IIJA FUNDED** Remove old carpet tiles from the raised floor of the control room and replace with new Electrostatic Dissipative Tiles

Closed Solicitation Posted

Solicitation number
2401912
Agency
Responses due
Set-aside
Total Small Business

Opportunity facts

NAICS code
238330 Flooring Contractors
Place of performance
Warrenton, Virginia 20187, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Federal Aviation Administration (FAA) is seeking a small business contractor to remove old carpet tiles from the raised floor of a control room and replace them with new Electrostatic Dissipative Tiles at its Potomac Consolidated TRACON facility in Warrenton, VA. The solicitation (No. 6973GH-25-R-00041) is structured as a firm fixed-price contract funded through the Bipartisan Infrastructure Law, with contractors required to submit two Experience Information forms demonstrating relevant projects over $80,000 completed within the last three years. Potential offerors must be registered in the System for Award Management (SAM) and attend a mandatory site visit scheduled for February 2, 2025, at 0900 EST. Written questions about the project must be submitted to Joel.E.Scott@faa.gov no later than 3:00 p.m. CDT, one week prior to the closing date. The FAA will evaluate proposals based on lowest price and responsibility, with the contractor expected to begin work within 5 calendar days of receiving the notice to proceed.

The solicitation is a total small business set-aside under NAICS code 238330 with a $19 million size standard, targeting flooring contractors specializing in specialized installation requirements. The estimated contract value ranges between $50,000 and $100,000, with a performance period of 30 days after the Notice to Proceed. Contractors must work exclusively between 12 AM and 5 AM to minimize disruption to air traffic control operations, using specific electrostatic dissipative carpet tiles and conductive releasable adhesive. The project requires precise installation with four grounding connectors per 1,000 square feet and careful coordination with the Contracting Officer's Representative due to the sensitive operational environment. Quarterly reporting will be mandatory under the Bipartisan Infrastructure Law, with contractors required to document job creation, subcontracting details, and energy savings information. The place of performance is 3699 Macintosh Dr, Warrenton, VA 20187, specifically within the facility's operations wing.

Notice text

5 versions

Update #5 · Latest ·

Amendment 0003 posted on 07 March 2025

See formal SF30 Amendment titled "6973GH-25-R-00041 Amendment 0003" in the attachments/links section. This amendment makes changes to the solicitation as detailed on page 1 of the amendment which states:

The purpose of Amendment 0003 is to do the following: 
1) Extend the Solicitation Close date from 07 March 2025 at 1700 CT to 14 March 2025 at 1700 CT
2) All other terms and conditions remain unchanged and in full force and effect.

All offerors are required to acknowledge Amendment 0001 on page 2 of the SIR or provide a signed copy of the amendment (SF30) with their bid submission. If this amendment is not acknowledged or signed, the bid will be considered non-responsive.

Note: The FAR references cited in SAM.gov are not applicable to the Federal Aviation Administration (FAA) as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

***************************************************************************************************************************************************

Amendment 0002 posted on 28 February 2025

See formal SF30 Amendment titled "6973GH-25-R-00041 Amendment 0002" in the attachments/links section. This amendment makes changes to the solicitation as detailed on page 1 of the amendment which states:

The purpose of Amendment 0002 is to do the following:
1) Extend the Solicitation Close date from 28 February 2025 at 1700 CT to 07 March 2025
2) All other terms and conditions remain unchanged and in full force and effect.

All offerors are required to acknowledge Amendment 0001 on page 2 of the SIR or provide a signed copy of the amendment (SF30) with their bid submission. If this amendment is not acknowledged or signed, the bid will be considered non-responsive.

Note: The FAR references cited in SAM.gov are not applicable to the Federal Aviation Administration (FAA) as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

***************************************************************************************************************************************************

Amendment 0001 posted on 20 February 2025

See formal SF30 Amendment titled "6973GH-25-R-00041 Amendment 0001" in the attachments/links section. This amendment makes changes to the solicitation as detailed on page 1 of the amendment which states:

The purpose of Amendment 0001 is to do the following:

1) Incorporate Presidential Executive Order in Section H

2) Removal of AMS Clauses that are no longer applicable.

3) Extend the Solicitation Close date from 20 February 2025 to 28 February 2025 at 1700 CT.

4) The buyer is changed from Joel Scott to Samantha Pearce

5) Remove Uniform Bipartisan Infrastructure Law Report attachment.

6) All other terms and conditions remain unchanged and in full force and effect.

All offerors are required to acknowledge Amendment 0001 on page 2 of the SIR or provide a signed copy of the amendment (SF30) with their bid submission. If this amendment is not acknowledged or signed, the bid will be considered non-responsive.

Note: The FAR references cited in SAM.gov are not applicable to the Federal Aviation Administration (FAA) as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

***************************************************************************************************************************************************

Original Posting

The Federal Aviation Administration (FAA) has a requirement for a Remove old carpet tiles from the raised floor of the control room and replace with new Electrostatic Dissipative Tiles

It is anticipated that a stand-alone contract with Firm Fixed-Price pricing arrangement will be awarded because of this solicitation. The NAICS code applicable to this requirement is 238330. The business size standard for this NAICS is $19m.

Contractors must be registered with the System for Award Management (SAM,) www.sam.gov on the date established for receipt of offers. Reference AMS Clause 3.3.1-33, paragraph (d), "if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror." The FAA reserves the right to review and verify each offerors program eligibility. Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the SIR process. This SIR/RFO is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of proposals.

This project is intended to be funded by the Bipartisan Infrastructure Law (BIL). As such this project will be subject to associated FAA reporting requirements. If a contract is awarded, the contractor will be responsible for associated reporting requirements on a quarterly basis and prior to final payment per the associated contract clause AMS 3.18-1 Bipartisan Infrastructure Law – Reporting Requirements (October 2022) that will be included in any resulting solicitation and contract. A copy of this clause and report form titled “Uniform Bipartisan Infrastructure Law (BIL) Data Report” are available in the attachments of this announcement.

All questions regarding the project/specifications/plans must be received in writing (Joel.E.Scott@faa.gov) no later than 3:00 p.m. CDT, 1 week prior to the closing date to allow for responses to be provided prior to due date for receipt of proposals.

Per 3.2.2.3-63 SITE VISIT (CONSTRUCTION)(JUL 2004), a site visit is scheduled for 02 February 2005 at 0900 EST at 3699 Macintosh Dr, Warrenton, VA 20187. Provide the name of attendees to the Contracting Officer two (2) days prior to Site Visit. Attendees are required to check in prior to arriving at security gate. 

Any responses received after the time specified may not be considered in accordance with AMS Provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals, incorporated by reference in the solicitation. If all requested information is not furnished, the vendor's response may be determined ineligible.

Update #4 ·

Amendment 0001 posted on 20 February 2025

See formal SF30 Amendment titled "6973GH-25-R-00041 Amendment 0001" in the attachments/links section. This amendment makes changes to the solicitation as detailed on page 1 of the amendment which states:

The purpose of Amendment 0002 is to do the following:
1) Extend the Solicitation Close date from 28 February 2025 at 1700 CT to 07 March 2025
2) All other terms and conditions remain unchanged and in full force and effect.

All offerors are required to acknowledge Amendment 0001 on page 2 of the SIR or provide a signed copy of the amendment (SF30) with their bid submission. If this amendment is not acknowledged or signed, the bid will be considered non-responsive.

Note: The FAR references cited in SAM.gov are not applicable to the Federal Aviation Administration (FAA) as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

***************************************************************************************************************************************************

Amendment 0001 posted on 20 February 2025

See formal SF30 Amendment titled "6973GH-25-R-00041 Amendment 0001" in the attachments/links section. This amendment makes changes to the solicitation as detailed on page 1 of the amendment which states:

The purpose of Amendment 0001 is to do the following:

1) Incorporate Presidential Executive Order in Section H

2) Removal of AMS Clauses that are no longer applicable.

3) Extend the Solicitation Close date from 20 February 2025 to 28 February 2025 at 1700 CT.

4) The buyer is changed from Joel Scott to Samantha Pearce

5) Remove Uniform Bipartisan Infrastructure Law Report attachment.

6) All other terms and conditions remain unchanged and in full force and effect.

All offerors are required to acknowledge Amendment 0001 on page 2 of the SIR or provide a signed copy of the amendment (SF30) with their bid submission. If this amendment is not acknowledged or signed, the bid will be considered non-responsive.

Note: The FAR references cited in SAM.gov are not applicable to the Federal Aviation Administration (FAA) as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

***************************************************************************************************************************************************

Original Posting

The Federal Aviation Administration (FAA) has a requirement for a Remove old carpet tiles from the raised floor of the control room and replace with new Electrostatic Dissipative Tiles

It is anticipated that a stand-alone contract with Firm Fixed-Price pricing arrangement will be awarded because of this solicitation. The NAICS code applicable to this requirement is 238330. The business size standard for this NAICS is $19m.

Contractors must be registered with the System for Award Management (SAM,) www.sam.gov on the date established for receipt of offers. Reference AMS Clause 3.3.1-33, paragraph (d), "if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror." The FAA reserves the right to review and verify each offerors program eligibility. Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the SIR process. This SIR/RFO is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of proposals.

This project is intended to be funded by the Bipartisan Infrastructure Law (BIL). As such this project will be subject to associated FAA reporting requirements. If a contract is awarded, the contractor will be responsible for associated reporting requirements on a quarterly basis and prior to final payment per the associated contract clause AMS 3.18-1 Bipartisan Infrastructure Law – Reporting Requirements (October 2022) that will be included in any resulting solicitation and contract. A copy of this clause and report form titled “Uniform Bipartisan Infrastructure Law (BIL) Data Report” are available in the attachments of this announcement.

All questions regarding the project/specifications/plans must be received in writing (Joel.E.Scott@faa.gov) no later than 3:00 p.m. CDT, 1 week prior to the closing date to allow for responses to be provided prior to due date for receipt of proposals.

Per 3.2.2.3-63 SITE VISIT (CONSTRUCTION)(JUL 2004), a site visit is scheduled for 02 February 2005 at 0900 EST at 3699 Macintosh Dr, Warrenton, VA 20187. Provide the name of attendees to the Contracting Officer two (2) days prior to Site Visit. Attendees are required to check in prior to arriving at security gate. 

Any responses received after the time specified may not be considered in accordance with AMS Provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals, incorporated by reference in the solicitation. If all requested information is not furnished, the vendor's response may be determined ineligible.

Update #3 ·

**AMMENDED CLOSE DATE. PLEASE NOTE THAT RESPONSES ARE NOW DUE 2/28/2025**

SIR AMENDMENT ANNOUNCEMENT

DESCRIPTION

Amendment 0001 posted on 20 February 2025

See formal SF30 Amendment titled "6973GH-25-R-00041 Amendment 0001" in the attachments/links section. This amendment makes changes to the solicitation as detailed on page 1 of the amendment which states:

The purpose of Amendment 0001 is to do the following:

1) Incorporated Presidential Executive Order in Section H

2) Removal of AMS Clauses that are no longer applicable.

3) Extend the Solicitation Close date from 20 February 2025 to 28 February 2025 at 1700 CT.

4) The buyer is changed from Joel Scott to Samantha Pearce

5) All other terms and conditions remain unchanged and in full force and effect.

All offerors are required to acknowledge Amendment 0001 on page 2 of the SIR or provide a signed copy of the amendment (SF30) with their bid submission. If this amendment is not acknowledged or signed, the bid will be considered non-responsive.

Note: The FAR references cited in SAM.gov are not applicable to the Federal Aviation Administration (FAA) as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

***************************************************************************************************************************************************

The Federal Aviation Administration (FAA) has a requirement for a Remove old carpet tiles from the raised floor of the control room and replace with new Electrostatic Dissipative Tiles

It is anticipated that a stand-alone contract with Firm Fixed-Price pricing arrangement will be awarded because of this solicitation. The NAICS code applicable to this requirement is 238330. The business size standard for this NAICS is $19m.

Contractors must be registered with the System for Award Management (SAM,) www.sam.gov on the date established for receipt of offers. Reference AMS Clause 3.3.1-33, paragraph (d), "if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror." The FAA reserves the right to review and verify each offerors program eligibility. Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the SIR process. This SIR/RFO is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of proposals.

This project is intended to be funded by the Bipartisan Infrastructure Law (BIL). As such this project will be subject to associated FAA reporting requirements. If a contract is awarded, the contractor will be responsible for associated reporting requirements on a quarterly basis and prior to final payment per the associated contract clause AMS 3.18-1 Bipartisan Infrastructure Law – Reporting Requirements (October 2022) that will be included in any resulting solicitation and contract. A copy of this clause and report form titled “Uniform Bipartisan Infrastructure Law (BIL) Data Report” are available in the attachments of this announcement.

All questions regarding the project/specifications/plans must be received in writing (Joel.E.Scott@faa.gov) no later than 3:00 p.m. CDT, 1 week prior to the closing date to allow for responses to be provided prior to due date for receipt of proposals.

Per 3.2.2.3-63 SITE VISIT (CONSTRUCTION)(JUL 2004), a site visit is scheduled for 02

February 2005 at 0900 EST at 3699 Macintosh Dr, Warrenton, VA 20187. Provide the name of attendees to the Contracting Officer two (2) days prior to Site Visit. Attendees are required to check in prior to arriving at security gate. 

Any responses received after the time specified may not be considered in accordance with AMS Provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals, incorporated by reference in the solicitation. If all requested information is not furnished, the vendor's response may be determined ineligible.

Update #2 ·

**AMMENDED CLOSE DATE. PLEASE NOTE THAT RESPONSES ARE NOW DUE 2/28/2025**

The Federal Aviation Administration (FAA) has a requirement for a Remove old carpet tiles from the raised floor of the control room and replace with new Electrostatic Dissipative Tiles

It is anticipated that a stand-alone contract with Firm Fixed-Price pricing arrangement will be awarded because of this solicitation. The NAICS code applicable to this requirement is 238330. The business size standard for this NAICS is $19m.

Contractors must be registered with the System for Award Management (SAM,) www.sam.gov on the date established for receipt of offers. Reference AMS Clause 3.3.1-33, paragraph (d), "if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror." The FAA reserves the right to review and verify each offerors program eligibility. Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the SIR process. This SIR/RFO is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of proposals.

This project is intended to be funded by the Bipartisan Infrastructure Law (BIL). As such this project will be subject to associated FAA reporting requirements. If a contract is awarded, the contractor will be responsible for associated reporting requirements on a quarterly basis and prior to final payment per the associated contract clause AMS 3.18-1 Bipartisan Infrastructure Law – Reporting Requirements (October 2022) that will be included in any resulting solicitation and contract. A copy of this clause and report form titled “Uniform Bipartisan Infrastructure Law (BIL) Data Report” are available in the attachments of this announcement.

All questions regarding the project/specifications/plans must be received in writing (Joel.E.Scott@faa.gov) no later than 3:00 p.m. CDT, 1 week prior to the closing date to allow for responses to be provided prior to due date for receipt of proposals.

Per 3.2.2.3-63 SITE VISIT (CONSTRUCTION)(JUL 2004), a site visit is scheduled for 02

February 2005 at 0900 EST at 3699 Macintosh Dr, Warrenton, VA 20187. Provide the name of attendees to the Contracting Officer two (2) days prior to Site Visit. Attendees are required to check in prior to arriving at security gate. 

Any responses received after the time specified may not be considered in accordance with AMS Provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals, incorporated by reference in the solicitation. If all requested information is not furnished, the vendor's response may be determined ineligible.

Update #1 ·

The Federal Aviation Administration (FAA) has a requirement for a Remove old carpet tiles from the raised floor of the control room and replace with new Electrostatic Dissipative Tiles

It is anticipated that a stand-alone contract with Firm Fixed-Price pricing arrangement will be awarded because of this solicitation. The NAICS code applicable to this requirement is 238330. The business size standard for this NAICS is $19m.

Contractors must be registered with the System for Award Management (SAM,) www.sam.gov on the date established for receipt of offers. Reference AMS Clause 3.3.1-33, paragraph (d), "if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror." The FAA reserves the right to review and verify each offerors program eligibility. Potential offerors should note that the FAA reserves the right to communicate with one or more offerors at any time during the SIR process. This SIR/RFO is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of proposals.

This project is intended to be funded by the Bipartisan Infrastructure Law (BIL). As such this project will be subject to associated FAA reporting requirements. If a contract is awarded, the contractor will be responsible for associated reporting requirements on a quarterly basis and prior to final payment per the associated contract clause AMS 3.18-1 Bipartisan Infrastructure Law – Reporting Requirements (October 2022) that will be included in any resulting solicitation and contract. A copy of this clause and report form titled “Uniform Bipartisan Infrastructure Law (BIL) Data Report” are available in the attachments of this announcement.

All questions regarding the project/specifications/plans must be received in writing (Joel.E.Scott@faa.gov) no later than 3:00 p.m. CDT, 1 week prior to the closing date to allow for responses to be provided prior to due date for receipt of proposals.

Per 3.2.2.3-63 SITE VISIT (CONSTRUCTION)(JUL 2004), a site visit is scheduled for 02

February 2005 at 0900 EST at 3699 Macintosh Dr, Warrenton, VA 20187. Provide the name of attendees to the Contracting Officer two (2) days prior to Site Visit. Attendees are required to check in prior to arriving at security gate. 

Any responses received after the time specified may not be considered in accordance with AMS Provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals, incorporated by reference in the solicitation. If all requested information is not furnished, the vendor's response may be determined ineligible.

Files

File Type Posted
6973GH-25-R-00041-0003.pdf PDF
6973GH-25-R-00041-0002.pdf PDF
6973GH-25-R-00041-0001.pdf PDF
6973GH-25-R-00041-0001.pdf PDF
6973GH-25-R-00041.pdf PDF
Drawing set.pdf PDF
Uniform Bipartisan Infrastructure Law Report.xlsx XLSX spreadsheet
(SOW) PCT ATBM - Ops Room Carpet.pdf PDF
Experience Information Form.pdf PDF
WDVA.pdf PDF
6973GH-25-R-00041.pdf PDF
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