BPA for Stainless Steel Surgical Equipment Repairs
Closed Solicitation Posted
- Solicitation number
- 03032026BPA
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Clinton, Oklahoma 73601, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), under the Department of Health and Human Services, is soliciting quotes for stainless steel surgical equipment repair services through Request for Quote (RFQ) #03032026BPA. The procurement covers surgical instrument sharpening, repair, refurbishment, and maintenance services, including dental handpieces, dental air motors, general surgical instruments, and podiatry instruments. Vendor requirements include certification as a stainless steel surgical equipment repair representative, capability to pick up equipment within 3-5 days, and ability to provide exact pricing matches to the attached Scheduled Pricing List. Evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis, with consideration given to price, five-year past performance history, and System for Award Management (SAM) registration status. Quotes must be submitted via email to Contracting Specialist Misti Bussell at misti.bussell@ihs.gov no later than March 16, 2026, at 10:00 a.m. CST.
This solicitation is designated as a 100 percent small business set-aside under NAICS code 811210, with no incumbent contractor identified in the documentation. The BPA carries an estimated purchase volume with a maximum value of $1,250,000.00 over the five-year period of performance from April 1, 2026, through March 31, 2031, with individual purchase order limits of $250,000.00. Services will be delivered to three Oklahoma locations: Pawnee Indian Health Center (Pawnee, OK), Lawton Indian Hospital (Lawton, OK), and Clinton Indian Health Center (Clinton, OK), with the primary place of performance in Clinton, Oklahoma. The contractor must maintain a fully equipped mobile repair laboratory within three hours of the service units and provide monthly preventive maintenance with repair turnaround times ranging from same-day onsite service to five business days for standard repairs. All instruments must be returned in as-good-as-new condition while maintaining ANSI-AAMI compliance standards.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 03032026BPA. Submit only written quotes for this RFQ. This solicitation is 100% SMALL BUSINESS Set-Aside. The associated NAICS code is 811210.
*SEE ATTACHED SCHEDULED PRICING LIST
PERIOD OF PERFORMANCE: 04/01/2026 – 03/31/2031
Vendor Requirements:
*Vendor must be a Stainless Steel Surgical Equipment Repair Representative.
*Must pickup within 3-5 days
*Provides exact match AND exact Scheduled Pricing List
Submit Quotes no later than: 03/16/2026 @ 10:00am CST to the Following Point of Contact: Misti Bussell, Contract Specialist, via Email: misti.bussell@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest Price Technically Acceptable
*Price
*Past History of Five years
*Sam registered
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009; 52.204-27, Prohibition on a ByteDance Covered Application; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41; FAR 52.252-2 CLAUSE INCORPORATED BY REFERENCE. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (misti.bussell@ihs.gov)
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
Files
| File | Type | Posted |
|---|---|---|
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf | ||
| sow bpa.pdf | ||
| Pricing List.xlsx | XLSX spreadsheet | |
| BPA Acceptance Agreement Supplies.docx | DOCX document | |
| 2 COMBINED SYNOPSIS SOLICITATION.docx | DOCX document |
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