal required?

Answer #032: No, a sanitized (redacted) version of the proposal is not required. However, Volume II (Technical Proposal) shall not include any pricing information.

Question #033: The W-14 form is included in Attachment 2.4 of the solicitation. However, Pages 6 and 7 of Solicitation 19GE5026Q0008 (dated March 10) require submission of the SF-3881 (Payment Enrollment Form) under Volume I, Section D. Please confirm whether the SF-3881 should also be included in the solicitation attachments.

Answer #033: The SF-3881 (Payment Enrollment Form) was inadvertently omitted from the original attachments. It has now been included in the solicitation attachments and uploaded to SAM.gov.

Question #034: Is it acceptable to compile all proposal documents into a single compressed (ZIP) file, provided that the total file size does not exceed 45 MB?

Answer #034: No, submission of proposal documents in a compressed (ZIP) file is not acceptable.

Question #035: Is it acceptable to submit proposal documents across multiple emails, provided that each email does not exceed the 45 MB size limit?

Answer #035: Yes, it is acceptable to submit proposal documents across multiple emails, provided that each email does not exceed the 45 MB size limit.

Question #036: The current submission instructions do not reference the requirement to submit the SF-1449. Please confirm whether submission of the SF-1449 is not required as part of the proposal.

Answer #036: Confirmed. Submission of the SF-1449 is not required as part of the proposal.

Question #037: In Section C.4.1.2(4), General PMI Requirements for Air Conditioning Systems, under the “Schedule of Facilities and Services – HVAC Equipment,” the equipment list is organized by building. However, the Preventive Maintenance Inspection (PMI) frequency is not specified in the yellow-highlighted sections (please refer to Attachment 1 (Amendment 0001).

Please confirm the required PMI frequency for the listed equipment.

Answer #037:The “Schedule of Facilities and Services – HVAC Equipment” lists HVAC assets by building, but a small number of entries do not display a PMI frequency. For any equipment listed without a stated frequency, the required PMI frequency shall be four times per year (quarterly), consistent with standard industry practice and the PMI frequencies applied to comparable HVAC systems throughout the solicitation. This quarterly frequency serves as the baseline requirement for bidding. Actual PMI work orders will be issued through GMMS and may be adjusted by the Government during performance in accordance with manufacturer recommendations and operational needs.

DEADLINES FOR OFFER SUBMISSION

Document Number: 19GE5026Q0008 DRAFT Page 10 of 10

Offers shall be submitted via email to Contract Specialist, Patticha Gruenbeck, at GruenbeckP@state.gov, with a copy to FrankfurtRPSO@state.gov, no later than 15:00 Central European Summer Time (CEST) on Friday, April 24 2026. The email subject line must state: “Offer 19GE5026Q0008.”

Electronic offers shall be submitted in a format readable by Microsoft (MS) Word, MS Excel, or Adobe PDF, as applicable. Individual email size shall not exceed 45 MB.

Late submissions shall not be considered.

{END OF AMENDMENT}